To show that this feature really is powerful, I would like to show a few examples:
1 - A smart list listing all work items that have not yet been classified (classification uses tags starting with °)
CURRENT: "list:work not tagContains:°"
SYMPTOM: "not" makes the list ambiguous, so it just ends up in the inbox, untagged.
SOLUTION: "[list:work] not tagContains:°"
RESULT: Task ends up in list:work (untagged), as it would if the smart list only searched for "list:work"
2 - A smart list which pulls together current actions, as well as any other items that are in need of immediate attention.
CURRENT: "((list:actions OR list:inbox) AND (dueWithin:"2 weeks of today" OR due:never)) OR (dueBefore:today)"
SYMPTOM: Obviously RTM gives up on this, and new tasks end up in the inbox, untagged.
SOLUTION: (([list:actions] OR list:inbox) AND (dueWithin:"2 weeks of today" OR due:never)) OR (dueBefore:today)
RESULT: By bracketing the "list:actions" part, the new task ends up in list:actions, as it would if the smart list only searched for "list:actions"
3 - A second-order smart list combining a hopelessly convoluted smart list and a specific tag (@phone). We would like new tasks to end up in the "actions" list, tagged @phone.
CURRENT: list:MyConvolutedSmartList and tag:@phone
SYMPTOM: RTM chokes on this, since it will not being able to decipher the convoluted list. Simply prepending this with [list:actions and tag:@phone] will not do, because neither an AND nor OR will make the search criteria correct with this addition.
SOLUTION: ([list:actions and tag:@phone] and tag:this.tag.does.not.exist) OR (list:MyConvolutedSmartList and tag:@phone)
RESULT: The new tag will be created to match the bracketed expression, leading the task to be created correctly. However, due to the tag:this.tag.does.not.exist part, the part before the OR will not match anything, and the search expression itself will be completely unchanged. In fact, this method can be used to customize task creation within smart lists in absolutely any way one would like.
Posted 5 years ago