So I've found that my brain hurts from time to time trying to update my lists. The main reason: I lose sight of what's important or needed when things get messy. Much like getting out of the office and walking into a coffee shop for a little clarity, I've found that using Google Keep (a simple note taking app) to email tasks into RTM helps me clean up the clutter tremendously. Here's how it works:
Google Keep is basically a bunch of sticky notes for your computer/phone (you can even color code them). I start with a clean slate and quickly brainstorm everything I need to do: Note title is the project, bullet points are my tasks. I type RTM's smart add functions directly into each task (i.e. date, #project list, *repeats, etc) just as I would in RTM.
I've found this helps because I can see all of my projects/tasks on one screen (it's a tile view) which helps me break the big picture down to simpler terms. But I still need the power of RTM to help me remember to do everything (there aren't any reminders or Smart lists in Keep).
So with Keep you can email your lists (currently only from the mobile app). A few tips for emailing: Click settings and select, "Hide checkboxes." Then click the share button, choose your email client, and if you have your RTM Import email address saved into your phone, you'll be ready to send a clean, smart-add ready list directly to RTM. It's awesome to watch all my lists in RTM magically appear with exactly what I need to do, and I find myself re-energized. Hope this helps ya'll.
Posted at 11:54pm on July 19, 2013