Remember The Milk / Forums / Tips & Tricksrememberthemilk.comRemember The MilkShare your tips and tricks for using Remember The Milk.emily2024-03-27T02:34:31Z2024-03-27T02:34:31Z2024-03-27T02:34:31Ztag:rememberthemilk.com,1995:forum-tips-topic-25120-reply98750Reply to Adding a note within a Task at the same time as it’s created<p><b>emily (Remember The Milk)</b> says:</p><p>Hi nodonovan, this is a very helpful tip! (And sorry this feature is a little bit hidden!)<br/><br/>We've shared your tip as our <a rel="nofollow" href="https://blog.rememberthemilk.com/post/746068472939839488/tips-tricks-tuesday-add-a-note-to-a-task-right">Tips & Tricks Tuesday post</a> on the Remember The Milk blog, and upgraded your account with a free year of Pro :)</p>emily2024-03-20T03:41:43Z2024-03-20T03:41:43Z2024-03-20T03:41:43Ztag:rememberthemilk.com,1995:forum-tips-topic-24815-reply98734Reply to Fast list access using the keyboard number pad and shortcuts<p><b>emily (Remember The Milk)</b> says:</p><p>Hi vpanzano, I love how fast this makes things! You're this week's Tips & Tricks Tuesday winner, and we've <a rel="nofollow" href="https://blog.rememberthemilk.com/post/745438249404776448/tips-tricks-tuesday-using-list-names-to-make">shared your tip</a> on the Remember The Milk blog. You've also won a free year of Pro :)</p>emily2024-03-13T03:21:49Z2024-03-13T03:21:49Z2024-03-13T03:21:49Ztag:rememberthemilk.com,1995:forum-tips-topic-23819-reply98720Reply to My GTD Setup Using RTM<p><b>emily (Remember The Milk)</b> says:</p><p>Thanks for sharing this great set up! We've <a rel="nofollow" href="https://blog.rememberthemilk.com/post/744801984313491456/tips-tricks-tuesday-start-dates-smart-lists">shared this post</a> on the Remember The Milk blog.</p>cblupo2024-03-10T19:52:45Z2024-03-10T19:52:45Z2024-03-10T19:52:45Ztag:rememberthemilk.com,1995:forum-tips-topic-31057-reply98711Postpone tasks by times shorter than just 1 day, such as "1 hour from now"<p><b>cblupo (Pro)</b> says:</p><p>I wrote up a solution for this with MilkScript + IFTTT https://github.com/cblupodev/rememberthemilk<br/><br/>Video demo https://www.youtube.com/watch?v=N0nkTta5aPI<br/><br/>Add a tag to a task such as "postpone-hr01" which triggers an IFTTT action which runs a MilkScript which bumps the due time on the task by 1 hour (or 3 hours, or 10 minutes, etc)<br/></p>emily2024-03-06T03:24:39Z2024-03-06T03:24:39Z2024-03-06T03:24:39Ztag:rememberthemilk.com,1995:forum-tips-topic-23856-reply98686Reply to Archive lists, but don't archive them<p><b>emily (Remember The Milk)</b> says:</p><p>Hi fant, love the creative use of list names with special characters! You're this week's Tips & Tricks Tuesday winner, and we've <a rel="nofollow" href="https://blog.rememberthemilk.com/post/744168335412985856/tips-tricks-tuesday">shared your tip</a> on the Remember The Milk blog.</p>emily2024-02-28T04:38:39Z2024-02-28T04:38:39Z2024-02-28T04:38:39Ztag:rememberthemilk.com,1995:forum-tips-topic-24393-reply98676Reply to Avoid forgetting your Inbox tasks<p><b>emily (Remember The Milk)</b> says:</p><p>jondcoleman and raymond.bergmark, thank you both for your tips contributions! We've <a rel="nofollow" href="https://blog.rememberthemilk.com/post/743539327924158464/tips-tricks-tuesday-use-smart-lists-to-catch">featured this thread</a> on the Remember The Milk blog this week, and you're both the winners of a free year of Pro. :)</p>ranbarton2024-02-21T12:59:58Z2024-02-21T12:59:58Z2024-02-21T12:59:58Ztag:rememberthemilk.com,1995:forum-tips-topic-23855-reply98672Reply to Create recurring emails directly from a task with mailto: URLs<p><b>ranbarton (Pro)</b> says:</p><p>Great choice - this is clever!</p>emily2024-02-21T01:04:22Z2024-02-21T01:04:22Z2024-02-21T01:04:22Ztag:rememberthemilk.com,1995:forum-tips-topic-23855-reply98671Reply to Create recurring emails directly from a task with mailto: URLs<p><b>emily (Remember The Milk)</b> says:</p><p>Hi fabianhemmert,<br/><br/>This is an excellent (and creative!) use of the URL field. You're this week's Tips & Tricks Tuesday winner, and we've added a free year of Pro to your Remember The Milk account. :) Your tip is <a rel="nofollow" href="https://blog.rememberthemilk.com/post/742892287646941184/tips-tricks-tuesday-prepare-your-email-in-a">featured on our blog</a>. Thanks for sharing!</p>lemayp2024-02-15T21:59:23Z2024-02-15T21:59:23Z2024-02-15T21:59:23Ztag:rememberthemilk.com,1995:forum-tips-topic-24563-reply98659Reply to Looking for a peace of mind? Track everything in one location<p><b>lemayp (Pro)</b> says:</p><p>The Google Home integration has been sunset in 2023. I used to use it frequently before.<br/><br/>The following link is actually the reference to the situation I received from RTM support when I contacted them about such a subject: https://developers.google.com/assistant/ca-sunset?hl=en</p>eoe2024-02-14T07:09:06Z2024-02-14T07:09:06Z2024-02-14T07:09:06Ztag:rememberthemilk.com,1995:forum-tips-topic-24563-reply98656Reply to Looking for a peace of mind? Track everything in one location<p><b>eoe (Pro)</b> says:</p><p>I do all of things... except the GCal and Google Home integration, which I didn't know had an integration. <br/><br/>It took a bit of poking around, but I found out how to sync my due tasks into GCal here: https://www.rememberthemilk.com/services/feeds/faq/ Be sure to use your iCal feed and not your RSS feed, which I mistakenly imported first.<br/><br/>I've discovered several methods for integrating Google Home online, but I'm curious to know your preferred approach.<br/><br/>Last thing I'll say is that for paper capture, I love using (here's a bit of a throwback) the Hipster "PDA": https://www.43folders.com/2004/09/03/introducing-the-hipster-pda. It's exceptionally cheap and you can easily throw away the cards as they fill up.<br/><br/>Always nice to find some convergent evolution, right? :)<br/><br/><br/><br/></p>emily2024-02-14T04:38:05Z2024-02-14T04:38:05Z2024-02-14T04:38:05Ztag:rememberthemilk.com,1995:forum-tips-topic-24563-reply98655Reply to Looking for a peace of mind? Track everything in one location<p><b>emily (Remember The Milk)</b> says:</p><p>Hi riazullah, great post! You're our Tips & Tricks Tuesday winner this week, and we've <a rel="nofollow" href="https://blog.rememberthemilk.com/post/742269587017629696/tips-tricks-tuesday-gather-everything-in-one">shared your post</a> on the Remember The Milk blog. You're also the winner of 1 year of Pro :) Thanks for sharing!</p>eoe2024-02-14T03:42:12Z2024-02-14T03:42:12Z2024-02-14T03:42:12Ztag:rememberthemilk.com,1995:forum-tips-topic-31032-reply98654Remind Me to Read My Book (and it might be due!)<p><b>eoe (Pro)</b> says:</p><p>Personally, I have a hard time pacing myself when reading a book. So, I make tasks (or subtasks if you're a Pro!) to create tasks for each reading session. Examples help:<br/><br/>I have "Go Dog Go" with 20 pages. I want to read it in 2 page increments, each session being about 5 minutes.<br/>So, you create a task "Go Dog Go", and make (sub)tasks "1 - 2", "3 - 4", ..., "19 - 20", each with a 5-minute estimate attached to it.<br/><br/>Easy peasy! Need a deadline? Just slap a due date on your task (or subtasks). Whether it's for class or book club, due dates got your back!<br/><br/>You might think, "That's all fine and dandy, but I have a 200 page book. I don't want to sit around and make dozens of tasks..."<br/><br/>I made a MilkScript to help you create tasks/subtasks for each reading session. <br/><br/>https://gist.github.com/jclevine/d944796800d1c83a2afff9faa4993bd6<br/><br/>It asks you for:<br/>[required]<br/>- Book Name <br/>- Total # of Pages <br/>- Target # of Pages To Read Per Session<br/><br/>[optional]<br/>- Due Date<br/>- Page You're On<br/>- Reading Session Length (minutes)<br/><br/>As a bonus, I added a warning if you have too few days to read the book by the due date at your intended pace. Better pick up the pace!<br/><br/>Just another reason you should buy a Pro account!</p>lemayp2024-02-09T00:06:36Z2024-02-09T00:06:36Z2024-02-09T00:06:36Ztag:rememberthemilk.com,1995:forum-tips-topic-31029-reply98647Reply to AI (ChatGPT) and Remember The Milk<p><b>lemayp (Pro)</b> says:</p><p>This site really needs an interface where we can easily provide some thumbs-up!<br/>👍<br/><br/>Thanks for sharing. Interesting to see how AI can be used in daily use to complement the already existing tools we use, such as RTM.<br/><br/>I know it is now possible to query RTM with normal language queries such as "Give me the list of tasks I must complete in the next 5 days", is it able to answer a similar request as the one you have attempted with ChatGPT?</p>hwebbjr2024-02-08T05:42:03Z2024-02-08T05:42:03Z2024-02-08T05:42:03Ztag:rememberthemilk.com,1995:forum-tips-topic-31029-reply98643AI (ChatGPT) and Remember The Milk<p><b>hwebbjr</b> says:</p><p>I have been a paying customer of RTM for 17 years, even when it was still being developed and free to use. In all those years, several other apps have come and gone, but in my opinion, none of them compares to the power of RTM. However, a new app called ChatGPT (AI) has been making waves, and what's great about it is that it can work WITH RTM. <br/><br/>In this post, I will describe an easy way to connect ChatGPT with RTM to maximize your searches. Over the next few weeks, I will share more powerful ways to make these two apps work together.<br/><br/>In my experience, the real magic of RTM lies in its powerful search capabilities. However, one must learn how to create strong search queries to make the most of it. If you find it difficult to master the advanced search operators, boolean logic, and the correct syntax, you only have a few options: look for tips and tricks in this forum for others who needed the same thing you do and shared their result, ask RTM's owners and management for help, or use the search wizard, which is limited when it comes to complex searches. But now, you have another option: ChatGPT.<br/><br/>First, I taught ChatGPT my RTM setup, including how I use David Allen's GTD methodology, my lists, tags, and smart lists. This was a breeze since ChatGPT understands how humans talk. <br/><br/>Second, I had ChatGPT research RTM to become an expert in using it.<br/><br/>I only had to do those two things one time. ChatGPT will remember them as we talk.<br/><br/>Once I did those two things, ChatGPT was all set to help me with advanced query construction. I simply told ChatGPT what I wanted to search for, and it created the search query for me. All I had to do was copy and paste it into RTM's search field and then use the result to create a smart list.<br/><br/>Here's a simple example: I told ChatGPT that I have 12 lists for projects related to school/business partnership signings. I asked it to give me a query that finds all tasks in only those projects that I should have already started, that must be done while I'm at my computer, and that can be completed in 15 minutes or less. I also specified that I didn't want to do any tasks involving making phone calls or any task postponed more than 5 times.<br/><br/>ChatGPT told me exactly what the query needed to do, then gave me the following text, which I am copying and pasting here:<br/><br/>listContains:Signing AND startBefore:today AND tag:@computer AND timeEstimate:"<=15 minutes" NOT (tag:@phonecall OR postponed:<5)<br/><br/>Finally, it told me what each part of the search query did and how each piece contributed to the search. Basically, it was teaching me how to do what it just did for me. It also remembered all my list names and GTD context tags. It already taught itself RTM's search operators, logic structure, and the appropriate syntax.<br/><br/>This isn't the most difficult query to write; it's just an example. Second, I use the GPT app from OpenAI, which allows me to speak to the GPT instead of typing. It only took me less than 8 seconds to tell ChatGPT what I wanted.<br/><br/>One important point: At this stage in its development, AI is like a real human assistant in that it can make mistakes. When that happens, you simply tell it, "Hey, you made a mistake. I didn't get what I asked for. Please fix it." At that point, it goes back and fixes its own mistakes.<br/><br/>I have created a specialized version of ChatGPT that I configured to become an expert in Remember The Milk, the Getting Things Done methodology, and productivity in general. <br/><br/>In the next few weeks, I'll break down how I did that and share it with you, step-by-step, so you can do the same. After all, how great would it be to have a Jedi RTM master at your disposal, ready to assist you in making RTM even more powerful?</p>emily2024-02-07T04:59:16Z2024-02-07T04:59:16Z2024-02-07T04:59:16Ztag:rememberthemilk.com,1995:forum-tips-topic-24228-reply98640Reply to Finding "Lost" Tasks<p><b>emily (Remember The Milk)</b> says:</p><p>Hi dillo99, this is a creative use of Smart Lists! You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/741637203601588224/tips-tricks-tuesday-find-lost-tasks-before-they">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>fant2024-02-03T06:04:09Z2024-02-03T06:04:09Z2024-02-03T06:04:09Ztag:rememberthemilk.com,1995:forum-tips-topic-31024-reply98632De-stressing the day<p><b>fant (Pro)</b> says:</p><p>Hello,<br/><br/>in the day view I find it a bit stressful to see tasks that are not due until the evening.<br/><br/>So I created a smart list, surprisingly called "today", which contains the following part in the query:<br/>... AND (dueBefore:"6 hours of now") AND NOT due:tom ...<br/><br/>For tasks like taking pills this evening, I set a due TIME. This has two advantages:<br/>a/ <br/>I'm not confronted with tasks that aren't due until the evening every time I look at today's list.<br/>b/ <br/>I receive a notification on my smartphone<br/><br/>Of course, the time at which the task is to be shown can be set as desired. After some trial, I set 6 hours.<br/><br/>A second smart list called "upcoming" shows ALL today's tasks and the tasks for the next 10 days. Just to get an overview of what is coming up in the course of the day and the next few days. Alternatively the build-in list "This Week" can do the same.<br/><br/>Cheers!<br/>Jens<br/>- </p>thechuff2024-02-01T17:47:05Z2024-02-01T17:47:05Z2024-02-01T17:47:05Ztag:rememberthemilk.com,1995:forum-tips-topic-9750-reply98629Reply to Use priorities to plan your time within a single list<p><b>thechuff (Pro)</b> says:</p><p>I like this method! I've also seen the helpful MOSCOW method, where the four priority levels are MUST, SHOULD, COULD, and WOULD, respectively. Explained further here: https://hulry.com/todoist-priority-levels-moscow/</p>ldanieri2024-01-21T00:40:17Z2024-01-21T00:40:17Z2024-01-21T00:40:17Ztag:rememberthemilk.com,1995:forum-tips-topic-22911-reply98585Reply to How can I change the way Due Date displays?<p><b>ldanieri (Pro)</b> says:</p><p>figured it out! Account settings has an option for switching.</p>ldanieri2024-01-21T00:37:57Z2024-01-21T00:37:57Z2024-01-21T00:37:57Ztag:rememberthemilk.com,1995:forum-tips-topic-22911-reply98584Reply to How can I change the way Due Date displays?<p><b>ldanieri (Pro)</b> says:</p><p>this is driving me nuts, too! lol <br/>I am seeing 03/09/2024 which to an American is March 9th rather than September 3rd.</p>kjh2024-01-17T00:33:50Z2024-01-17T00:33:50Z2024-01-17T00:33:50Ztag:rememberthemilk.com,1995:forum-tips-topic-23230-reply98574Reply to Can I see tasks overdue by 2 weeks?<p><b>kjh (Pro)</b> says:</p><p>I whipped up a MilkScript that should do this, assuming I understood the problem correctly!<br/><br/>Create a new MilkScript and copy & paste the code from here:<br/><br/>https://raw.githubusercontent.com/kjhosein/rtm-milkscript-scripts/main/incomplete_tasks_due_x_days_ago.js<br/><br/>Right now, it defaults to 2 weeks ago (14 days), but it's easy to modify the # of days. <br/>Search for the line<br/><br/> `const daysOld = 14;`<br/><br/>and update 14 to be whatever # of days you'd like.