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Once installed, you'll see a tasks pane on the right in Gmail. You can customise which tasks are shown (with options to filter based on list, Smart List, tag, location, or advanced search criteria) and decide how to sort and group your tasks. Adding new tasks is easy. Just enter your task in the box provided.
You can add tasks like:
Pick up the milk
Call Lizzie at 9am tomorrow
Return library books in 2 weeks
You can use the Smart Add syntax to specify additional task properties.
Take out the trash Monday at 8pm *weekly #errand
To complete, postpone, delete, or view and edit a task's details, just move your mouse over a task in the list.
If you change your mind, don't worry -- you can undo too.
Say you have an email that requires a follow up, or contains a task that you need to remember -- you might star this message, or maybe label it with "To Do". RTM can automatically create a task when you star a message, or label a message with a specific label.
You can change your preferences for these features by going to the Settings screen in Gmail, then clicking on Tasks.
You can also create a task from an email by selecting Create task from the More Actions dropdown.
When you're ready to reply or follow up on the email, mouse over the task details. You'll see an icon linking to the original email -- click on it to reply. Once you've sent the email, the task will be automatically completed.
Now you'll never forget to reply to Aunt Sally, or follow up with your boss about that report she emailed to you.
No need to check your calendar when setting due dates! Remember The Milk talks to Google Calendar when it detects that you're adding a task related to an event in your calendar, and automagically figures out when your task is due.
You can add tasks like:
Organize flowers 2 days before Mother's Day
Call Jimmy on Thanksgiving
Write up minutes after team meeting
Send thank you notes 1 month after my wedding
Need to remember to call or email someone? When you add tasks that start with special action keywords, followed by a person's name, RTM will automagically link up the task with the Gmail contact who it's associated with.
You can add tasks like:
Call Nathan about report tomorrow
Email Caitlin today
Ask Alice about trip to Spain
Follow up with Jason in 2 months
You'll see that your contact is linked with the task in the task details. If your task is to email your contact, just click on Email contact here to compose an email to them. Once you've sent the email, the task will be automatically completed.
Now, what if you wanted to see all tasks linked with a contact? No problem! On the Contacts screen in Gmail, just select the contact(s) you'd like to see. All the tasks linked with the contact will be displayed on the right.
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