Help / FAQ / Search results for "smart list"
How do I add a widget to my Home screen?3x3, or 4x4 for the list widget; the Smart Bar widget; or the Badge widget. The steps to add a Home screen widget depend on your device.
On Google's Nexus devices or many |
What is sharing and giving?can edit tasks in the list and which contacts can only view tasks in the list.
Note: It's not possible to share Smart Lists at this time, sorry!
You can also give tasks to other people |
How do I create a Smart List?you're ready to create the Smart List.
On the search results screen, tap the Title Bar at the top of the screen and then tap Save Smart List.
Tap the List Name field and enter the name.
Tap the Sort Order field and change the sort order, if desired.
Tap Save.
Your Smart List has |
What happens when I add a task to a Smart List?Tasks added in Smart Lists will use that list's criteria -- so if your Smart List contains all your tasks tagged with 'phone', any tasks you add will be automatically tagged with that too. You can learn more about how |
How do I change a Smart List's criteria?Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to change the criteria of to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit Smart List.
Tap the criteria field and edit the criteria.
Tap Save |
How do I delete a Smart List?Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to delete to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit Smart List.
Tap Delete Smart List and then confirm the deletion |
How do I favorite a Smart List?can add any frequently used Smart Lists to your Favorites for quick access from the left menu. To add a Smart List to your Favorites:
Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to favorite to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit |
How do I rename a Smart List?Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to rename to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit Smart List.
Tap the list name field and edit the name.
Tap Save |
Why does my Smart List task count just say 'smart' sometimes?tasks in the app, each Smart List needs to be re-checked to see if the task has to be added or removed from that Smart List. For example, if your Smart List shows high priority tasks, if you change a task from high priority to medium priority, the Smart List has to re-check and figure |
How do I change a Smart List's sort order?Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to change the sort order of to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit Smart List.
Tap the Sort Order field and select the sort order.
Tap Save |
What are Smart Lists?that contain the word 'phone'
Smart Lists can also be based on multiple criteria, for example:
Tasks in my 'Work' list with high priority
Tasks that are high priority and due in the upcoming week
Tasks that are high priority or medium priority
Tasks that |
How do I add a subtask?On your task list, tap the task you wish to add a subtask to.
On the task details screen, tap the + icon at the bottom right.
Tap Subtask.
Enter your task name. You can use Smart Add shortcuts to include extra details about the task.
Tap Done to add the new subtask.
With Smart Add, you can include many task |
How do I add a new task?task while on your Today list, the task will automatically be due today. The same applies to tasks added on any day, list, Smart List, tag, or location screen |
How are my tasks sorted?they are in.
Each individual list, Smart List, tag, contact and location can have it's own sort for the tasks in their task lists.
To change the sort order:
Switch to the view (list, Smart List, contact, tag or location) you wish to change the sort order of.
Tap the name of the view in the title bar.
Tap the |
How do I use the advanced search?with either bananas or apples.
list
list:Work
Tasks in Work list.
list:"Bob's Homework"
Tasks in Bob's Homework list.
listContains
listContains:Project
Tasks in lists that have "Project" in their name, i.e., finds "Project A" and "Project B".
priority
priority:1
Tasks with |
What is sharing and giving?can edit tasks in the list and which contacts can only view tasks in the list.
Note: It's not possible to share Smart Lists at this time, sorry!
You can also give tasks to other people |
How do I use Smart Add?the default is no priority).
List and Tags
Enter # followed by your list or tag name. If you don't already have a list or tag with that name, a new tag will be created.
You can include both list and tags with this symbol (make sure you enter a new # before each one).
With all of the properties that auto-suggest, you can |
How does Smart Add work with Smart Lists?is that task properties in Smart Add will take precedence; so, if you added "Pick up the milk !1" to a Smart List with criteria priority:3, the resulting task would take its priority from Smart Add (not the Smart List) and have a priority of 1 |
How do I add a task to a Smart List?a task while in a Smart List, the task is automatically added to your default list if you have one set (if your default list is a Smart List, then it will be added to your Inbox instead).
