I use a list called "Projects" to capture all my current projects. This is the list I try to review to make sure everything is moving along the way it should, weigh priorities, etc.

I also have 4 direct reports that may have some or most of the responsibility to complete those projects. I simply add their last name as a tag for those projects they have some responsibility for completing.

During a regular review, or even if they just drop by unplanned, I can instantly snapshot the list I need to review with them by clicking on their name in the tag field. All of the projects that they have some responsibility for are displayed. This creates an instant agenda for a quick update on all the projects they are working on.