Hi all! Because of having too many tasks in RTM (I have about 9600) I have most of them (~8000) in archived lists.
Once a week I make a cleanup: I move oldest chunk of completed tasks in separate list and archive it. Now I have about 8000 archived completed tasks and 1600 non-archived tasks (both completed and incomplete).
I have a special smart-list for archiving with this criteria: (list:list1 or list:list2 ... or list:listX) and status:completed and (not completedWithin:"4 weeks of tod") and isRepeating:false. So, to make a cleanup I have to unarchive my 'archive list' and 'smart-list', select all tasks in 'smart-list', move tasks to 'archive list' and archive 'smart-list' and 'archive list'.
It would be great if RTM can do this for me automatically ;-)
I have 3 types of lists:
1. Next actions lists - they should be archived one month after completion
2. Projects lists - they should be archived six months after completion
3. Other lists - they shouldn't be archived at all, because they had not any completed tasks
So, in my opinion, ideal solution for this problem is to have an option on every list: "Archive tasks after X months of completion".
Posted at 1:46pm on April 28, 2008