Note: As Smart Lists are automatically updated as your tasks change, it's possible to add a task to a Smart List and have the task disappear from |
How do I change the order of my Smart Lists?Now you can reorder your Smart Lists by drag and drop:
Click and hold to the left of the name to pick up the Smart List.
Drag the Smart List to the desired position.
Release to drop the Smart List into position |
How do I create a Smart List?so that the Save as Smart List button appears on the right.
Click on Save as Smart List.
Enter a name for your Smart List.
Click on Save.
Your criteria will now be saved as a Smart List. When you go to that Smart List, any tasks that match the criteria you searched for will be displayed.
Alternatively, you can add a new Smart List outright:
Click on |
How do I delete a Smart List?To delete a Smart List:
Hover over the Smart List you wish to delete in the left navigation column.
Click on the dropdown arrow to the right of the name to display Smart List options.
Click Remove Smart List and then confirm the removal.
The selected Smart List(s) will be removed.
The status box gives the opportunity |
How do I edit a Smart List's criteria?Smart List:
Hover over the Smart List you wish to edit in the left navigation column.
Click on the dropdown arrow to the right of the name to display Smart List options.
Click Edit Smart List.
Edit the Smart List criteria.
Click Save |
How do I favorite a Smart List?can add any frequently used Smart Lists to your Favorites for quick access from the left navigation. To add a Smart List to your Favorites:
Hover over the Smart List you wish to add to your Favorites in the left navigation column.
Click on the dropdown arrow to the right of the name to |
How do I print a Smart List?To print a Smart List:
Switch to the Smart List you want to print.
Click the print icon located next to the Incomplete and Completed view switcher at the top of the list.
Your tasks will be displayed in a printer-friendly format in a new window |
How do I rename a Smart List?Smart List:
Hover over the Smart List you wish to edit in the left navigation column.
Click on the dropdown arrow to the right of the name to display Smart List options.
Click Edit Smart List.
Edit the Smart List name in the textbox provided.
Click Save |
What are Smart Lists?that contain the word 'phone'
Smart Lists can also be based on multiple criteria, for example:
Tasks in my 'Work' list with high priority
Tasks that are high priority and due in the upcoming week
Tasks that are high priority or medium priority
Tasks that |
How do I add a subtask to a task?On your task list, click the task you wish to add a subtask to.
Click on Add a subtask... or use the shortcut key t.
Enter your task name. You can use Smart Add shortcuts to include extra details about the task.
Click Add Subtask or press Enter to add the new subtask.
With Smart Add, you |
What can I do with drag and drop?Drag a task over a list and drop to move the task to that list.
Drag a task over a Smart List to apply the Smart List's criteria to the task.
Drag a task over a contact to give the task to that contact.
Drag a task over a tag to |
How do I add a task?new task:
In the tasks list, click on Add a task... or use the shortcut key t.
Enter the task name in the text box provided, and add any properties you want with Smart Add.
Press the Enter key when done.
The new task is added at the bottom of the tasks list |
How do I rearrange my tasks with drag and drop?Drag a task over a list and drop to move the task to that list.
Drag a task over a Smart List to apply the Smart List's criteria to the task.
Drag a task over a contact to give the task to that contact.
Drag a task over a tag to |
How are my tasks sorted?order:
Switch to the view (list, Smart List, contact, tag or location) you wish to change the sort order of.
Click the View Settings (cog icon) at the top right of the task list.
Choose how you wish the view to be sorted |
How do I create a Smart List?you're ready to create the Smart List.
On the search results screen, tap the Title Bar at the top of the screen and then tap Save Smart List.
Tap the List Name field and enter the name.
Tap the Sort Order field and change the sort order, if desired.
Tap Save.
Your Smart List has |
What happens when I add a task to a Smart List?Tasks added in Smart Lists will use that list's criteria -- so if your Smart List contains all your tasks tagged with 'phone', any tasks you add will be automatically tagged with that too. You can learn more about how |
How do I change a Smart List's criteria?Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to change the criteria of to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit Smart List.
Tap the criteria field and edit the criteria.