<br/><br/>WARNING: <br/>Since I did this very quickly, there may be bugs. Please either reply here or create an issue in the GitHub repo:<br/>https://github.com/kjhosein/rtm-milkscript-scripts/<br/><br/>HTH! <br/><br/>-- Khalid<br/></p>dcullen2024-01-11T19:51:58Z2024-01-11T19:51:58Z2024-01-11T19:51:58Ztag:rememberthemilk.com,1995:forum-tips-topic-30982-reply98563Reply to CSV export script<p><b>dcullen (Pro)</b> says:</p><p>Having this is FANTASTIC!!! Many, many thanks. </p>adamrakich2024-01-10T08:59:38Z2024-01-10T08:59:38Z2024-01-10T08:59:38Ztag:rememberthemilk.com,1995:forum-tips-topic-30984-reply98558Tip: Tracking gifts with RTM<p><b>adamrakich (Pro)</b> says:</p><p>I use RTM for a lot of "I need this but not now" use cases, but one I get a lot of use out of is listing future gifts.<br/><br/>For my wife and my son - they mention something they like, but birthday/Christmas not for a long time? On the list, and I can consult it at the right time.<br/><br/>And actually just as much for me - I'm hard to buy for sometimes, so when I see something I like but I'm not going to get for myself - on the list, and when my wife comes asking for ideas, I'm ready to go!</p>evanhahn2024-01-09T13:19:58Z2024-01-09T13:19:58Z2024-01-09T13:19:58Ztag:rememberthemilk.com,1995:forum-tips-topic-30982-reply98553CSV export script<p><b>evanhahn (Pro)</b> says:</p><p>I built a basic version of CSV export using MilkScript. If you want to analyze your tasks in tools like Excel, now you can.<br/><br/><a rel="nofollow" href="https://evanhahn.com/remember-the-milk-csv-export-script/video.mp4">Here's a video showing how it works.</a><br/><br/>To set this up, create a MilkScript containing <a rel="nofollow" href="https://evanhahn.com/remember-the-milk-csv-export-script/csv-export.js.txt">all this code</a>. Then you can select one or more tasks to be downloaded as CSV when you run the script.<br/><br/><a rel="nofollow" href="https://evanhahn.com/remember-the-milk-csv-export-script/">Check out my blog post</a> for more details.</p>mirthless292023-12-29T15:49:42Z2023-12-29T15:49:42Z2023-12-29T15:49:42Ztag:rememberthemilk.com,1995:forum-tips-topic-30972-reply98525Reply to A "Projects" List<p><b>mirthless29</b> says:</p><p>+1</p>milene.cha2023-12-28T19:43:11Z2023-12-28T19:43:11Z2023-12-28T19:43:11Ztag:rememberthemilk.com,1995:forum-tips-topic-30972-reply98524Reply to A "Projects" List<p><b>milene.cha (Pro)</b> says:</p><p>Great workflow!<br/>I also employ the GTD-Project principles to my RTM.<br/>But, instead of creating Smart Lists, I simply use the tags "Project" + "active" or "someday" for the main task, which is very helpful in my weekly review.<br/>Of course your automated solution is much more elegant and resourceful.<br/>I vote for your post to be published on the Tuesday Tip blog!</p>drfrankbuck2023-12-23T16:53:18Z2023-12-23T16:53:18Z2023-12-23T16:53:18Ztag:rememberthemilk.com,1995:forum-tips-topic-30972-reply98516A "Projects" List<p><b>drfrankbuck (Pro)</b> says:</p><p>Great to see the Tuesday TIps return. I'll jump in...<br/>For those who have been influenced by GTD and want to have a "Projects" list that maintains itself, here you go:<br/>1. For me, I start a new "project" by simply creating a new task.<br/>2. I list the individual steps towards completing the project as subtasks under the parent.<br/>3. As a one-time setup, search for tasks that have subtasks. Those are your projects. Save that search as a Smart List. Name it something like "Projects-All."<br/>4. Any time you want to see a list of all your projects, click on the Smart List in the sidebar. <br/>5. When you complete a project, you simply check off the parent. It will no longer show up when you click the "Projects-All" Smart List. No manual updating to be done!<br/>6. Let's take it one step further. I usually want to see all the projects I am working on NOW. The thing they will have in common is that they have a due date within the next week. I created another Smart List for "Projects-This Week." It has these attributes: hasSubtasks:true AND dueBefore:"8 day from now" <br/>7. I also have a Smart List that shows projects for later this month and another for projects more than a month in the future, but those are other tips for other days! 🙂</p>kjh2023-12-18T00:15:53Z2023-12-18T00:15:53Z2023-12-18T00:15:53Ztag:rememberthemilk.com,1995:forum-tips-topic-30971-reply98511A collection of MilkScripts (GitHub repo)<p><b>kjh (Pro)</b> says:</p><p>Hello pro users,<br/><br/>I've written a handful of MilkScript scripts (MilkScripts?) that I thought were useful that perhaps others may also find useful. I've stuck all of them in a GitHub repo:<br/><br/> https://github.com/kjhosein/rtm-milkscript-scripts<br/><br/>Although these are only reports for completed items (so far?), it's not limited to just that.<br/><br/>Please feel free to submit PRs and/or issues.<br/>Thanks!<br/><br/>-- Khalid<br/><br/>PS> JavaScript is not something I spend much time in, so I'll apologize in advance for any bad code/practices!<br/></p>lemayp2023-11-18T13:37:59Z2023-11-18T13:37:59Z2023-11-18T13:37:59Ztag:rememberthemilk.com,1995:forum-tips-topic-30490-reply98477Reply to Jazz up Remember the Milk with Emoji<p><b>lemayp (Pro)</b> says:</p><p>I am reviewing my past message here and it doesn't look proper. 😮<br/><br/>It is the <.> keys combination give you the list of emoji menu on Windows 10.<br/><br/>I hope people were able to understand it better than it was written 🙃</p>ostermann2023-11-18T10:05:43Z2023-11-18T10:05:43Z2023-11-18T10:05:43Ztag:rememberthemilk.com,1995:forum-tips-topic-30490-reply98476Reply to Jazz up Remember the Milk with Emoji<p><b>ostermann (Pro)</b> says:</p><p>Thanks, good idea. I replace words with the emoji so the task is shorter</p>countdiso2023-10-18T09:38:00Z2023-10-18T09:38:00Z2023-10-18T09:38:00Ztag:rememberthemilk.com,1995:forum-tips-topic-30490-reply98419Reply to Jazz up Remember the Milk with Emoji<p><b>countdiso (Pro)</b> says:</p><p>Thanks @lemayp that is a handy key to know, I can make my passwords much more fun now!</p>milene.cha2023-09-21T15:26:48Z2023-09-21T15:26:48Z2023-09-21T15:26:48Ztag:rememberthemilk.com,1995:forum-tips-topic-23230-reply98175Reply to Can I see tasks overdue by 2 weeks?<p><b>milene.cha (Pro)</b> says:</p><p>Me too</p>dcullen2023-09-11T20:37:11Z2023-09-11T20:37:11Z2023-09-11T20:37:11Ztag:rememberthemilk.com,1995:forum-tips-topic-23230-reply98091Reply to Can I see tasks overdue by 2 weeks?<p><b>dcullen (Pro)</b> says:</p><p>I add my voice to this chorus!</p>laura.vazquez.n2023-09-09T21:14:51Z2023-09-09T21:14:51Z2023-09-09T21:14:51Ztag:rememberthemilk.com,1995:forum-tips-topic-23230-reply98073Reply to Can I see tasks overdue by 2 weeks?<p><b>laura.vazquez.n (Pro)</b> says:</p><p>i would love to use searches with relative days in the past, not with an specific date, please, please, please :D</p>schuessler.old2023-08-25T13:09:38Z2023-08-25T13:09:38Z2023-08-25T13:09:38Ztag:rememberthemilk.com,1995:forum-tips-topic-23847-reply97950Reply to Separating work and home: two accounts?<p><b>schuessler.old (Pro)</b> says:</p><p>I prefix all my lists with p. for personal (e.g., p.Finance, pVehicles, pTravel) and w. for work (w.Exec, w.Finance, w.HR). I filter my personal and work by adding conditions listContains:p. and listContains:w., respectively. <br/><br/>The other nice aspect here is that when create a task and want to select a list, I never need to type the p. or w. prefix. When I just type just START typing "#Finance" and it will filter down to two options (p.Finance and w.Finance) and I select the one I want. </p>lemayp2023-08-24T11:15:02Z2023-08-24T11:15:02Z2023-08-24T11:15:02Ztag:rememberthemilk.com,1995:forum-tips-topic-30490-reply97946Reply to Jazz up Remember the Milk with Emoji<p><b>lemayp (Pro)</b> says:</p><p>On Windows 10, it is the <.> (dot) key combination that bring the emoji menu.</p>awelotta2023-08-24T01:28:26Z2023-08-24T01:28:26Z2023-08-24T01:28:26Ztag:rememberthemilk.com,1995:forum-tips-topic-30534-reply97945Selection Highlight Color<p><b>awelotta</b> says:</p><p>I use a red-light filter, so I find the yellow highlight on a white background to be hard to see. So I wrote custom CSS with the Stylus extension to change those colors.<br/><br/>Unfortunately the HTML is minified/obfuscated, but it's not too hard to find the appropriate selectors by guess and check.<br/><br/>```<br/>.b-ib-zR.b-ib-zR-PS { /* select highlight */<br/> background-color: #c3ffe7 !important;<br/>}<br/><br/>.b-ib-zR.b-ib-zR-RR { /* hover highlight */<br/> background-color: #e4fff8;<br/>}<br/><br/>/* #e4eef8 is the RTM "notebook" background color*/<br/>```</p>awelotta2023-08-24T01:24:48Z2023-08-24T01:24:48Z2023-08-24T01:24:48Ztag:rememberthemilk.com,1995:forum-tips-topic-30490-reply97944Reply to Jazz up Remember the Milk with Emoji<p><b>awelotta</b> says:</p><p>and on my laptop (Win 11), I can use Fn+Space to open an emoji search men</p>agt.paper2023-08-20T05:19:20Z2023-08-20T05:19:20Z2023-08-20T05:19:20Ztag:rememberthemilk.com,1995:forum-tips-topic-30490-reply97901Reply to Jazz up Remember the Milk with Emoji<p><b>agt.paper</b> says:</p><p>I use a 🏠 next to things that need doing at home (like laundry), a 🚗 next to errands I need to run (like grocery shopping), and a 💲 for reminders to pay bills and rent.</p>countdiso2023-08-18T08:27:02Z2023-08-18T08:27:02Z2023-08-18T08:27:02Ztag:rememberthemilk.com,1995:forum-tips-topic-30490-reply97881Jazz up Remember the Milk with Emoji<p><b>countdiso (Pro)</b> says:</p><p>When I look at Remember the Milk, a browse my lists, I have lists such as Books, Films, Music, where I make a task of a film I want to see or a book I'd like to read.<br/><br/>But, on my list I make it a bit funky by using emojis.<br/><br/>Books 📘<br/>Films 📽️<br/>Music 🎵<br/><br/>It helps make RTM a bit more colourful, fun and the emojis help things stand out.<br/><br/>Adding emojis on a phone is usually an easy task, but on a computer it isn't quite as easy, but you can simply head over to Emojipedia.org and search for a suitable emoji, copy and paste it and make your lists look fancy.</p>poirty2023-08-06T14:41:30Z2023-08-06T14:41:30Z2023-08-06T14:41:30Ztag:rememberthemilk.com,1995:forum-tips-topic-22798-reply97725Reply to Linking an RTM Task to another RTM task<p><b>poirty (Pro)</b> says:</p><p>I just tried a task permalink and sure enough it opens in the browser, so looks like it's back to the wishlist... Unless someone at RTM HQ can say how to distinguish between a url for the browser and a link within the desktop app. I have zero JS skills so ...</p>poirty2023-08-06T14:30:52Z2023-08-06T14:30:52Z2023-08-06T14:30:52Ztag:rememberthemilk.com,1995:forum-tips-topic-30348-reply97724Script to fetch task permalink<p><b>poirty (Pro)</b> says:</p><p>Just wrote my first Milkscript!! If you know JS, no big deal but this felt like a breakthrough to me with very slight coding exposure...<br/><br/>Anyhoo, script grabs the address of the list tasks (in this case 'test'), and puts it in the URL field.<br/><br/>Pretty useless as it is, but could become a manual way to create LINKS between tasks.<br/><br/>'''<br/>const tasks = rtm.getTasks('list:"test"');<br/>tasks.forEach(task =><br/>task.setUrl(task.getPermalink()));<br/>'''<br/></p>peter.smulders2023-07-19T13:39:52Z2023-07-19T13:39:52Z2023-07-19T13:39:52Ztag:rememberthemilk.com,1995:forum-tips-topic-29333-reply97531Reply to Easily Add Commonly Used Tags Quickly<p><b>peter.smulders (Pro)</b> says:</p><p>TextBlaze is another text expander that works well; it is all in-browser.<br/><br/>To use common (sets of) tags, you could set up a smart list selecting for those tags. Any task you add to that list will get those tags automatically.</p>peter.smulders2023-07-19T13:36:39Z2023-07-19T13:36:39Z2023-07-19T13:36:39Ztag:rememberthemilk.com,1995:forum-tips-topic-29711-reply97530Reply to Smart List, How to Only Show One Item At A Time<p><b>peter.smulders (Pro)</b> says:</p><p>RTM does not offer built-in functionality to limit a task list to a particular length. You could indeed use the tactic of specifically picking out one task at a time and blessing that in some way to have it be the only thing showing up in a purpose-built smart list. However, if you are doing that, you might as well just look at one task and then close the window. Or rather: I don't think that solves your issue(s) in a meaningful way.<br/><br/>I looked into it briefly and given the structure of the HTML and CSS on a page, it should be possible to only show the top task from a(ny) list, by hiding (through CSS) all the other ones.<br/><br/>You could use a CSS plugin for your browser; I use Chrome and several of those exist.<br/><br/>This method would have the advantage of showing only to first item on a list (and if you sort it properly, this might very well be the most important thing to do right now). If you complete that task, the next one will move up and by virtue of being the first in series will be the only one not hidden. This cycle will repeat, without you ever having to look at a disturbing total list of possible tasks.</p>patch2023-07-17T09:54:58Z2023-07-17T09:54:58Z2023-07-17T09:54:58Ztag:rememberthemilk.com,1995:forum-tips-topic-30152-reply97519Reply to Returning to RTM - wdyt about lead follow up.<p><b>patch</b> says:</p><p>It seems like you already know what you want to do with the system. What kinds of smart lists or automations do you think you would be missing?</p>coachdan0072023-07-13T10:18:34Z2023-07-13T10:18:34Z2023-07-13T10:18:34Ztag:rememberthemilk.com,1995:forum-tips-topic-30152-reply97494Returning to RTM - wdyt about lead follow up.<p><b>coachdan007 (Pro)</b> says:</p><p>I am returning to RTM with the idea of using for only one purpose - following up on leads. Just one long call/email/text list. <br/>My firm is using the crm Streak. I think I set up a zap anytime a new lead is assigned to me. <br/>I foresee creating a follow up sequence that recurs after completed. This simple feature just does not exist in typical crm’s. <br/>I’d like to hear any suggestions on how you might approach this use case. Consider me a new user. How might I set up a template? What smart list would come to mind? What automations might be used?<br/>I’m just looking for a bit of help brainstorming. <br/></p>jamezzz2023-05-29T08:02:25Z2023-05-29T08:02:25Z2023-05-29T08:02:25Ztag:rememberthemilk.com,1995:forum-tips-topic-23819-reply97144Reply to My GTD Setup Using RTM<p><b>jamezzz (Pro)</b> says:</p><p>Was trying to use NirvanaHQ for GTD as it was written exactly for that, but became so frustrated for lack of more shortcut keys, filters, lack of reminders and no time field available I finally gave up on it. But THIS looks like it'll give me everything I need for GTD. Excellent write up! Thank you!</p>traviz2023-05-26T19:37:04Z2023-05-26T19:37:04Z2023-05-26T19:37:04Ztag:rememberthemilk.com,1995:forum-tips-topic-28315-reply97117Reply to Changes to IFTTT - how can I add my tasks by voice?<p><b>traviz (Pro)</b> says:</p><p>I'm also looking for solutions to this problem. It seems that Google is getting rid of it's third-party voice actions so I think this means we will not be able to add tasks by voice on Google devices at all. Even the IFTTT integration is impacted I think (please correct me if someone sees differently). I will look into the solution above with Any.Do. I want to keep some solution on my Google Home device, otherwise I might have to switch to Alexa where this still works.