For my job, I often do similar things with many different kids. I use the awesome list feature to create a separate list for each kid on my caseload. I use initials to guarantee confidentiality.

For each list I can add everything I need to do for that kid's case. Once I'm done and have closed the case I can delete the list. This helps me make sure that I get everything done for each kid, so nobody misses out on getting the help that they need!

I use this for managing my caseload, but it can easily be adapted for any kind of job that has multiple projects!