Tap Save |
How do I delete a Smart List?Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to delete to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit Smart List.
Tap Delete Smart List and then confirm the deletion |
How do I favorite a Smart List?can add any frequently used Smart Lists to your Favorites for quick access from the left menu. To add a Smart List to your Favorites:
Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to favorite to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit |
How do I rename a Smart List?Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to rename to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit Smart List.
Tap the list name field and edit the name.
Tap Save |
Why does my Smart List task count just say 'smart' sometimes?tasks in the app, each Smart List needs to be re-checked to see if the task has to be added or removed from that Smart List. For example, if your Smart List shows high priority tasks, if you change a task from high priority to medium priority, the Smart List has to re-check and figure |
How do I change a Smart List's sort order?Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to change the sort order of to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit Smart List.
Tap the Sort Order field and select the sort order.
Tap Save |
What are Smart Lists?that contain the word 'phone'
Smart Lists can also be based on multiple criteria, for example:
Tasks in my 'Work' list with high priority
Tasks that are high priority and due in the upcoming week
Tasks that are high priority or medium priority
Tasks that |
How do I add a new task?task while on your Today list, the task will automatically be due today. The same applies to tasks added on any day, list, Smart List, tag, or location screen |
What are private addresses?feed URLs available in the list details box for each list (private addresses are available for both regular and Smart Lists).
Note: Private addresses are designed for your use only, so please don't share this address with others. If you accidentally share your private |
Where can I find the iCalendar feeds?each of your lists and Smart Lists and show any incomplete tasks in those views.
Switch to the list which has the iCalendar service you wish to access.
Make sure you have no tasks selected so that the list details box appears on the right.
Click on the 'iCalendar' link.
Note: If you would like to receive all tasks from all your lists |
What are private addresses?feed URLs available in the list details box for each list (private addresses are available for both regular and Smart Lists).
Note: Private addresses are designed for your use only, so please don't share this address with others. If you accidentally share your private |
I receive an error when subscribing to a feed2. Subscribe to an individual list
If your feed reader does not support authentication, in addition to enabling private addresses, please ensure that you are subscribing to an individual list or Smart List. The 'All Lists' feed will not work without authentication, even with private addresses enabled.
3. Try again in case of a temporary issue
In |
Where can I find the RSS feeds?each of your lists and Smart Lists.
Switch to the list which has the feed you wish to access.
Make sure you have no tasks selected so that the list details box appears on the right.
Click on the 'Feed' link.
Note: If you would like to subscribe to all tasks from all your |
How does this work with multiple Gmail accounts?may wish to show a Smart List with your work tasks in one Gmail account, and another Smart List with your personal tasks when using another Gmail account. You can also choose different options for sorting and grouping your tasks.
Hiding the feature |
What is sharing?can edit tasks in the list and which contacts can only view tasks in the list |
How do I create a Smart List?you're ready to create the Smart List.
On the search results screen, tap the Title Bar at the top of the screen and then tap Save Smart List.
Tap the List Name field and enter the name.
Tap the Sort Order field and change the sort order, if desired.
Tap Save.
Your Smart List has |
What happens when I add a task to a Smart List?Tasks added in Smart Lists will use that list's criteria -- so if your Smart List contains all your tasks tagged with 'phone', any tasks you add will be automatically tagged with that too. You can learn more about how |
How do I change a Smart List's criteria?Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to change the criteria of to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit Smart List.
Tap the criteria field and edit the criteria.
Tap Save |
How do I delete a Smart List?Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to delete to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit Smart List.
Tap Delete Smart List and then confirm the deletion |
How do I favorite a Smart List?can add any frequently used Smart Lists to your Favorites for quick access from the left menu. To add a Smart List to your Favorites:
Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to favorite to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit |
How do I rename a Smart List?Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to rename to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit Smart List.
Tap the list name field and edit the name.
Tap Save |
Why does my Smart List task count just say 'smart' sometimes?tasks in the app, each Smart List needs to be re-checked to see if the task has to be added or removed from that Smart List. For example, if your Smart List shows high priority tasks, if you change a task from high priority to medium priority, the Smart List has to re-check and figure |
How do I change a Smart List's sort order?Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to change the sort order of to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit Smart List.