</p>traviz2023-05-26T19:29:28Z2023-05-26T19:29:28Z2023-05-26T19:29:28Ztag:rememberthemilk.com,1995:forum-tips-topic-29831-reply97116Finding a replacement for Google Assistant<p><b>traviz (Pro)</b> says:</p><p>So almost daily I would use Google Assiant on my phone or Google Home device to add tasks to RTM. Now that this feature is going away (due to Google) I'm trying to find a viable alternatve. Any suggestions? Right now on my phone (I have Samsung) I can ask Bixby to open Alexa and then have Alexa do it. For Google Home I have not found an alternative yet other than getting an Amazon echo device. I really like being able to add tasks hands free. Google removing this is a real pain. </p>lemayp2023-05-07T21:05:15Z2023-05-07T21:05:15Z2023-05-07T21:05:15Ztag:rememberthemilk.com,1995:forum-tips-topic-29711-reply96978Reply to Smart List, How to Only Show One Item At A Time<p><b>lemayp (Pro)</b> says:</p><p>I think the solution provided by @andeyas would be the best: use a tag such as "now" and apply it to a single task at the time, and create a smartlist based on it.<br/><br/>On the smartphone, maybe you could also explore the possibility to have a widget that shows your main list/smartlist, but reduce it to the minimum to only show 1 task(i.e. the top one). I haven't tried it myself but that could be an approach.<br/><br/>I tried it on my PC where from Chrome, I created a shortcut from my RTM and I enabled the option to "Open as Window". Once RTM opened as a Windows app, I resize it to only see the first/top task only.</p>andreyas2023-05-06T09:23:42Z2023-05-06T09:23:42Z2023-05-06T09:23:42Ztag:rememberthemilk.com,1995:forum-tips-topic-29711-reply96977Reply to Smart List, How to Only Show One Item At A Time<p><b>andreyas (Pro)</b> says:</p><p>Hi! You can add some tag like "now", "next" or smth to that task, and create smartlist, that shows only tasks with that tag</p>bek552023-05-06T03:53:00Z2023-05-06T03:53:00Z2023-05-06T03:53:00Ztag:rememberthemilk.com,1995:forum-tips-topic-29711-reply96976Smart List, How to Only Show One Item At A Time<p><b>bek55 (Pro)</b> says:</p><p>Hello everyone!<br/><br/>I downloaded RTM due to reading that it may be possible to have Smart Lists show 1-2 tasks at a time, rather than all of them at once.<br/><br/>Me and my husband both have conditions related to executive dysfunction and being able to have only one task on the list would help a lot in not becoming overwhelmed.<br/><br/>Is this possible?</p>mirthless292023-03-31T19:52:50Z2023-03-31T19:52:50Z2023-03-31T19:52:50Ztag:rememberthemilk.com,1995:forum-tips-topic-29589-reply96909Reply to Quick List/Smart List navigation<p><b>mirthless29</b> says:</p><p>Great trick!!! Thanks. <br/><br/>The same for location, with G and then L….<br/><br/>I use location for my GTD style lists</p>antoinebugleboy2023-03-22T17:56:39Z2023-03-22T17:56:39Z2023-03-22T17:56:39Ztag:rememberthemilk.com,1995:forum-tips-topic-29589-reply96796Quick List/Smart List navigation<p><b>antoinebugleboy (Pro)</b> says:</p><p>Preface your list or smartlist name with numbers, then you can quickly navigate to them by typing G, then M, then the number, and hitting Enter.</p>mirthless292023-03-10T21:15:01Z2023-03-10T21:15:01Z2023-03-10T21:15:01Ztag:rememberthemilk.com,1995:forum-tips-topic-29363-reply96564Reply to Add divider or grouping for Smart List display<p><b>mirthless29</b> says:</p><p>Hi, donkitchen<br/><br/>Are you thinking about something like that…?<br/><br/>https://1drv.ms/u/s!AsOpMNWxNbT5ih5EAXmwbaKoNmz8?e=QMym8R<br/><br/>This is my formula:<br/>Smart list name: —————<br/>Has the words: —————</p>(closed account)2023-03-10T13:20:57Z2023-03-10T13:20:57Z2023-03-10T13:20:57Ztag:rememberthemilk.com,1995:forum-tips-topic-29363-reply96561Reply to Add divider or grouping for Smart List display<p><b>(closed account)</b> says:</p><p>Hi dockitchen. You can do a group sort by List.<br/><br/>So, go to <b>Sort by Advanced</b>, then do a <b>New...</b> sort.<br/><b>Sort</b> by <b>Priority</b> (and any other sorts you'd like to make).<br/>Then <b>Group</b> by <b>List</b>.<br/><br/>If that needs more clarification, please let me know and I'll try to explain in more detail. Or, if I've misunderstood your question, let me know.</p>donkitchen2023-03-09T16:59:43Z2023-03-09T16:59:43Z2023-03-09T16:59:43Ztag:rememberthemilk.com,1995:forum-tips-topic-29363-reply96546Add divider or grouping for Smart List display<p><b>donkitchen (Pro)</b> says:</p><p>I have a smart list that pulls in from 3 different lists, all with tasks that are due today.<br/><br/>I then sort them by list, and then by priority. I would LOVE to find a way that I can easily differentiate between the different lists in the UI that the smart list displays in. Like a line (HR tag) or something. <br/><br/>Can you manipulate UI "stuff" via Milk Script?<br/>Does anybody else have any suggestions how I can accomplish something similar?<br/><br/>Here's an example of how I'd want to break them up...<br/><br/>https://1drv.ms/u/s!AqgnQOT2U3c3gesiSg1wU1_p4iQ_iQ?e=jcn7NJ</p>jms.wolf12023-03-05T03:00:24Z2023-03-05T03:00:24Z2023-03-05T03:00:24Ztag:rememberthemilk.com,1995:forum-tips-topic-28195-reply96516Reply to Is there a way for me to use my own photo as a 'theme'? <p><b>jms.wolf1 (Pro)</b> says:</p><p>The 100 themes provided are nice, but I wish we could also upload any photo we like as our theme.</p>(closed account)2023-02-24T12:55:15Z2023-02-24T12:55:15Z2023-02-24T12:55:15Ztag:rememberthemilk.com,1995:forum-tips-topic-29333-reply96501Reply to Easily Add Commonly Used Tags Quickly<p><b>(closed account)</b> says:</p><p>I don't know anything about the app, but your tagging system is a very good idea. Thanks for sharing!</p>eoe2023-02-24T04:53:56Z2023-02-24T04:53:56Z2023-02-24T04:53:56Ztag:rememberthemilk.com,1995:forum-tips-topic-29333-reply96500Easily Add Commonly Used Tags Quickly<p><b>eoe (Pro)</b> says:</p><p>I have a system that uses a bunch of systematic tags (e.g., iu for important urgent, inu for important not urgent, f3 for not fun, e1 for a lot of energy needed).<br/><br/>Some combinations I use often. For instance, when I make a task to follow-up with someone whom I've sent an email, I use the following tags very consistently:<br/><br/>#iu #f3 #e3 =15 min ~in 1 week<br/><br/>Rather than type that in each time, I installed the Word Expander app PhraseExpress [1] and if I type "iu-waiting" it expands to all the appropriate tags.<br/><br/>[1] https://www.phraseexpress.com/download/</p>raymond.bergmark2023-02-20T15:54:51Z2023-02-20T15:54:51Z2023-02-20T15:54:51Ztag:rememberthemilk.com,1995:forum-tips-topic-29187-reply96490Reply to Your favourite RTM Smart List?<p><b>raymond.bergmark (Pro)</b> says:</p><p>Glad you like the zzz smart list Organisator ;-)<br/><br/>I like weekend smart lists for each year, they become really long but work fine anyway.<br/><br/>If you want to create your own weekend smart lists, I made a Google Sheet file:<br/>https://docs.google.com/spreadsheets/d/14hMOOKhbt8WF7SdWGqVmG2RCDPsKsms_6kB2PLWI9Fg/edit?usp=sharing<br/><br/>For 2023, with date format YYYY-MM-DD and Saturdays+Sundays as weekends:<br/>due:2023-01-06 OR due:2023-01-07 OR due:2023-01-13 OR due:2023-01-14 OR due:2023-01-20 OR due:2023-01-21 OR due:2023-01-27 OR due:2023-01-28 OR due:2023-02-03 OR due:2023-02-04 OR due:2023-02-10 OR due:2023-02-11 OR due:2023-02-17 OR due:2023-02-18 OR due:2023-02-24 OR due:2023-02-25 OR due:2023-03-03 OR due:2023-03-04 OR due:2023-03-10 OR due:2023-03-11 OR due:2023-03-17 OR due:2023-03-18 OR due:2023-03-24 OR due:2023-03-25 OR due:2023-03-31 OR due:2023-04-01 OR due:2023-04-07 OR due:2023-04-08 OR due:2023-04-14 OR due:2023-04-15 OR due:2023-04-21 OR due:2023-04-22 OR due:2023-04-28 OR due:2023-04-29 OR due:2023-05-05 OR due:2023-05-06 OR due:2023-05-12 OR due:2023-05-13 OR due:2023-05-19 OR due:2023-05-20 OR due:2023-05-26 OR due:2023-05-27 OR due:2023-06-02 OR due:2023-06-03 OR due:2023-06-09 OR due:2023-06-10 OR due:2023-06-16 OR due:2023-06-17 OR due:2023-06-23 OR due:2023-06-24 OR due:2023-06-30 OR due:2023-07-01 OR due:2023-07-07 OR due:2023-07-08 OR due:2023-07-14 OR due:2023-07-15 OR due:2023-07-21 OR due:2023-07-22 OR due:2023-07-28 OR due:2023-07-29 OR due:2023-08-04 OR due:2023-08-05 OR due:2023-08-11 OR due:2023-08-12 OR due:2023-08-18 OR due:2023-08-19 OR due:2023-08-25 OR due:2023-08-26 OR due:2023-09-01 OR due:2023-09-02 OR due:2023-09-08 OR due:2023-09-09 OR due:2023-09-15 OR due:2023-09-16 OR due:2023-09-22 OR due:2023-09-23 OR due:2023-09-29 OR due:2023-09-30 OR due:2023-10-06 OR due:2023-10-07 OR due:2023-10-13 OR due:2023-10-14 OR due:2023-10-20 OR due:2023-10-21 OR due:2023-10-27 OR due:2023-10-28 OR due:2023-11-03 OR due:2023-11-04 OR due:2023-11-10 OR due:2023-11-11 OR due:2023-11-17 OR due:2023-11-18 OR due:2023-11-24 OR due:2023-11-25 OR due:2023-12-01 OR due:2023-12-02 OR due:2023-12-08 OR due:2023-12-09 OR due:2023-12-15 OR due:2023-12-16 OR due:2023-12-22 OR due:2023-12-23 OR due:2023-12-29 OR due:2023-12-30<br/><br/>Paste into the search field and save as a smart list (weekend2023).</p>kevthecaptain2023-01-26T19:58:27Z2023-01-26T19:58:27Z2023-01-26T19:58:27Ztag:rememberthemilk.com,1995:forum-tips-topic-28256-reply96386Reply to Coming back to RTM after unsuccessful attempts with other apps<p><b>kevthecaptain (Pro)</b> says:</p><p>Thanks for writing this. Always good to see how other people do things</p>organisator2023-01-20T23:43:46Z2023-01-20T23:43:46Z2023-01-20T23:43:46Ztag:rememberthemilk.com,1995:forum-tips-topic-29187-reply96365Reply to Your favourite RTM Smart List?<p><b>organisator (Pro)</b> says:</p><p>due:today and not list:¤zzz<br/><br/>I use it all the time. Of course you also need the zzz list:<br/><br/>((tag:zzz AND dueAfter:now) OR (tag:z1h AND dueAfter:"1 hour") OR (tag:z2h AND dueAfter:"2 hours") OR (tag:zxh AND dueAfter:"12 hours") OR (tag:z1t AND dueAfter:"1 day of now") OR (tag:z2t AND dueAfter:"2 days of now") OR (tag:z3t AND dueAfter:"3 day of now") OR (tag:z1w AND dueAfter:"1 week of now") OR (tag:z2w AND dueAfter:"2 weeks of now") OR (tag:z1m AND dueAfter:"1 month of now") OR (tag:z2m AND dueAfter:"2 months of now") OR (tag:z3m AND dueAfter:"3 months of now"))<br/><br/>This list ensures that tasks due at a certain time are hidden a certain period of time before. This can be defined in certain ways.<br/></p>(closed account)2023-01-17T18:20:11Z2023-01-17T18:20:11Z2023-01-17T18:20:11Ztag:rememberthemilk.com,1995:forum-tips-topic-29187-reply96342Reply to Your favourite RTM Smart List?<p><b>(closed account)</b> says:</p><p>status:completed and isRepeating:false</p>mirthless292023-01-14T15:44:55Z2023-01-14T15:44:55Z2023-01-14T15:44:55Ztag:rememberthemilk.com,1995:forum-tips-topic-23847-reply96316Reply to Separating work and home: two accounts?<p><b>mirthless29</b> says:</p><p>I use a double dash prefix — on lists for personal responsibility area and single dash prefix - for work ones. No prefix for reference lists and other stuff. <br/><br/>It gives me priority to separate personal (listContains:—) lists at work but not the other side. (Enough for my mental needs)<br/><br/>My action lists are grouped with the location property. (Next actions, someday, waitingfor, …) I use tags for locations instead. <br/><br/>This way depends on Smartlists and sorting and grouping by location and will be awesome with a hierarchical Favorite that RTM don’t implement. <br/><br/>I’m thinking thoroughly using the url propriety of different searches criteria or Smartlists on tasks and subtask hierarchy in an specific list for that. <br/><br/>Of course, you need a Pro account</p>darrenw2023-01-12T17:18:08Z2023-01-12T17:18:08Z2023-01-12T17:18:08Ztag:rememberthemilk.com,1995:forum-tips-topic-28222-reply96313Reply to Uses for MilkScript<p><b>darrenw (Pro)</b> says:</p><p>Have worked out how to set the start date to today:<br/><br/>// task.setStartDate(new Date())<br/><br/>I've also worked out how to use input parameters to specify which list a task should be added to. However, I have yet to work out how to hard code the specific list I want all tasks created by the script to be created in.</p>darrenw2023-01-11T16:23:47Z2023-01-11T16:23:47Z2023-01-11T16:23:47Ztag:rememberthemilk.com,1995:forum-tips-topic-23847-reply96306Reply to Separating work and home: two accounts?<p><b>darrenw (Pro)</b> says:</p><p>I tag my tasks with 'work' ior 'ps' depending on whether they are work related or personal.<br/><br/>My smart lists than log for the tags so only work related tasks appear in my 'work projects' and 'work next action' lists and the same with personal tasks</p>darrenw2023-01-11T16:14:26Z2023-01-11T16:14:26Z2023-01-11T16:14:26Ztag:rememberthemilk.com,1995:forum-tips-topic-28222-reply96305Reply to Uses for MilkScript<p><b>darrenw (Pro)</b> says:</p><p>I create work tasks with a articular set of tags and personal tasks with a separate set of tags. I've created 'New work task' and 'New poersonal task' scripts which create a task with the relevant tags and importance level so all I have to do is change the name of the task.<br/><br/>One thing I'm stuck on (I'm not a programmer so have been feeling my way thorugh this blind!) is how to set the start date of the task as today (I use the start date to keep track of how long tasks have been on my list) and to put the task in a particular list rather than appearing in the standard inbox. Any suggestions welcome!</p>(closed account)2022-12-29T14:12:07Z2022-12-29T14:12:07Z2022-12-29T14:12:07Ztag:rememberthemilk.com,1995:forum-tips-topic-29187-reply96253Reply to Your favourite RTM Smart List?<p><b>(closed account)</b> says:</p><p>"Also neat, when I add some subtasks and those are all that need to be done, I can move the parent task to 'Subtasks-Only-Pending' and the parent task itself won't be shown, but instead the subtasks will be shown in the list."<br/><br/>That's a great idea! Thanks for sharing it.</p>jamesr4042022-12-29T08:04:05Z2022-12-29T08:04:05Z2022-12-29T08:04:05Ztag:rememberthemilk.com,1995:forum-tips-topic-28222-reply96252Reply to Uses for MilkScript<p><b>jamesr404 (Pro)</b> says:</p><p>@Raymond duh, I never thought of using subtasks with groceries - but the benefit is so obvious. So euh, thanks for sharing that!<br/><br/>@David thanks for the great topic idea :)</p>jamesr4042022-12-29T08:01:51Z2022-12-29T08:01:51Z2022-12-29T08:01:51Ztag:rememberthemilk.com,1995:forum-tips-topic-29187-reply96251Your favourite RTM Smart List?<p><b>jamesr404 (Pro)</b> says:</p><p>The idea is for us to share our favourite RTM Smart Lists, and maybe we can see what neat tricks each of us thought of. <br/><br/>I'll go first, this is my smart list:<br/><br/>NOT (isRepeating:true AND added:Today) AND (startBefore:Now OR start:never OR start:tomorrow AND priority:1) AND NOT (location:Subtasks-Only-Pending)<br/><br/>And I sort by Priority & Date Updated.<br/><br/>The idea is that when I plan my day, I can make any task Priority 1 to be visible regardless of the start date. And other tasks don't become visible until their start date is reached.<br/><br/>Other than that, I like very much the productivity boost I get from sorting my tasks on date modified. It more or less 'automatically' makes sure all tasks have an equal opportunity of getting done.<br/><br/>Also neat, when I add some subtasks and those are all that need to be done, I can move the parent task to "Subtasks-Only-Pending" and the parent task itself won't be shown, but instead the subtasks will be shown in the list.<br/><br/>What are your favourite smart lists?</p>mirthless292022-11-27T09:12:40Z2022-11-27T09:12:40Z2022-11-27T09:12:40Ztag:rememberthemilk.com,1995:forum-tips-topic-29046-reply96118Reply to Search lists (as in ListContains)<p><b>mirthless29</b> says:</p><p>For me this function would be very useful.<br/><br/>Please RTM team, think about any kind of implementation!!!<br/><br/>My solution consist on three short of lists.<br/>* The first starting with one dash "-" for work and related<br/>* The second starting with two dashes "--" for personal or related<br/>* Without any dash for ticklers, birthdays' list and reference lists<br/>Ej:<br/> -work<br/> -safety<br/> --household<br/> --family<br/> Reference<br/> Birthdays<br/> Tickler<br/><br/>This way list are shown ordered (-- before than -) in drop-down items and in SmartAdd in web and mobile. Using keyboard you can ignore the symbol because the system find the list with the letters.