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My responsibility but not mine to do

smohlke says:
When I collaborate with another person we sometimes agree that he or she will do a particular task. I am often responsible for seeing that the task gets done so I don't want to lose track of it but I don't want it in my "To Do" list.

I use a tag called "assigned" as well as a tag with the name of the person who agreed to do the task. I use Smart Lists for my To Do lists and then use not tag:assigned.

For example:
(priority:1 or priority:2) and not tag:assigned

Thus the assigned item can still be priority 1 but not in my To Do list.

More generally, all items tagged 'assigned' can be kept off of any smart list (such as shopping) like this:
(the rest of the smart list definition) and not tag:assigned

When I get together with a person to whom I have 'assigned' items, I can select the tag with his or her name to see the things we might want to discuss. This method is particularly handy on my mobile device.
Posted at 3:48pm on November 23, 2010
rmcmullan says:
I've found this idea to be very useful for not letting things fall through the cracks. I've often seen this sort of thing tracked in Getting Things Done (GTD) systems as "Waiting For". I use a "waiting" tag and the person tag (prefixed with an underscore, e.g. _dan, _nikki), grab them into a smart list and review them weekly as part of my Weekly Review in case I need to rattle any cages.

I even use this for things I haven't truly assigned to someone but need their reply on (I've sent them a request and need to hear back).
Posted 15 years ago
action.manager says:
Yes, the "Waiting for" list is one of the most valuable GTD practices!

This old guide gives an excellent setup to handle them:

http://blog.rememberthemilk.com/2008/05/guest-post-advanced-gtd-with-remember-the-milk/

I use this for more than a year now and love it every day!
Posted 15 years ago
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