Tap the Sort Order field and select the sort order.
Tap Save |
What are Smart Lists?that contain the word 'phone'
Smart Lists can also be based on multiple criteria, for example:
Tasks in my 'Work' list with high priority
Tasks that are high priority and due in the upcoming week
Tasks that are high priority or medium priority
Tasks that |
How do I add a subtask?On your task list, tap the task you wish to add a subtask to.
On the task details screen, tap the + icon at the bottom right.
Tap Subtask.
Enter your task name. You can use Smart Add shortcuts to include extra details about the task.
Tap Done to add the new subtask.
With Smart Add, you can include many task |
How do I add a new task?task while on your Today list, the task will automatically be due today. The same applies to tasks added on any day, list, Smart List, tag, or location screen |
How are my tasks sorted?they are in.
Each individual list, Smart List, tag, contact and location can have it's own sort for the tasks in their task lists.
To change the sort order:
Switch to the view (list, Smart List, contact, tag or location) you wish to change the sort order of.
Tap the name of the view in the title bar.
Tap the |
What is sharing?can edit tasks in the list and which contacts can only view tasks in the list |
How do I create a Smart List?you're ready to create the Smart List.
On the search results screen, tap the Title Bar at the top of the screen and then tap Save Smart List.
Tap the List Name field and enter the name.
Tap the Sort Order field and change the sort order, if desired.
Tap Save.
Your Smart List has |
What happens when I add a task to a Smart List?Tasks added in Smart Lists will use that list's criteria -- so if your Smart List contains all your tasks tagged with 'phone', any tasks you add will be automatically tagged with that too. You can learn more about how |
How do I change a Smart List's criteria?Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to change the criteria of to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit Smart List.
Tap the criteria field and edit the criteria.
Tap Save |
How do I delete a Smart List?Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to delete to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit Smart List.
Tap Delete Smart List and then confirm the deletion |
How do I favorite a Smart List?can add any frequently used Smart Lists to your Favorites for quick access from the left menu. To add a Smart List to your Favorites:
Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to favorite to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit |
How do I rename a Smart List?Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to rename to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit Smart List.
Tap the list name field and edit the name.
Tap Save |
Why does my Smart List task count just say 'smart' sometimes?tasks in the app, each Smart List needs to be re-checked to see if the task has to be added or removed from that Smart List. For example, if your Smart List shows high priority tasks, if you change a task from high priority to medium priority, the Smart List has to re-check and figure |
How do I change a Smart List's sort order?Navigate to the Smart Lists section in the left menu.
Tap the Smart List you wish to change the sort order of to bring up its task list.
Tap the Title Bar at the top of the screen and then tap Edit Smart List.
Tap the Sort Order field and select the sort order.
Tap Save |
What are Smart Lists?that contain the word 'phone'
Smart Lists can also be based on multiple criteria, for example:
Tasks in my 'Work' list with high priority
Tasks that are high priority and due in the upcoming week
Tasks that are high priority or medium priority
Tasks that |
How do I add a subtask?On your task list, tap the task you wish to add a subtask to.
On the task details screen, tap the + icon at the bottom right.
Tap Subtask.
Enter your task name. You can use Smart Add shortcuts to include extra details about the task.
Tap Done to add the new subtask.
With Smart Add, you can include many task |
How do I add a new task?task while on your Today list, the task will automatically be due today. The same applies to tasks added on any day, list, Smart List, tag, or location screen |
How are my tasks sorted?they are in.
Each individual list, Smart List, tag, contact and location can have it's own sort for the tasks in their task lists.
To change the sort order:
Switch to the view (list, Smart List, contact, tag or location) you wish to change the sort order of.
Tap the name of the view in the title bar.
Tap the |
How are categories/lists handled?will be added to that list.
If the task in Microsoft Outlook does not have a category, it will be added to your default list on Remember The Milk (or Inbox list if your default is a Smart List) when it is synchronized to Remember The Milk for the first time. You can move a task to a different list by changing its |