<br/><br/>You can filter with listContains:- for all spheres of responsibility of listContains:-- for only personal.<br/><br/>The same with tags. My system uses:<br/> "_" + state: waitingfor, inprogress, ...<br/> "." + computer app<br/> "+delegated@" name<br/>I use different same colour for each type to improve visibility.<br/><br/>With discipline, perhaps you can add a task starting with two dots in each list of interest for information for that list using the name and even notes. Then you can search for them. I've tried in the past but it wasn't really useful for me. <br/></p>(closed account)2022-11-21T19:14:17Z2022-11-21T19:14:17Z2022-11-21T19:14:17Ztag:rememberthemilk.com,1995:forum-tips-topic-29046-reply96098Reply to Search lists (as in ListContains)<p><b>(closed account)</b> says:</p><p>This is a good idea. I don't know of a way to do that, but I'll be watching this post for replies.</p>willyram2022-11-20T15:03:45Z2022-11-20T15:03:45Z2022-11-20T15:03:45Ztag:rememberthemilk.com,1995:forum-tips-topic-29046-reply96075Search lists (as in ListContains)<p><b>willyram (Pro)</b> says:</p><p>Hi, while I can search tasks in a myriad ways and that's aweome, I have quite a number of lists. So I'd like to have a way to search for lists, or to filter them by a search term, like using listcontains but the search results being lists themselves, which I could jump into with a click/touch. Is this possible? <br/><br/>Perhaps a search bar at the leftmost section, or a "filter" function, which could even be saved as "perspectives" so I can have a subset of lists for easier navigation. <br/><br/>If this is doable now I'd be glad to learn how to do it!<br/><br/>Thanks for all the work you've done. RTM is great!<br/><br/>Cheers,<br/>G. </p>(closed account)2022-11-05T22:58:01Z2022-11-05T22:58:01Z2022-11-05T22:58:01Ztag:rememberthemilk.com,1995:forum-tips-topic-28256-reply95891Reply to Coming back to RTM after unsuccessful attempts with other apps<p><b>(closed account)</b> says:</p><p>Thank you for your workflow! Interesting stuff indeed. </p>organisator2022-10-19T09:58:50Z2022-10-19T09:58:50Z2022-10-19T09:58:50Ztag:rememberthemilk.com,1995:forum-tips-topic-28222-reply95337Reply to Uses for MilkScript<p><b>organisator (Pro)</b> says:</p><p>I love scripts.<br/><br/>This I use at the end of the day to postpone all the tasks of today, I have not finished:<br/><br/>const tasks = rtm.getTasks('due:today');<br/>tasks.forEach(task => task.postpone());<br/><br/>console.log('Postoned %d task(s).', tasks.length);<br/><br/><br/>Also, I start it at 2345 with IFTTT.</p>andrewski2022-10-18T18:12:30Z2022-10-18T18:12:30Z2022-10-18T18:12:30Ztag:rememberthemilk.com,1995:forum-tips-topic-28364-reply95334Reply to Milkscript clipboard access?<p><b>andrewski (Remember The Milk)</b> says:</p><p>Hi scott.novis,<br/>Thanks for getting in touch. We offer a <a rel="nofollow" href="https://www.rememberthemilk.com/services/milkscript/methods/?ctx=rtm#newFile">newFile</a> method that would let you create a "file" that will prompt you at the end to copy or to save.<br/><br/>You can generate the information you need through your script and then can use that method to give you the "copy" action so you can copy it out of Remember The Milk.<br/><br/>I hope this helps! 💙</p>scott.novis2022-10-12T20:13:15Z2022-10-12T20:13:15Z2022-10-12T20:13:15Ztag:rememberthemilk.com,1995:forum-tips-topic-28364-reply95329Milkscript clipboard access?<p><b>scott.novis (Pro)</b> says:</p><p>I have been looking for examples but come up empty handed. Is there a way to access the clipboard with milkscript? I want to be able to say - aggregate task information, and then put it in the clipboard so I can paste it into my editor, or spreadsheet.</p>raymond.bergmark2022-10-12T14:51:20Z2022-10-12T14:51:20Z2022-10-12T14:51:20Ztag:rememberthemilk.com,1995:forum-tips-topic-23230-reply95328Reply to Can I see tasks overdue by 2 weeks?<p><b>raymond.bergmark (Pro)</b> says:</p><p>On my Christmas wish list for years:<br/>Allow negative values in RTM searches.<br/><br/>I guess that I have to be (even) nicer to get this ;-)</p>kai.warszas2022-10-09T16:51:22Z2022-10-09T16:51:22Z2022-10-09T16:51:22Ztag:rememberthemilk.com,1995:forum-tips-topic-23230-reply95321Reply to Can I see tasks overdue by 2 weeks?<p><b>kai.warszas (Pro)</b> says:</p><p>Are there any news for this topic? It would really be handy if I could create a smart list with e.g. tasks overdue by more than a week, more than x days or similar.</p>pallianos2022-09-26T15:32:27Z2022-09-26T15:32:27Z2022-09-26T15:32:27Ztag:rememberthemilk.com,1995:forum-tips-topic-21821-reply95287Reply to Avoiding Hidden Subtasks in Smartlists<p><b>pallianos</b> says:</p><p>Just found out that already finished subtasks count as "hasSubtask:true" although it's not visibly and I'm looking for a workaround for "hasUnfinishedSubtask:false"</p>pallianos2022-09-26T14:54:19Z2022-09-26T14:54:19Z2022-09-26T14:54:19Ztag:rememberthemilk.com,1995:forum-tips-topic-21821-reply95286Reply to Avoiding Hidden Subtasks in Smartlists<p><b>pallianos</b> says:</p><p>Exactly what I needed. Thank you!<br/></p>mattrix0072022-09-22T01:30:22Z2022-09-22T01:30:22Z2022-09-22T01:30:22Ztag:rememberthemilk.com,1995:forum-tips-topic-22798-reply95280Reply to Linking an RTM Task to another RTM task<p><b>mattrix007 (Pro)</b> says:</p><p>... i tried to see what happened if i hit a link in the Android client... it opens a browser and tries to log in.<br/><br/>So i guess i'm back to wanting an 'internal' link that can go into the URL and that would be honored by the various apps and website.</p>mattrix0072022-09-22T01:29:02Z2022-09-22T01:29:02Z2022-09-22T01:29:02Ztag:rememberthemilk.com,1995:forum-tips-topic-22798-reply95279Reply to Linking an RTM Task to another RTM task<p><b>mattrix007 (Pro)</b> says:</p><p>I love this idea, but when i put in a url, when i click on it, the web app reloads (the link opens a new tab in Chrome). I think i'm basically repeating what ventil says.. this kind of hurts the utility for me in the web app..... <br/><br/>I think the solution might be if the URL field will work with 'internal' links differently than 'external' ones. <br/><br/>I can't get over the amazing possibilities of using this kind of inter-task linking... <br/><br/>One thing that might change things for me is i tend to use 'repeat after' a lot and since that would create a new url, i might have to rethink how i 'complete' stuff. <br/><br/>Still, amazing i never noticed this. <br/><br/>Also, the URLs are interestingly structured... i replaced the numbers from one of my urls with 0s in the below... the first 0 is the list, the second is a task in that list, and the third is a sub task in that task. <br/>https://www.rememberthemilk.com/app/#list/0/0/0<br/><br/>So cool.</p>jonathan.pilborough2022-09-19T20:55:29Z2022-09-19T20:55:29Z2022-09-19T20:55:29Ztag:rememberthemilk.com,1995:forum-tips-topic-28344-reply95264Reply to ReactJS WebApp -> MilkScript<p><b>jonathan.pilborough (Pro)</b> says:</p><p>Yes, technically speaking the RTM API would allow you to trigger a MilkScript from outside(https://www.rememberthemilk.com/services/api/methods/rtm.scripts.run.rtm)<br/><br/>However, the same API allows you to add a task directly(https://www.rememberthemilk.com/services/api/methods/rtm.tasks.add.rtm) and has done for years, so instead triggering MilkScript which then adds a task would make no sense unless you enjoy extra complexity.<br/><br/>In any case RTM already has a feature which automatically converts e-mails to tasks - https://www.rememberthemilk.com/services/email/. I would have thought the simplest option would be to just tweak the e-mail template to match what RTM expects.</p>mrbranden2022-09-19T19:46:01Z2022-09-19T19:46:01Z2022-09-19T19:46:01Ztag:rememberthemilk.com,1995:forum-tips-topic-28344-reply95263ReactJS WebApp -> MilkScript<p><b>mrbranden (Pro)</b> says:</p><p>Hi. I am writing a ReactJS-based web app that is hosted on Netlify. The app features a "Submit a Bug" button. Clicking the button opens a form where the user can describe the bug. It is then emailed to me, where I then copy/paste it into a new RTM task. <br/><br/>Is there a place for Milkscript here? That is, when someone clicks Submit, could I write a function to call Milkscript directly? It would be awesome if a form submission automatically turned into an RTM task. <br/><br/>Or am I completely misunderstanding how Milkscript works?<br/><br/>Thanks!</p>do_all_the_things2022-09-17T19:52:12Z2022-09-17T19:52:12Z2022-09-17T19:52:12Ztag:rememberthemilk.com,1995:forum-tips-topic-28315-reply95259Reply to Changes to IFTTT - how can I add my tasks by voice?<p><b>do_all_the_things (Pro)</b> says:</p><p>The way I worked around it was to set my task list for Google Assistant to Any.Do and then I have a python script that moves tasks from Any.Do and Puts them in RTM via the API every few minutes. So now I say "Hey G, add 'whatever I want to do' to my list" and it gets to RTM. It is not ideal, but it's better than other alternatives I've tried.</p>rntfuture2022-09-16T22:41:39Z2022-09-16T22:41:39Z2022-09-16T22:41:39Ztag:rememberthemilk.com,1995:forum-tips-topic-23847-reply95258Reply to Separating work and home: two accounts?<p><b>rntfuture (Pro)</b> says:</p><p>I think that RTM would have a good selling point if they created a seperate work/home environment. None of the task managers that I know does that. It gives you peace of mind when you don’t see the work related tasks when you are at home.</p>(closed account)2022-09-13T13:30:49Z2022-09-13T13:30:49Z2022-09-13T13:30:49Ztag:rememberthemilk.com,1995:forum-tips-topic-28329-reply95238Reply to Smart list for every month<p><b>(closed account)</b> says:</p><p>Can you do something like this:<br/><b>dueBefore:"October 1st" NOT dueBefore:"September 1st"</b><br/><br/>That should give you tasks that are due only in September.</p>rawmilk12022-09-12T21:42:19Z2022-09-12T21:42:19Z2022-09-12T21:42:19Ztag:rememberthemilk.com,1995:forum-tips-topic-28329-reply95231Reply to Smart list for every month<p><b>rawmilk1</b> says:</p><p>Thanks for your idea. RTM reached out to me.<br/>dueBefore:"October 1st" gives me a list for September. Only problem is it also takes all open tasks for August, July etc. <br/><br/>Not a lot of work no to change the dates in e.g. December but I'm still hoping for a more elegant solution. </p>(closed account)2022-09-07T14:50:49Z2022-09-07T14:50:49Z2022-09-07T14:50:49Ztag:rememberthemilk.com,1995:forum-tips-topic-28329-reply95224Reply to Smart list for every month<p><b>(closed account)</b> says:</p><p>Whenever the ambiguous date in the <b>dueWithin</b> (or any other operator, I think) is in the past, RTM will assume you mean the next date that fits, which would be next year in this case. The only way to solve this, that I know of, is what you already know: specify the year as well making the date unambiguous.<br/><br/>It's not too difficult to change the date each year in the Smart List details. It's a yearly task to change the year for those Smart Lists. It should only take a couple minutes once per year.</p>rawmilk12022-09-05T14:40:27Z2022-09-05T14:40:27Z2022-09-05T14:40:27Ztag:rememberthemilk.com,1995:forum-tips-topic-28329-reply95221Smart list for every month<p><b>rawmilk1</b> says:</p><p>Hi, anyone can help me create a smart list for every month of the year? <br/>I used to have 12 smart lists that allowed me to look at the tasks for every month. One list for January, one for Feb, March, etc etc.<br/><br/>I used this code for September:<br/>dueWithin: "1 month of September 1st" .<br/><br/>This allows me to see how much needs to be done every month, helps to answer questions like: can I take on new projects or not etc.<br/><br/>With the new RTM layout, these smart lists are all empty because the program understands it as dates in 2023. I could put 2022 in the code, but then I'd need to change it every year which makes no sense. </p>lemayp2022-08-17T01:55:26Z2022-08-17T01:55:26Z2022-08-17T01:55:26Ztag:rememberthemilk.com,1995:forum-tips-topic-28315-reply95182Reply to Changes to IFTTT - how can I add my tasks by voice?<p><b>lemayp (Pro)</b> says:</p><p>@korey99 I like this idea. Unfortunately routines are not supported by my watch, but it could be a good alternative in the house with my Google home.</p>korey992022-08-16T03:25:55Z2022-08-16T03:25:55Z2022-08-16T03:25:55Ztag:rememberthemilk.com,1995:forum-tips-topic-28315-reply95181Reply to Changes to IFTTT - how can I add my tasks by voice?<p><b>korey99 (Pro)</b> says:</p><p>Ok, here's the best I can come up with right now. Open Google Home on your phone. Go to Routines. Create a custom routine. When I say "Milk", run command "Ask Remember the Milk to add a task."<br/><br/>The result: <br/>I say "Hey, Google, Milk"<br/>"What's the task"<br/>I say "pick up cereal at the store"<br/><br/>If the routine had a variable, I'd do better. "OK, Google, Milk pick up cereal", but I don't think that exists</p>korey992022-08-15T23:28:00Z2022-08-15T23:28:00Z2022-08-15T23:28:00Ztag:rememberthemilk.com,1995:forum-tips-topic-28315-reply95180Reply to Changes to IFTTT - how can I add my tasks by voice?<p><b>korey99 (Pro)</b> says:</p><p>Google's change is definitely a bummer. But I think RTM could help us out a bit too. Shouldn't ever have needed IFTTT to make this work well. </p>baysailor2022-08-10T01:01:53Z2022-08-10T01:01:53Z2022-08-10T01:01:53Ztag:rememberthemilk.com,1995:forum-tips-topic-13292-reply95171Reply to Fonts<p><b>baysailor</b> says:</p><p>I totally agree with brendan and maxdaniel. A default size of 13px is way too small for most of us "senior citizens" PLEASE consider a SETTING where we can choose what works for us!</p>lemayp2022-08-08T21:38:46Z2022-08-08T21:38:46Z2022-08-08T21:38:46Ztag:rememberthemilk.com,1995:forum-tips-topic-28315-reply95169Reply to Changes to IFTTT - how can I add my tasks by voice?<p><b>lemayp (Pro)</b> says:</p><p>The Integration between Google assistant and RTM through IFTTT is the best approach I have used so far too, and is the only one working with Smart watch such as the Fitbit Sense. It is very unfortunate that google will let their users down once again by dropping this support.<br/><br/>I would be interested to know if the RTM integration using the command "talk to Remember the milk" will be impacted or not by the upcoming change.</p>korey992022-08-08T20:45:11Z2022-08-08T20:45:11Z2022-08-08T20:45:11Ztag:rememberthemilk.com,1995:forum-tips-topic-28315-reply95168Changes to IFTTT - how can I add my tasks by voice?<p><b>korey99 (Pro)</b> says:</p><p>Hey all-<br/><br/>I use an IFTTT recipe to connect Google Assistant to RTM. I say "Ok, Google, RTM schedule oil change", and a new tasks is added. But now I see that the new Google Assistant doesn't allow you to have variables, basically. That's going away soon.<br/><br/>I've made a LOT of use of this option for adding tasks. Even when I'm lying in bed or driving, I can just holler to my Google Home and remember a task without even grabbing my phone.<br/><br/>I know I can eliminate IFTTT and instead say something like "OK, Google- talk to Remember the Milk" or "OK, Google, ask Remember the Milk to add a task". Do any of you have a better solution?</p>(closed account)2022-08-05T13:58:01Z2022-08-05T13:58:01Z2022-08-05T13:58:01Ztag:rememberthemilk.com,1995:forum-tips-topic-28311-reply95160Reply to Postponing vs changing due date<p><b>(closed account)</b> says:</p><p>I don't use postponing myself, but I can see that one benefit would be that you can setup a Smart List to show you the tasks that have been postponed a certain number of times.<br/>Also, I guess, it's just one click to push a task off to the next day; it would take more clicks to change the date.<br/><br/>Personally, I just change the date if I want to do that. Or, I'll just let it sit where it is so it's showing as overdue. That alerts me to something that I need to take care of.<br/><br/>I'm not sure that helps much. Perhaps those who use the Postpone feature can reply with how they use it.</p>ksingernc2022-08-05T03:15:51Z2022-08-05T03:15:51Z2022-08-05T03:15:51Ztag:rememberthemilk.com,1995:forum-tips-topic-28311-reply95157Postponing vs changing due date<p><b>ksingernc</b> says:</p><p>Why would I want to postpone a task rather than changing the due date? What is the benefit of postponing?</p>evanhahn2022-07-31T19:04:42Z2022-07-31T19:04:42Z2022-07-31T19:04:42Ztag:rememberthemilk.com,1995:forum-tips-topic-28222-reply95130Reply to Uses for MilkScript<p><b>evanhahn (Pro)</b> says:</p><p>RTM has no good way to find tasks with invalid start dates; that is, a task where the start date is after the due date. For example, a task due tomorrow with a start date of next week. The app puts a warning icon in the UI when you do this, but does nothing else to prevent it.<br/><br/>I wrote a MilkScript that finds all incomplete tasks with invalid start dates, and if there are any, creates a task to clean them up. For example, it might create a task called “Fix 5 tasks with invalid start dates”, due today.<br/><br/>Code here: https://evanhahn.com/remember-the-milk-script-to-find-tasks-with-invalid-start-times/</p>kailashgajara2022-07-21T14:39:26Z2022-07-21T14:39:26Z2022-07-21T14:39:26Ztag:rememberthemilk.com,1995:forum-tips-topic-28296-reply95107Get task reminder even if you are on FREE plan<p><b>kailashgajara</b> says:</p><p>I have been using RTM since 2017. It's simple, easy to use & quick interface is what I really liked. Within months, I found out that I have 1000s of tasks added. From work related items, to sales follow ups, to home items, to books to read or movies to watch items. I was super dependent on it. And still I am. Currently I have 1200 tasks open and 4000 tasks completed. So you can imagine, I'm a pro user. But haven't upgraded the app and pro user that way :)<br/><br/>I also use Google calendar heavily. As a free user, you don't get a reminder on Remember the Milk Mobile App. So what do we do? There is a way you can subscribe to your iCalendar Feed so that google calendar shows tasks added in your Remember the milk. Here are the steps:<br/><br/>1. Go to settings -> General and make Private address to ON.<br/><br/>2. Now go to "All Tasks" or whichever list you want to sync with google calendar. You will see calendar icon on top right side.<br/><br/>3. Click calendar icon and copy event address.<br/><br/>4. Go to google calendar, settings, add new calendar. <br/><br/>5. Click add by URL and paste the link you copied from RTM. <br/><br/>6. This will add new calendar of tasks from RTM in your google calendar. Google calendar will send you reminders :) for that day.<br/><br/>7. You can turn off the calendar whenever you want.<br/><br/>Thanks</p>jonathan.pilborough2022-07-19T13:06:48Z2022-07-19T13:06:48Z2022-07-19T13:06:48Ztag:rememberthemilk.com,1995:forum-tips-topic-28222-reply95100Reply to Uses for MilkScript<p><b>jonathan.pilborough (Pro)</b> says:</p><p>A cool thing about it is that you aren't limited to working with internal RTM data, you can call out to external services provided they don't require a big javascript library to access.<br/><br/>I set up a rudimentary integration with the time tracking Toggl. When I tag a task with 'toggl', this is picked up by IFTTT, which then triggers a MilkScript script which calls the Toggl API to start a new time entry with the task name and tags(hopefully this round trip will not always be needed).</p>lemayp2022-06-22T13:14:26Z2022-06-22T13:14:26Z2022-06-22T13:14:26Ztag:rememberthemilk.com,1995:forum-tips-topic-28256-reply95025Reply to Coming back to RTM after unsuccessful attempts with other apps<p><b>lemayp (Pro)</b> says:</p><p>Thanks for posting. I haven't looked back since I started using RTM and looking at your workflow I don't know what other tools could be as flexible as RTM to accomplish what you want.<br/><br/>It looks like the forum is missing the "Like" option for posts such as yours.<br/></p>(closed account)2022-06-22T13:07:46Z2022-06-22T13:07:46Z2022-06-22T13:07:46Ztag:rememberthemilk.com,1995:forum-tips-topic-28256-reply95024Reply to Coming back to RTM after unsuccessful attempts with other apps<p><b>(closed account)</b> says:</p><p>There's a lot of really good tips here, andreyas.<br/>Thanks for posting!</p>andreyas2022-06-21T18:32:28Z2022-06-21T18:32:28Z2022-06-21T18:32:28Ztag:rememberthemilk.com,1995:forum-tips-topic-28256-reply95021Coming back to RTM after unsuccessful attempts with other apps<p><b>andreyas (Pro)</b> says:</p><p>Hi, there! I see forum is too quiet, so I’ll revive it a little. Sorry for my english and too much text 🙂<br/><br/>I used RTM for couple years, but when my subscription expired, decided to give a chance to few other apps. And after few months of futile attempts (and all other attempts in previous years with dozen other apps), I realized that, despite lack of some features in RTM, none of that apps can compete with RTM in ease of use and speed, when you have a lot of tasks/ideas and don’t want to waste a lot of time for planning and reordering tasks. <br/><br/>I like to use RTM like a digital notepad (as it looks like, not accidently), where I can write smth fast, and edit all of this after, VERY fast and comfortable, especially with mass editing, and decide what to do in real time, using couple smart lists.<br/><br/>So, I decided to come back to RTM and want to share how I use it after a myriad of experiments with apps and planning systems. I found, that the most FREE approach is the best for me, so I can focus on doing, rather than overplanning and provoke excessive thoroughness and perfectionism. <br/><br/>1. Inbox and Work_Inbox: (from GTD, but without any obligations to sort it every week). Most of ideas come to my mind goes there. I have a repeated task to sort it, but, honestly I do it only with urgent items, that I mark as due tomorrow when creating, and “Work_Inbox” items. I hope someday I‘ll get to other items, but probably it is a pipe dream, because I don’t have solution at the moment, how to sort all of thousands old items, so they just keep accumulating like a journal of my old ideas, and only RTM has no problem with that :) (limits or big lags in other apps) <br/><br/>2. Lists: I have a lot of lists for every project, groups of some theme related tasks and so on. It’s one of the problem with RTM, that we have no nested lists, or just one level of folders and I see too much lists. Partial solution is to divide it in groups by some empty lists called as smth like “——————” and call like “Work_Theme1”, “Work_Theme2” and so on<br/><br/>3. Due dates: I put Today due date for every actual task, that I want or need to do in the nearest days/weeks, so I don’t use Today list as a list of tasks that I MUST do today, but as a list of tasks, that I MAY do today. It is usual for me to have 100-150 or more tasks there. It can look too much, but for me it is way more comfortable, than to force myself to give up tasks, that can’t “fit” in my day and to suffer that I need to postpone it every day. I prefer to have a little hope, that I can do some of them today if I have time, and start to do most important tasks faster and not so thoroughly, where it is acceptable. At the end of the day, I just postpone everything to tomorrow. It is so easy in RTM<br/><br/>4. Priorities: <br/> 1. I use p1 for tasks that I really need to do today (and morning tasks to see them at the top) or feel I don’t want to postpone it for ever one more day, and it could be about 10-20 tasks, but I can do only 3, 5 or 10. I just try to start from most important and urgent of it and that’s ok if I don’t do all of them.<br/> 2. p2 is for more or less urgent tasks, that I want to do in in the coming days or to switch to a different type of tasks spontaneously today<br/> 3. p3 all other tasks<br/> 4. p4 for routines with time, like reminders to take a pill<br/><br/>5. Tags: I use tags for contexts to filter tasks in smartlists:<br/> 1. City (tasks in the city)<br/> 2. Phone (what can I do with my phone or which I want to see when I with my phone)<br/> 3. Home (to filter out tasks, that I can’t do with phone outside)<br/> 4. 3 tags Read, Video, Audio for saved content<br/> 5. Cal (to see fixed time events in future)<br/><br/>6. Smartlists:<br/> 1. WorkToday (all of the tasks from lists, which name contains “Work” and due is before tomorrow)<br/> 2. Top (p1 and due is before tomorrow, if I want to focus on MIT tasks and to reorder them manually)<br/> 3. City (tag City and due is before tomorrow)<br/> 4. Walk (tag Video or Audio and due is before tomorrow)<br/> 5. Phone (tag Phone or Read or Video or Audio and due is before tomorrow)<br/> 6. Phone-City (the same, minus Home tasks)<br/><br/>7. Sorting & Grouping: <br/> 1. Today and other filters: I like to group tasks by priority (so p1 is in focus, and I can switch to the bottom with routines easily). And one of the best features in RTM, that I can sort tasks by amount of times I postponed them, so when I have a lot of reccuring tasks, I can easily rotate them. This is lifeline for those who can't do the same thing every day. If I complete reccuring tasks, postpone counter resets to zero and that task go to the bottom of priority group for the next day) (so I use due-postponed-created order for sorting and priorities for grouping)<br/> 2. Inbox: last edited go to the top, so I can find last created and edited items very easily<br/><br/>Hope that help someone who start to use RTM, especially for irrationals and scanners 🙂</p>davidletts2022-05-24T06:40:50Z2022-05-24T06:40:50Z2022-05-24T06:40:50Ztag:rememberthemilk.com,1995:forum-tips-topic-28222-reply94964Reply to Uses for MilkScript<p><b>davidletts</b> says:</p><p>Thanks, I can see how it might be useful in cases like that</p>raymond.bergmark2022-05-20T09:39:06Z2022-05-20T09:39:06Z2022-05-20T09:39:06Ztag:rememberthemilk.com,1995:forum-tips-topic-28222-reply94960Reply to Uses for MilkScript<p><b>raymond.bergmark (Pro)</b> says:</p><p>I tried it for the old problem shopping lists, should work fine for that.<br/>Below is just an example, results in subtasks within subtasks.<br/><br/># Shopping list (template)<br/>* Shopping list<br/>** Dairy<br/>*** Butter<br/>*** Cheese<br/>*** Milk<br/>** Frozen<br/>*** Ice cream<br/>*** Spinach<br/>** Fruits<br/>*** Apples<br/>*** Oranges<br/>** Vegetables<br/>*** Salad<br/>*** Tomatoes</p>davidletts2022-05-20T08:06:46Z2022-05-20T08:06:46Z2022-05-20T08:06:46Ztag:rememberthemilk.com,1995:forum-tips-topic-28222-reply94959Uses for MilkScript<p><b>davidletts</b> says:</p><p>Hi, I was wondering if anyone had created anything useful using the new MilkScript functionality, or had ideas of what it could be used for beyond the 3 examples provided. It seems like it has the potential to be powerful and useful, although I can't think of any practical uses for it at the moment!</p>(closed account)2022-05-09T13:59:58Z2022-05-09T13:59:58Z2022-05-09T13:59:58Ztag:rememberthemilk.com,1995:forum-tips-topic-28195-reply94899Reply to Is there a way for me to use my own photo as a 'theme'? <p><b>(closed account)</b> says:</p><p>Just looking at the interface, it doesn't appear that's an option.<br/>Good idea, though. You should post that in the Ideas forum.<br/>https://www.rememberthemilk.com/forums/ideas/</p>countdiso2022-05-09T13:35:07Z2022-05-09T13:35:07Z2022-05-09T13:35:07Ztag:rememberthemilk.com,1995:forum-tips-topic-28195-reply94898Reply to Is there a way for me to use my own photo as a 'theme'? <p><b>countdiso (Pro)</b> says:</p><p>I don't think there is.<br/><br/></p>debby.hallett2022-05-08T15:58:50Z2022-05-08T15:58:50Z2022-05-08T15:58:50Ztag:rememberthemilk.com,1995:forum-tips-topic-28195-reply94895Is there a way for me to use my own photo as a 'theme'? <p><b>debby.hallett (Pro)</b> says:</p><p>I asked the question in the subject line. Lol. </p>dwgabbard2022-04-22T20:41:27Z2022-04-22T20:41:27Z2022-04-22T20:41:27Ztag:rememberthemilk.com,1995:forum-tips-topic-27168-reply94848Reply to How Priorities and Dates Work Together<p><b>dwgabbard (Pro)</b> says:</p><p>Deadlines are my primary sort, and priorities come into play only to distinguish between tasks due on the same day.</p>mirthless292022-04-22T20:22:45Z2022-04-22T20:22:45Z2022-04-22T20:22:45Ztag:rememberthemilk.com,1995:forum-tips-topic-27168-reply94847Reply to How Priorities and Dates Work Together<p><b>mirthless29</b> says:</p><p>P1 is for my “Next Action” tasks<br/>P2 is for my “Not this week” tasks. I shall think about them in my next Weekly revision.<br/>P3 is for my Waiting or Delegated tasks.<br/><br/></p>lemayp2022-04-10T02:08:55Z2022-04-10T02:08:55Z2022-04-10T02:08:55Ztag:rememberthemilk.com,1995:forum-tips-topic-14434-reply94808Reply to Using Google Voice Search for Android to do quick and easy RTM voice recognition<p><b>lemayp (Pro)</b> says:</p><p>@hlslaughter I do it this way: https://www.rememberthemilk.com/forums/tips/25630/<br/></p>hlslaughter2022-04-08T13:20:41Z2022-04-08T13:20:41Z2022-04-08T13:20:41Ztag:rememberthemilk.com,1995:forum-tips-topic-14434-reply94805Reply to Using Google Voice Search for Android to do quick and easy RTM voice recognition<p><b>hlslaughter (Pro)</b> says:</p><p>I'm still looking for a voice option. I tend to remember things when I'm driving and can't pick up my phone. It would be nice to just be able to say 'ok google, add rtm, pickup milk'. </p>jassyk2022-04-06T03:40:18Z2022-04-06T03:40:18Z2022-04-06T03:40:18Ztag:rememberthemilk.com,1995:forum-tips-topic-28111-reply94796Reply to Funeral List<p><b>jassyk</b> says:</p><p>Thank you so much! I so appreciate that! It is super hard we are dealing day by day. I appreciate the comment<br/><br/>This app has saved me from so much stress and I keep finding new ways to use it!<br/><br/>I just used it to organize a collection that I have to get rid of and with my crafts, it keeps my notes organized on what I have at home and what I need. <br/></p>(closed account)2022-03-16T12:32:49Z2022-03-16T12:32:49Z2022-03-16T12:32:49Ztag:rememberthemilk.com,1995:forum-tips-topic-28111-reply94746Reply to Funeral List<p><b>(closed account)</b> says:</p><p>jassyk - I'm sorry to hear about your father. I know there's a lot of responsibility for those left behind in events like yours, and I know it's not easy. I'm glad to hear, however, that RTM has helped. It's helped me many times over, and, like you expressed, life would be immensely more difficult without it.<br/><br/>Thanks for sharing how it's helped you. You've given really good ideas and a couple case studies on how to use it.<br/><br/>Again, my condolences.</p>jassyk2022-03-15T23:02:47Z2022-03-15T23:02:47Z2022-03-15T23:02:47Ztag:rememberthemilk.com,1995:forum-tips-topic-28111-reply94745Funeral List<p><b>jassyk</b> says:</p><p>My father just passed away and with all of the legal and stuff we had to do, I really needed to streamline my to do list.<br/>I kept loosing paper lists and my notebooks and I found RTM- How could I have ever lived with out this?! It is my favorite thing ever and I am a user of less than a month!<br/><br/>I have created lists for the to-do for the funerals, lunceons and then I was really excited was I was able to add notes within those lists.<br/><br/>Then it came to create lists for the Lawyer and what they needed, for the estate, the after funeral stuff for thank you notes. The sepearation of the phone, emails, computer, personal really came in handy and being able to prioritize what needed now and what could wait. Then I was able to make a list of death certificates, who needed the originals to who needed copies. It really streamlined things as RTM really took off stress. <br/>I also created a smart list for my hobbies as I work with local farms by processing their fleeces. <br/>So not only am I able to use RTM for my funeral needs for what I need to do with my father, I have created my own smart lists for my hobbies as well and my daily life.<br/><br/>I CAN NEVER EVER live without RTM... My favorite app to use on a daily basis. Setting the prioroties, dates and esp the notes within the lists are super important and I have not lost a list yet! It is nice to have everything in one spot instead of having 10 different note books of different stuff! <br/>THANK YOU THANK YOU FOR MAKING MY LIFE SO MUCH MORE ORGANIZED AND NOT LOST OF WHERE I NEED TO BE!</p>(closed account)2022-03-14T17:24:35Z2022-03-14T17:24:35Z2022-03-14T17:24:35Ztag:rememberthemilk.com,1995:forum-tips-topic-28108-reply94739Reply to renewals<p><b>(closed account)</b> says:</p><p>Good idea, alan.porter! Thanks for sharing.</p>alan.porter2022-03-13T18:44:26Z2022-03-13T18:44:26Z2022-03-13T18:44:26Ztag:rememberthemilk.com,1995:forum-tips-topic-28108-reply94738renewals<p><b>alan.porter (Pro)</b> says:</p><p>I created a list called "renewal" where I record the dates when I need to renew things: my driver's license, passport, annual subscriptions to newspapers, and even my RTM subscription.<br/><br/>Since these things happen yearly or less often, it's pretty easy to forget about them. But RTM will remind me when they're coming up.<br/><br/>It looks a little funny to see a list where the items have due dates 2 or 3 years from now. But it's comforting to have all of those dates in one place, so I know I won't forget and let one lapse.</p>traindriverrev2022-03-04T16:05:55Z2022-03-04T16:05:55Z2022-03-04T16:05:55Ztag:rememberthemilk.com,1995:forum-tips-topic-23306-reply94678Reply to Share how you're using the iOS Shortcuts app with Remember The Milk<p><b>traindriverrev (Pro)</b> says:</p><p>Now that SHORTCUTS is available for the Mac, is there a way to launch shortcuts via the URL? <br/><br/>I have shortcuts url schemes that run tasks in RTM on iOS devices, but clicking the link within RTM on the mac app only causes problems.</p>theancient2022-02-23T22:11:21Z2022-02-23T22:11:21Z2022-02-23T22:11:21Ztag:rememberthemilk.com,1995:forum-tips-topic-23136-reply94632Reply to errands<p><b>theancient (Pro)</b> says:</p><p>Oh, this tip is so simple! Thanks Stevenov!</p>(closed account)2022-01-24T15:55:46Z2022-01-24T15:55:46Z2022-01-24T15:55:46Ztag:rememberthemilk.com,1995:forum-tips-topic-25120-reply94430Reply to Adding a note within a Task at the same time as it’s created<p><b>(closed account)</b> says:</p><p>antoinebugleboy - I don't know of a keyboard shortcut to open the task you just created, but you can click the link in the confirmation that shows up for a few seconds at the top of the screen (on the web version, anyway).</p>antoinebugleboy2022-01-24T02:06:04Z2022-01-24T02:06:04Z2022-01-24T02:06:04Ztag:rememberthemilk.com,1995:forum-tips-topic-25120-reply94428Reply to Adding a note within a Task at the same time as it’s created<p><b>antoinebugleboy (Pro)</b> says:</p><p>Is there a keyboard shortcut to open the task you just created? If not, I wish there were.</p>(closed account)2022-01-11T14:48:13Z2022-01-11T14:48:13Z2022-01-11T14:48:13Ztag:rememberthemilk.com,1995:forum-tips-topic-25010-reply94348Reply to RTM to help with Executive Function & Autism/Asperger <p><b>(closed account)</b> says:</p><p>Excellent! I have similar routines in my RTM and, I agree, they definitely help.<br/>Excellent post.<br/>Thanks!</p>dgmckenna2022-01-10T02:36:41Z2022-01-10T02:36:41Z2022-01-10T02:36:41Ztag:rememberthemilk.com,1995:forum-tips-topic-25010-reply94308Reply to RTM to help with Executive Function & Autism/Asperger <p><b>dgmckenna (Pro)</b> says:</p><p>Good for you! This sounds amazing and I hope this is really helping manage things for you.</p>(closed account)2021-12-28T13:17:38Z2021-12-28T13:17:38Z2021-12-28T13:17:38Ztag:rememberthemilk.com,1995:forum-tips-topic-10388-reply94187Reply to Snooze button syndrome<p><b>(closed account)</b> says:</p><p>We now have Start Dates that can do this for us without having to set the Due Date to a date earlier than it's actually due. Huge feature that I use on most of my tasks, but especially on those tasks with a hard deadline.</p>debuck32021-12-28T00:27:52Z2021-12-28T00:27:52Z2021-12-28T00:27:52Ztag:rememberthemilk.com,1995:forum-tips-topic-10388-reply94184Reply to Snooze button syndrome<p><b>debuck3 (Pro)</b> says:</p><p>This is brilliant!</p>dougbrown772021-12-27T19:47:01Z2021-12-27T19:47:01Z2021-12-27T19:47:01Ztag:rememberthemilk.com,1995:forum-tips-topic-25120-reply94182Reply to Adding a note within a Task at the same time as it’s created<p><b>dougbrown77 (Pro)</b> says:</p><p>you can take it a step further and add a note if you like...just type the // and then whatever note you want</p>wohler2021-12-26T00:48:37Z2021-12-26T00:48:37Z2021-12-26T00:48:37Ztag:rememberthemilk.com,1995:forum-tips-topic-5183-reply94171Reply to Shopping lists, again<p><b>wohler (Pro)</b> says:</p><p>Duplicating items from a master list to another list seems like a lot of work.<br/><br/>I have a single Shopping list with a bazillion completed items. I prepare my shopping list in two steps. <br/><br/>1. I first view all of the completed items. The items you buy every week will be at the top. You can unselect those quickly. <br/><br/>2. For the items that might be more buried, I'd like to be able to use the browser search function to find items in that same view, but that doesn't work (I posted a feature request for that long ago). Until that is implemented, use the search function, switch to the completed view, and uncomplete the desired items. (I posted another feature request a while ago to make `c' a toggle so you can do this from the keyboard.)<br/><br/>Then I go shopping and complete the items, which will be saved for another day.<br/><br/></p>dougbrown772021-12-23T20:38:10Z2021-12-23T20:38:10Z2021-12-23T20:38:10Ztag:rememberthemilk.com,1995:forum-tips-topic-27782-reply94161Using Hyperlinks to navigate from Word to specific areas of RTM<p><b>dougbrown77 (Pro)</b> says:</p><p>I maintain a Word Document that I need to print and share from time to time. Very often that document includes people or events that I need to set up actions or follow up on. <br/><br/>I type the person or event in my Word document. I then create a task in RTM and then copy the URL that is in the URL bar. I return to Word and select the appropriate text and "right" click and enter the URL in the input field that appears. Thereafter, if I need to set up a subtask regarding that item I just need to click the word/phrase. I feel certain that other programs such as Excel would work just as well.</p>lemayp2021-12-06T04:51:58Z2021-12-06T04:51:58Z2021-12-06T04:51:58Ztag:rememberthemilk.com,1995:forum-tips-topic-27709-reply94078Reply to Creating a task from a Fitbit<p><b>lemayp (Pro)</b> says:</p><p>I do it with the complicity of IFTTT:https://www.rememberthemilk.com/forums/tips/25630/ </p>tenaran2021-12-04T14:08:35Z2021-12-04T14:08:35Z2021-12-04T14:08:35Ztag:rememberthemilk.com,1995:forum-tips-topic-27709-reply94067Creating a task from a Fitbit<p><b>tenaran (Pro)</b> says:</p><p>I've got a Fitbit watch, it would be perfect too press an app button and capture a new task using the microphone and voice recognition. Any ideas how to achieve this?</p>ryanway2021-11-03T17:30:41Z2021-11-03T17:30:41Z2021-11-03T17:30:41Ztag:rememberthemilk.com,1995:forum-tips-topic-15885-reply93937Reply to Reduce APP Clutter on your iPhone<p><b>ryanway</b> says:</p><p>That is true!</p>(closed account)2021-09-27T13:10:00Z2021-09-27T13:10:00Z2021-09-27T13:10:00Ztag:rememberthemilk.com,1995:forum-tips-topic-27191-reply93429Reply to Smart List with date but no given time<p><b>(closed account)</b> says:</p><p>I'm not sure there's a way to do that. I know that is you do a search for <b>dueBefore:now</b> it'll show you tasks due before the current time, but that's not really what you're looking for.<br/><br/>You might enter a Suggestion in the Ideas forum if you can't find a good way to do what you're looking for.<br/>https://www.rememberthemilk.com/forums/ideas/</p>(closed account)2021-09-27T13:05:56Z2021-09-27T13:05:56Z2021-09-27T13:05:56Ztag:rememberthemilk.com,1995:forum-tips-topic-26048-reply93428Reply to Tasks due in a 5-day window centered at today<p><b>(closed account)</b> says:</p><p>You can go here:<br/>https://www.rememberthemilk.com/forums/ideas/<br/><br/>Scroll down a bit and use the link on the left side "Submit a Suggestion".</p>roman.jilge2021-09-26T12:45:22Z2021-09-26T12:45:22Z2021-09-26T12:45:22Ztag:rememberthemilk.com,1995:forum-tips-topic-27191-reply93425Reply to Smart List with date but no given time<p><b>roman.jilge (Pro)</b> says:</p><p>I have to explain...<br/><br/>I have <br/>- tasks with due date <br/>and <br/>- tasks with due date and due time.<br/><br/>I am looking for a Smart List contains all entries with the due date (not the entries with date and time).<br/><br/>Thank you!<br/>Best regards<br/>Roman</p>roman.jilge2021-09-26T04:38:55Z2021-09-26T04:38:55Z2021-09-26T04:38:55Ztag:rememberthemilk.com,1995:forum-tips-topic-27191-reply93424Smart List with date but no given time<p><b>roman.jilge (Pro)</b> says:</p><p>Hi<br/>How to create a Smart List shows all entries with a date but has no given time (time field is empty)?<br/>Thank you!<br/>Best regards, Roman</p>cfgauss2021-09-25T19:52:30Z2021-09-25T19:52:30Z2021-09-25T19:52:30Ztag:rememberthemilk.com,1995:forum-tips-topic-26048-reply93423Reply to Tasks due in a 5-day window centered at today<p><b>cfgauss (Pro)</b> says:</p><p>Where do we suggest feature requests?</p>(closed account)2021-09-23T14:18:26Z2021-09-23T14:18:26Z2021-09-23T14:18:26Ztag:rememberthemilk.com,1995:forum-tips-topic-23819-reply93418Reply to My GTD Setup Using RTM<p><b>(closed account)</b> says:</p><p>The Agenda list is not within my setup. I created smart lists in which I look for the name of the person in both subject or notes. <br/></p>(closed account)2021-09-22T11:56:04Z2021-09-22T11:56:04Z2021-09-22T11:56:04Ztag:rememberthemilk.com,1995:forum-tips-topic-25120-reply93417Reply to Adding a note within a Task at the same time as it’s created<p><b>(closed account)</b> says:</p><p>Neat tip indeed!</p>(closed account)2021-09-22T11:54:21Z2021-09-22T11:54:21Z2021-09-22T11:54:21Ztag:rememberthemilk.com,1995:forum-tips-topic-27168-reply93416Reply to How Priorities and Dates Work Together<p><b>(closed account)</b> says:</p><p>I use it differently.<br/>P1 is what needs to be done today.<br/>P2 is what I plan to do in the morning<br/>P3 is what I plan to do in the afternoon<br/></p>mxq2021-09-14T13:21:24Z2021-09-14T13:21:24Z2021-09-14T13:21:24Ztag:rememberthemilk.com,1995:forum-tips-topic-18638-reply93349Reply to starting date and due date<p><b>mxq (Pro)</b> says:</p><p>I found this old post posted when RTM had no start feature. Now (after my post, and more than 5 years) RTM has powerful start feature. But you can not see the start day/time in a list. </p>mxq2021-09-14T13:19:18Z2021-09-14T13:19:18Z2021-09-14T13:19:18Ztag:rememberthemilk.com,1995:forum-tips-topic-18638-reply93348Reply to starting date and due date<p><b>mxq (Pro)</b> says:</p><p>I found this old post when RTM had no start feature. Now (after my post, and more than 5 years) RTM has powerful start feature. But you can not see the start day/time<br/>in a list. <br/></p>(closed account)2021-09-02T12:52:38Z2021-09-02T12:52:38Z2021-09-02T12:52:38Ztag:rememberthemilk.com,1995:forum-tips-topic-27168-reply93312How Priorities and Dates Work Together<p><b>(closed account)</b> says:</p><p>I am interested in learning how other people use Priorities and Dates in their own RTM systems. Please share how you use them, and what other elements may be integrated.<br/><br/>Here's what I do:<br/><br/>Priorities 1 & 2 are both MUST COMPLETE items.<br/>Priority 1 indicates that the Due Date is a hard deadline and cannot be changed unless the deadline changes.<br/>Priority 2 indicates that the Due Date is not a hard deadline and can be adjusted as needed.<br/><br/>Here are the Priority and Date rules I've setup for myself for my RTM system:<br/><br/>Priority and Due Date<br/>• P1 – MUST complete, has a set deadline (mandatory start/due dates; due date = deadline)<br/>• P2 – MUST complete, has no set deadline (mandatory start/due dates; set/change due date as required)<br/>• P3 – WANT to complete (optional start/due dates)<br/>• P4 – MAY complete someday (optional start/due dates, but usually none)<br/><br/>As I'm always looking for ways to improve my system, I'd love to hear how others use Priorities and Dates.</p>olaf13032021-08-30T13:39:23Z2021-08-30T13:39:23Z2021-08-30T13:39:23Ztag:rememberthemilk.com,1995:forum-tips-topic-22760-reply93302Reply to Enhance your creative writing<p><b>olaf1303</b> says:</p><p>Hey John, <br/>I am so much more than grateful can express. Usually and more often than not I find fractions and splinters within tipps and tricks, sometimes ideas as small as a single tag or search operator definition I integrate into my system of smart lists and ways of tagging, organizing and reviewing tasks. These fractures I make tasks themselves, and tag as "Tag:rtm and tag:bestpractice". <br/><br/>With your article its completely different: I copied and tasked every single part of it into my rtm paragraph by paragraph, bulkpriorized each task - former paragraph of yours - red(priority:1), bulktagged them:"tag:johnfoland22760 and tag:bestpractice and tag:rtm and tag:customize and tag:ultra and tag:na" . Ultra representing my tag for highest value, na the usual next action tag within GTD systems.<br/>And just to keep the order of tasks cohesive with your article, copied the phrase:"johnfoland: Enhance your creative writing"+ task/ParagraphNo 001to 013 at the beginning of each task. Maybe you didn't even notice the number of paragraphs was 13 yourself, I took it as a beautiful and highly motivating omen. So every one of your paragraphs got the number of his place within a list of my tasks just defined as: "tag:johnfoland22370" and ordered by default(taskname).<br/><br/>Result: I am deeply applying your ideas and concepts into my language learning project (native:German learning:Spanish, next:Italian) So far I cobbled together a really beautiful toolbox using rememberthemilk not only as cockpit to control and organize my learning, but also (your concept) als content platform to organize small parts of the new language, fractures and expressions to be learned and assimilated into my active use of language. Just by tasking them, tagging them, using insert smartlists and learn-from smartlists, putting phrases, proverbs, vocabulary and short Grammatical explanations into context by tagging and smartlisting them.<br/><br/>Soon to be "tipped and tricked" by myself as a deviation of your concept and special customize description for projects of new language assimilation based on your article here.<br/><br/>So I owe you, deeply, thanks again, hope you get noticed by tumblr.<br/><br/></p>maaalk2021-08-21T03:16:14Z2021-08-21T03:16:14Z2021-08-21T03:16:14Ztag:rememberthemilk.com,1995:forum-tips-topic-17516-reply93237Reply to Using Google Keep to Email tasks into RTM<p><b>maaalk</b> says:</p><p>This is really amazing!<br/><br/>Just to be clear, sharing from the Keep app to the RTM app on your phone creates a task with all of the information from the Keep note. Good for one off tasks.<br/>Sharing via email allows you to create a list with tasks. 💪</p>dcullen2021-08-11T16:07:47Z2021-08-11T16:07:47Z2021-08-11T16:07:47Ztag:rememberthemilk.com,1995:forum-tips-topic-22798-reply93163Reply to Linking an RTM Task to another RTM task<p><b>dcullen (Pro)</b> says:</p><p>Connected to this for GTD folks, you can add the URLs of relevant emails (for instance, Gmail) to RTM tasks, such as @waiting. Super helpful for taking the next best step.</p>ventil2021-08-11T13:44:16Z2021-08-11T13:44:16Z2021-08-11T13:44:16Ztag:rememberthemilk.com,1995:forum-tips-topic-22798-reply93159Reply to Linking an RTM Task to another RTM task<p><b>ventil (Pro)</b> says:</p><p>Really nice feature and I also find those URLs from the web, anyway it will be nice from Bob (RTM team) to implement the opening of those links inside of the Desktop client (which is anyway just WebKit renderer). But it's tricky this "external" URLs which are triggering the opening of the another application (default web browser), pushing you to login again to display the task which is already available in the desktop app :-(<br/><br/>It will be nice to have those link automatically "translated" into HTML renderer which is built-in the desktop app.</p>lisa.losch2021-08-04T01:21:21Z2021-08-04T01:21:21Z2021-08-04T01:21:21Ztag:rememberthemilk.com,1995:forum-tips-topic-21878-reply93103Reply to How I use "Okay, Google - Note To Self" handsfree to add RTM task when driving, using Android Auto, Gmail filters, and ifttt.com<p><b>lisa.losch (Pro)</b> says:</p><p>I used to be able to use voice commands in my car to ask Google to open Remember the Milk but now I get a message that it is not supported on my device. Any ideas why or how to fix?</p>(closed account)2021-07-02T12:35:12Z2021-07-02T12:35:12Z2021-07-02T12:35:12Ztag:rememberthemilk.com,1995:forum-tips-topic-25120-reply92493Reply to Adding a note within a Task at the same time as it’s created<p><b>(closed account)</b> says:</p><p>Yes! That is very handy to use.<br/>Here are lots more such shortcuts:<br/>https://www.rememberthemilk.com/help/answer/basics-smartadd-howdoiuse<br/><br/>I hope people find them useful.</p>ankylosaurus2021-07-02T01:49:44Z2021-07-02T01:49:44Z2021-07-02T01:49:44Ztag:rememberthemilk.com,1995:forum-tips-topic-25120-reply92483Reply to Adding a note within a Task at the same time as it’s created<p><b>ankylosaurus (Pro)</b> says:</p><p>big thumbs up!</p>jimsutton52021-06-18T17:40:45Z2021-06-18T17:40:45Z2021-06-18T17:40:45Ztag:rememberthemilk.com,1995:forum-tips-topic-25255-reply92277Reply to Nirvana-like method in RTM<p><b>jimsutton5 (Pro)</b> says:</p><p>Pretty Neat. </p>(closed account)2021-06-17T12:47:45Z2021-06-17T12:47:45Z2021-06-17T12:47:45Ztag:rememberthemilk.com,1995:forum-tips-topic-26518-reply92250Reply to List tasks that are repeated only after completion<p><b>(closed account)</b> says:</p><p>Will this work? isRepeating:true AND status:completed</p>k_ili2021-06-16T22:21:02Z2021-06-16T22:21:02Z2021-06-16T22:21:02Ztag:rememberthemilk.com,1995:forum-tips-topic-26518-reply92239List tasks that are repeated only after completion<p><b>k_ili</b> says:</p><p>Hi guys, <br/><br/>How to create a list that only contains tasks that are repeatable, but only after they are completed?<br/><br/>I think that there is not a functionality atm that supports it.<br/><br/>Thanks in advance!</p>dave.liao2021-05-12T14:41:00Z2021-05-12T14:41:00Z2021-05-12T14:41:00Ztag:rememberthemilk.com,1995:forum-tips-topic-25149-reply91791Reply to keep the view chill<p><b>dave.liao</b> says:</p><p>Same! I keep a few "Favorites" like urgent projects, and a "Today Only" list (to hide overdue items).<br/><br/>"chill" is a great way to describe a minimal RTM sidebar. 😂</p>(closed account)2021-04-26T12:53:17Z2021-04-26T12:53:17Z2021-04-26T12:53:17Ztag:rememberthemilk.com,1995:forum-tips-topic-26048-reply91548Reply to Tasks due in a 5-day window centered at today<p><b>(closed account)</b> says:</p><p>The dueWithin:"3 days" would give you everything that's due today, tomorrow, and the day after tomorrow (t, t+1, t+2), but it would not include overdue items.<br/><br/>The dueBefore:"3 days" would give you everything that's due today, tomorrow, and the day after tomorrow (t, t+1, t+2), as well as all overdue tasks.<br/><br/>Like lemayp said, I don't think there's a way to limit the overdue tasks to just 2 days overdue without hardcoding the date. Based on today's date of Apr 26:<br/>dueAfter:"04/23/21" NOT dueAfter:"3 days"<br/> - or -<br/>dueBefore:"3 days" NOT dueBefore:"04/23/21"<br/><br/>Using a due time might throw an additional wrinkle in this, so you may need to play around with the # days and the dates if you go this route. Of course, this option would be a lot of work if you want something that you'll use regularly; you'd have to update it manually every day.</p>lemayp2021-04-24T14:32:14Z2021-04-24T14:32:14Z2021-04-24T14:32:14Ztag:rememberthemilk.com,1995:forum-tips-topic-26048-reply91527Reply to Tasks due in a 5-day window centered at today<p><b>lemayp (Pro)</b> says:</p><p>The dueWithin:"2 days" will warn you about everything due in 2 days or before. I have some smartlist using such an approach to forecast my 7days ahead.<br/><br/>I tried but could not find a way to reduce the list to "exclude" anything that past due more than 2 days ago. I tried to play around the "dueAfter:today" with something like "dueAfter:today-2d" but RTM didn't accept it.</p>cfgauss2021-04-23T18:29:28Z2021-04-23T18:29:28Z2021-04-23T18:29:28Ztag:rememberthemilk.com,1995:forum-tips-topic-26048-reply91518Tasks due in a 5-day window centered at today<p><b>cfgauss (Pro)</b> says:</p><p>How can I create a Smart List of all tasks due two days before and two days after today? E.g. if t is today, these are tasks due on days t-2, t-1, t, t+1, t+2.</p>lemayp2021-03-27T17:53:46Z2021-03-27T17:53:46Z2021-03-27T17:53:46Ztag:rememberthemilk.com,1995:forum-tips-topic-25630-reply91036Quick way to add a new task using the integration with Google Assistant and IFTTT that work also with my Fitibit Sense<p><b>lemayp (Pro)</b> says:</p><p>Although IFTTT already support an integration with Google Assistant, what I realized over time is that what I need is basically a way to quickly add a new task to RTM using a voice command. I use Android, I have several google home in my house and I was also looking for a way to have this working with my Fitbit Sense (which support Google Assistant).<br/><br/>What I have been able to do, using the IFTTT integration, was to create a new Google Assistant command on it that would simply add a new task to my RememberTheMilk. I am looking for a basic task add as I always process my RTM "inbox" at some point to clean all the new tasks and refine them if required.<br/><br/>So, using IFTTT I have configured the following google assistant task:<br/><br/>"RTM $": the $ refers to anything mentioned after the RTM command, being the Task name to add into RememberTheMilk.<br/><br/>Using "RTM" as a command make sure this will not interfere with any commands such as "Remember" that google assistant would suport.<br/><br/>So "RTM Do the grocery" will create a new task named "Do the grocery" in my inbox.<br/><br/>This works with my phone, google home devices, and ... my Fitbit sense! What I like about interacting with such watch is that I found it more "discreet" since I don`t have to say the "OK Google" command to activate it, just a long-press on its button will threshold the google assistant on it.<br/><br/>That`s my new way to add a new task vocally to RememberTheMilk. Simple and fast.</p>raymond.bergmark2021-03-25T14:35:21Z2021-03-25T14:35:21Z2021-03-25T14:35:21Ztag:rememberthemilk.com,1995:forum-tips-topic-25223-reply91015Reply to Unselecting All (work around)<p><b>raymond.bergmark (Pro)</b> says:</p><p>Agree on AutoHotKey, a great piece of software! Great for creating auto-correct items that work everywhere.</p>kmf2021-03-16T04:19:11Z2021-03-16T04:19:11Z2021-03-16T04:19:11Ztag:rememberthemilk.com,1995:forum-tips-topic-25223-reply90936Reply to Unselecting All (work around)<p><b>kmf</b> says:</p><p>Not sure what's up</p>cek12272021-03-11T03:36:17Z2021-03-11T03:36:17Z2021-03-11T03:36:17Ztag:rememberthemilk.com,1995:forum-tips-topic-25149-reply90882Reply to keep the view chill<p><b>cek1227</b> says:</p><p>Good practice.</p>cek12272021-02-26T17:24:11Z2021-02-26T17:24:11Z2021-02-26T17:24:11Ztag:rememberthemilk.com,1995:forum-tips-topic-25255-reply90577Nirvana-like method in RTM<p><b>cek1227</b> says:</p><p>One thing I love about RTM is how adaptable it is, which is why I've tried so many different schemes. The latest one is below, and it's based on Nirvanahq's tool (but I think better).<br/><br/>Overview: work from a focus list, which has due items and prioritized items, and clear your list by the end of the day (by completing or demoting).<br/><br/>Location: domain of the tasks (home, work, volunteer group, etc.)<br/><br/>Projects: managed by tags (especially since a task can be relevant to more than one project)<br/><br/>Lists are states, NOT projects:<br/>- Next - next actions for a domain or project, no due dates!!!<br/>- Scheduled - tasks with due dates<br/>- Someday - need to get to eventually<br/>- Waiting - task waiting on someone else<br/><br/>Priorities are about focus, NOT about actual importance<br/>- P1 - focus on today (it's like starring it); P1 means only this<br/>- Next P2 - it's a next action, but not focused on for today<br/>- Someday P2 - an item for weekly review<br/>- Someday P3 - an item for monthly review<br/>- (I don't use priorities any other way, but you can)<br/><br/>Inbox: move these out of Inbox as soon as possible; don't use it as a home for tasks<br/><br/>Smart lists<br/>- 1Focus - focus on these items today (dueBefore:tomorrow OR priority:1 OR list:inbox)<br/>2FocShort - (optional) - 1Focus items for when you don't have much time (list:1Focus AND (timeEstimate:"<15 minutes" OR timeEstimate:none))<br/>3Daily review - review every morning (list:Inbox OR (list:Next AND NOT list:1Focus))<br/>5Weekly review - review to begin a week (list:Someday AND priority:2) OR list:waiting)<br/>9Monthly review - review to begin a month (list:Someday AND (priority:3 OR priority:none))<br/><br/>Create other lists as needed, such as location-based or project tags.<br/><br/>I sort these usually by Location, Priority, Due Date, group by Location.<br/><br/>Daily review (list 3Daily review): for each task that needs to be focused on today, change the priority to 1 (that moves it to 1Focus<br/><br/>Weekly review (list 5Weekly review): move items from "Someday" to "Next" as appropriate. Change priority if necessary. Do this review before the Daily Review that day.<br/><br/>Monthly review (list 9Monthly review): to move an item to the weekly review list, change the priority to 2. If needed, change from "Someday" to "Next" (or whatever adjustments are needed). Do this review before the Weekly Review.<br/><br/>Then work from the 1Focus list. Demote tasks as needed (change back to "Someday", change the priority, etc.) to clear your list by the end of the day. (I cheat and allow items to remain on the list if they need to be the focus the next day, but that promotes perpetually urgent tasks.)</p>nailseauk2021-02-22T22:07:34Z2021-02-22T22:07:34Z2021-02-22T22:07:34Ztag:rememberthemilk.com,1995:forum-tips-topic-25120-reply90538Reply to Adding a note within a Task at the same time as it’s created<p><b>nailseauk</b> says:</p><p>Excellent tip, thank you</p>sfcurley2021-02-22T21:17:35Z2021-02-22T21:17:35Z2021-02-22T21:17:35Ztag:rememberthemilk.com,1995:forum-tips-topic-25223-reply90537Unselecting All (work around)<p><b>sfcurley (Pro)</b> says:</p><p>Not sure what's going on with the T&T forum, but I am not seeing any items in this forum. I'm a relatively new user, but swear it was awash with items two weeks ago, and now none. <br/><br/>In any case, something that has bothered me since switching my office over to RTM is the multi-selection functionality (i.e, multi-tasks selected and then remain selected after taking an action). It would be nice to have an EASY-to-use keyboard short-cut (* n, or more accurately, shift-8-n, is little clunky) and the unselect button at the top is fine, but *not* a keyboard short cut. <br/><br/>To circumvent this, I created a AutoHotKey script that remaps both Ctl-N and Ctl-J to "* n". These are both much easier hotkeys than shft-8-n (* n). AutoHotKey is worth a look for this functionality and for possibly remapping other RTM hotkeys to something that might be easier for a given user.</p>(closed account)2021-02-07T01:36:10Z2021-02-07T01:36:10Z2021-02-07T01:36:10Ztag:rememberthemilk.com,1995:forum-tips-topic-25149-reply90427keep the view chill<p><b>(closed account)</b> says:</p><p>I've lately taken to collapsing my lists and tags (along the side nav), just so I'm focusing on the stuff that needs to get done that day. It's an easy way to bring my attention where it needs to be.</p>nodonovan2021-02-04T10:56:23Z2021-02-04T10:56:23Z2021-02-04T10:56:23Ztag:rememberthemilk.com,1995:forum-tips-topic-25120-reply90396Adding a note within a Task at the same time as it’s created<p><b>nodonovan (Pro)</b> says:</p><p>Very often, I want to add a Note to a Task that I’ve just created. <br/>In the past, I used to create the Task then search for the same Task to add the Note. *Very* time consuming. <br/>There is a shortcut that I don’t think is very obvious in the Help Topics for RTM. I’ve certainly never found it. <br/>All you need to do is add two slashes (that is, //) after you’ve written the Task, but before you press ‘Done’. This tells RTM to add a Note, dated today, to the Task. <br/>This saves a lot of keystrokes. Invaluable. </p>raymond.bergmark2021-01-21T16:07:28Z2021-01-21T16:07:28Z2021-01-21T16:07:28Ztag:rememberthemilk.com,1995:forum-tips-topic-24958-reply90291Reply to How to win friends and influence people<p><b>raymond.bergmark (Pro)</b> says:</p><p>Wonderful tip, excellent use of RTM to suit your needs!</p>gm12021-01-15T02:14:23Z2021-01-15T02:14:23Z2021-01-15T02:14:23Ztag:rememberthemilk.com,1995:forum-tips-topic-25010-reply90253RTM to help with Executive Function & Autism/Asperger <p><b>gm1</b> says:</p><p>On discovering the updated RTM Smart Watch apps, which amazingly, are “independent app” - so notifications still works if the iPhone/Android battery goes flat - RTM is now a very important tool with which to manage my disability. <br/><br/>I have a favourited project called “Transitions” and in there a weekly repeating Task for every day of the week. A series of subtasks breaks the day down into the various stages of my day, with a timed device reminder for each step. Wake up, morning exercises, breakfast, walk the dog, work task 1,2, lunch, work task 3, 4, supper, and my evening routines. A notification sound , and vibration on my wrist prompts me to move to the next task/routine.<br/><br/>One of my last tasks each evening is quickly check my routine for the next day, and make sure all reminders for that day are set correctly and and any appointments or scheduled calls also are set. <br/><br/>This technique stops me getting distracted and helps me focus on the next task at hand. I also always use plenty of emoji in the task/ routine name so when it pops up on my Smart Watch it is a quick visual cue as well.<br/><br/>To cope with anxiety when out and about, I make full use of the Evernote integration. I have scans of bus passes, bus time tables, maps, important phone numbers, anything that I can use to help prompt or I might need. I use key words in Evernote note titles - such as “Appointment” or “Meeting” or “Travel” then saved searches in RTM for example source:evernote AND name:appointment though sometimes I also put pertinent points in the notes, which can then be viewed on the Smart Watch task details.<br/><br/>I have also shared a project with my social worker, so they can remind me to do things or if I need them to help me with something they can see - also helps keep all information in one place.<br/><br/>Finally, one thing I find very difficult is decision making, find it overwhelming. So for example I keep list of books I want to read on my kindle, films to watch on Netflix , recipies I want to try and another saved search called “DownTime” list:books OR list:films OR list:recipies AND priority:1 - from my Apple Watch, I can scroll a select choice and make an easy decision.<br/><br/>World Autism Awareness Month is not far away, hope this inspires some other Autists or Aspies out there to use RTM to help with their organisation, anxieties and routines. <br/><br/><br/><br/><br/><br/></p>danhotchkiss2021-01-04T16:18:48Z2021-01-04T16:18:48Z2021-01-04T16:18:48Ztag:rememberthemilk.com,1995:forum-tips-topic-23819-reply90168Reply to My GTD Setup Using RTM<p><b>danhotchkiss</b> says:</p><p>Thank you! As a recent refugee from ToodleDo, this is just what I need to get me started.</p>countdiso2021-01-04T10:19:11Z2021-01-04T10:19:11Z2021-01-04T10:19:11Ztag:rememberthemilk.com,1995:forum-tips-topic-24958-reply90167How to win friends and influence people<p><b>countdiso (Pro)</b> says:</p><p>So I'm not a very chatty person, and having a little small talk chat with someone is very tiring for me. I don't remember details about someone else's life, so I'll often seem rude and uninterested.<br/><br/>This became a bit of a problem when I was in charge of 100 people, not just a problem for me, but for anyone to remember the name of 100 employees and their partners and children's names is going to be tricky.<br/><br/>RTM to the rescue!<br/><br/>We all know we can use RTM for birthday reminders, but I needed to use it for more than that, it had to make me look good.<br/><br/>So, firstly I did some basics, all employee birthdays into RTM. If an employee got married then that went into RTM too as a repeating reminder, suddenly I'm the boss who remembers peoples wedding anniversaries better than they do.<br/><br/>If anyone mentioned it was their child's birthday, again straight into RTM as a repeating task, with notes of the child's name, and what they had planned. <br/><br/>"Hey, isn't it little Steve's birthday this weekend, what is he now 7, you gonna take him to DIggerland like last year?"<br/><br/>Suddenly I'm the boss who really cares about his employees.<br/><br/>Deaths in the family logged. This might seem cynical, but the loss of a close family member won't just impact someone at the time. Knowing that it was the anniversary of a parents death made a difference, "Debbie is in a right mood today, something needs to be done about her, she can't talk to me like that", "Yeah, sorry about that but it is a year today since she lost her mother, she is probably upset", "Oh God, I didn't know, I'll make her a coffee and get some biscuits"<br/><br/>I logged everything, employee moving house, RTM that heck out of that, in a years time, how is the new house coming along, must be a year since you've moved, everything unpacked now.<br/><br/>Whilst people always respected me for my decision making and work ethic, I was a manager that was viewed as grumpy and unapproachable. By making all these reminders to prompt small talk and help me remember significant (and even insignificant) events in my employee's lives I became a manager who was viewed as caring, understanding and very approachable.<br/></p>dougbrown772020-12-29T03:37:51Z2020-12-29T03:37:51Z2020-12-29T03:37:51Ztag:rememberthemilk.com,1995:forum-tips-topic-24938-reply90138Siri tip<p><b>dougbrown77 (Pro)</b> says:</p><p>I have struggled to make the suggested ways of using siri to work properly. However, I have found a way that almost always works for me: <br/><br/>Let's say you wan to add the task "buy milk" and it be scheduled for tomorrow. Here is the phrase use:<br/><br/>"Using RTM add buy milk tomorrow"<br/><br/>Please note however that if you say<br/><br/>"Using RTM add buy milk tomorrow 1pm"<br/><br/>the task will be added to the reminders app. It seems that adding a time causes the task to be added to the reminders app.</p>axelmkl2020-12-09T14:11:15Z2020-12-09T14:11:15Z2020-12-09T14:11:15Ztag:rememberthemilk.com,1995:forum-tips-topic-23819-reply90041Reply to My GTD Setup Using RTM<p><b>axelmkl (Pro)</b> says:</p><p>That's a great setup. As a long-time GTD-user I am pulled in to RTM by your post. :-)</p>nancy.harrison2020-11-04T23:02:08Z2020-11-04T23:02:08Z2020-11-04T23:02:08Ztag:rememberthemilk.com,1995:forum-tips-topic-22411-reply89949Reply to Scheduling “Pomodorely” with RTM<p><b>nancy.harrison (Pro)</b> says:</p><p>wow -- this is great. I hadn't realized I was manually Pomodoro'ing using old business cards with task written on the back. Shuffle, draw, repeat! :-)</p>(closed account)2020-10-24T19:29:03Z2020-10-24T19:29:03Z2020-10-24T19:29:03Ztag:rememberthemilk.com,1995:forum-tips-topic-22411-reply89924Reply to Scheduling “Pomodorely” with RTM<p><b>(closed account)</b> says:</p><p>yes! great idea, just what I needed!</p>vpanzano2020-10-21T13:21:15Z2020-10-21T13:21:15Z2020-10-21T13:21:15Ztag:rememberthemilk.com,1995:forum-tips-topic-24815-reply89910Fast list access using the keyboard number pad and shortcuts<p><b>vpanzano (Pro)</b> says:</p><p>Hi all,<br/><br/>Just a little tip that makes for a super-fast RTM experience:<br/><br/>I name my most frequently used lists using symbols on the keyboard number pad (e.g. *, /, -, +, .). If you do this, it's super easy to jump from list to list with just a few keystrokes:<br/><br/>For example, my main list is * and so the RTM keyboard shortcut pattern of g then m then * on the number pad will take me right to my key list. By using the number pad, you don't need to hit shift or any other key to get right to your list.<br/><br/>I hope that helps someone!<br/><br/>Best,<br/><br/>Vince<br/></p>raymond.bergmark2020-10-02T09:31:11Z2020-10-02T09:31:11Z2020-10-02T09:31:11Ztag:rememberthemilk.com,1995:forum-tips-topic-24393-reply89773Reply to Avoid forgetting your Inbox tasks<p><b>raymond.bergmark (Pro)</b> says:</p><p>I have created a check smart list Check, used to make sure that all new tasks get the meta information my system uses, with tags and locations, and not left in Inbox.<br/><br/>Smart list Check: <b>list:Inbox OR isTagged:false OR isLocated:false</b><br/><br/>As smart lists can incorporate other smart lists in their search criteria, an AtWork smart list could be:<br/><br/>Smart list AtWork: <b>list:Work OR list:Check</b></p>nicoeverage2020-10-01T03:02:23Z2020-10-01T03:02:23Z2020-10-01T03:02:23Ztag:rememberthemilk.com,1995:forum-tips-topic-23819-reply89759Reply to My GTD Setup Using RTM<p><b>nicoeverage (Pro)</b> says:</p><p>This is brilliant! Thanks for sharing!!</p>nicoeverage2020-10-01T03:02:22Z2020-10-01T03:02:22Z2020-10-01T03:02:22Ztag:rememberthemilk.com,1995:forum-tips-topic-23819-reply89758Reply to My GTD Setup Using RTM<p><b>nicoeverage (Pro)</b> says:</p><p>This is brilliant! Thanks for sharing!!</p>(closed account)2020-09-04T17:39:09Z2020-09-04T17:39:09Z2020-09-04T17:39:09Ztag:rememberthemilk.com,1995:forum-tips-topic-24563-reply89589Reply to Looking for a peace of mind? Track everything in one location<p><b>(closed account)</b> says:</p><p>Thank you for sharing this, @Riazullah. I have had similar struggles over the years and like have stuff centrally located. <br/><br/>I've been using the RTM Gmail add-in, which is amazing. My work email is Outlook and I've tried the two-way sync but I'm still getting a lot of weird duplications of tasks so I just shut it off for now and email into RTM</p>riazullah2020-08-26T21:50:05Z2020-08-26T21:50:05Z2020-08-26T21:50:05Ztag:rememberthemilk.com,1995:forum-tips-topic-24563-reply89513Looking for a peace of mind? Track everything in one location<p><b>riazullah (Pro)</b> says:</p><p>For years I had struggled to maintain my to-do lists in multiple locations and multiple formats such as post-its, notepad programs, multiple email accounts, calendars and smart phone notes app. Ever since I started using Remember The Milk, I am still using most of those same media, but I am now using them all to direct entries into RTM. This approach has increased my efficiency tremendously. <br/><br/>Here is my to-do list capture approach using multiple media. <br/><br/>EMAILS: Instead of flagging emails in the email applications, I forward them to my RTM email address. RTM's list creation feature via email is an amazing feature you should explore if you aren't using.<br/><br/>CALENDARS: Instead of creating calendar entries in the calendar application, I now add RTM tasks with a due dates. I have integrated my RTM calendar with Google calendar hence when I look at my Google calendar (which is my primary calendar application) RTM tasks with due dates show up right there. <br/><br/>In the past, when I used the calendar application to capture tasks, I had 2 issues: #1-when I don't complete a task I MUST remember to move the task forward in the calendar otherwise I lose sight of it. #2: Calendar applications do not have a dashboard like RTM has. Hence it is hard to see the tasks that are coming up in near future.<br/><br/>SMART PHONE: I use voice commands to add tasks on the fly to the RTM app. Sometimes I also open up the RTM app to enter tasks.<br/><br/>GOOGLE HOME: I have google home devices setup in bedrooms and bathrooms. Strangely, these are often the two places I think about my tasks. so, I just ask google home to add a task in RTM.<br/><br/>Between smart phone and Google Home, it’s so convenient like having a personal assistant with me who tracks my to do items.<br/><br/>PAPER NOTEPADS: occasionally, I use a paper notepad at meetings. I have allocated last three pages for noting down my tasks. End of the day, I make sure to transfer these tasks to my RTM app.<br/><br/>I certainly haven’t mastered finishing up all my tasks on time yet. However I feel like I have mastered the art of gathering my tasks in one place which to me gives a great peace of mind. Thanks to RTM for developing so many ways to capture the tasks.<br/><br/><br/><br/><br/><br/></p>(closed account)2020-08-23T12:20:27Z2020-08-23T12:20:27Z2020-08-23T12:20:27Ztag:rememberthemilk.com,1995:forum-tips-topic-24559-reply89507a different view of your tasks...<p><b>(closed account)</b> says:</p><p>Remember the Milk allows you to export tasks as a calendar feed (it's detailed here: https://www.rememberthemilk.com/services/feeds/faq/). Popping your tasks out of a list and into a calendar is a great way to get a different perspective on your work. If you see a day with a ton of items, it might be a good idea to spread things out. The calendar view is a useful way to see your tasks in a different light.</p>yuyuajs2020-08-18T07:46:35Z2020-08-18T07:46:35Z2020-08-18T07:46:35Ztag:rememberthemilk.com,1995:forum-tips-topic-17457-reply89441Reply to Shopping Lists in Seconds! - using the iOS app "checklist" interface for Tags<p><b>yuyuajs (Pro)</b> says:</p><p>Great idea!</p>jondcoleman2020-07-20T20:26:52Z2020-07-20T20:26:52Z2020-07-20T20:26:52Ztag:rememberthemilk.com,1995:forum-tips-topic-24393-reply89270Avoid forgetting your Inbox tasks<p><b>jondcoleman (Pro)</b> says:</p><p>My default list is the standard "Inbox" list but I don't intend to leave anything in there permanently. Anything in the Inbox should be moved to another list (most commonly, Personal or Work). But I had a problem forgetting to process what was in the Inbox. <br/><br/>So what I have now is two smart lists for Personal and Work, each of which contains the tasks from the respective list AND Inbox. <br/><br/>Personal Smart List filter is (list:Work OR list:Inbox)<br/>Work Smart List filter is (list:Personal OR list:Inbox) <br/><br/>That way, either list I'm looking at (I don't usually look at my Work list on the weekends, for example), I can see the new tasks and move them. </p>mjh_sakh2020-07-13T09:53:48Z2020-07-13T09:53:48Z2020-07-13T09:53:48Ztag:rememberthemilk.com,1995:forum-tips-topic-24242-reply89185Reply to work life balance<p><b>mjh_sakh</b> says:</p><p>Agree with above. I use similar approach. Though I have smart list that blends Job and Personal tasks together during work days, and smart list for Personal tasks which is in use during weekend. </p>(closed account)2020-07-05T11:33:32Z2020-07-05T11:33:32Z2020-07-05T11:33:32Ztag:rememberthemilk.com,1995:forum-tips-topic-24242-reply89098work life balance<p><b>(closed account)</b> says:</p><p>Just a reminder about the beauty of lists! With so many working from home, it's easy for your work projects and personal ones to blend together. Lists are an easy way to keep everything separated. Create a work list, so when you're working, you only see work stuff. Use a personal list, so when you're done, you only see everything else. Switching from one to the other is also a good way to signify the beginning and the end of the work day.<br/><br/>It's more of a mental tip, but an important one.</p>dillo992020-06-23T16:56:14Z2020-06-23T16:56:14Z2020-06-23T16:56:14Ztag:rememberthemilk.com,1995:forum-tips-topic-24228-reply89066Finding "Lost" Tasks<p><b>dillo99 (Pro)</b> says:</p><p>As you get more sophisticated with RTM it can be pretty easy to have tasks end up in never-never land. Naturally they are there but they fell through the cracks of your system and don’t show up as you expect. I call these Lost Tasks and I created a list that helps me find them. If I am doing everything right, I should never have a lost task so the list should always be empty. This is a great way to make sure your system is working and to correct yourself when you don’t follow the rules. It also allows me to just pop tasks into RTM as they come up and then sort them out later by going to the lost list. I’ll explain my system but you can easily adjust this to whatever approach you use to review tasks and what you expect from a quality task (in terms of how it is stored, tagged, dated, etc.)<br/><br/>For me, I expect all tasks to:<br/><br/>Have a due date<br/><br/>OR Have a location<br/><br/>OR have a tag (tags are people, or things like my read list or watch list<br/><br/>So any task that doesn’t meet this criteria is “lost”. My Smart list to find this is shown below. <br/><br/>((list:Inbox OR list:OOTW) AND (due:never AND isLocated:false AND isTagged:false)) AND isSubtask:false <br/><br/>To explain this:<br/>1. (list:Inbox OR list:OOTW) – I also have project lists and in those it is okay (in my system) if they don’t fit this criteria so I limit my smart list to my inbox or this list I call OOTW. OOTW stands for “out of the way” and is just a place I put recurring and future tasks to reduce clutter. <br/>2. AND (due:never AND isLocated:false AND isTagged:false)) – task has no due date, no location and no tag. This represents my “lost” criteria. You can modify based on your system.<br/>3. AND isSubtask:false – It is okay in my system if subtasks don’t fit the criteria so I eliminate them from the “lost” list. If your system has the same expectations of sub tasks you can remove this from the smart list. <br/><br/>That’s pretty much it. On a regular basis I check the lost list and fix anything that is missing the appropriate data. <br/></p>bradparks2020-06-07T01:39:54Z2020-06-07T01:39:54Z2020-06-07T01:39:54Ztag:rememberthemilk.com,1995:forum-tips-topic-3133-reply89011Reply to Using the mobile Add as a generic Quick Add tool including all fields<p><b>bradparks</b> says:</p><p>I just started using RTM, and love it - but thought the bookmarklet area was lacking.<br/><br/>Here's a web page that details how to save the current page using a bookmarklet, via the mobile app, and using a Gmail link:<br/><br/>https://github.com/bradparks/remember_the_milk_tools<br/><br/></p>b.harrisroxas2020-05-30T03:36:59Z2020-05-30T03:36:59Z2020-05-30T03:36:59Ztag:rememberthemilk.com,1995:forum-tips-topic-23306-reply88986Reply to Share how you're using the iOS Shortcuts app with Remember The Milk<p><b>b.harrisroxas</b> says:</p><p>@pszaro this is excellent. I had a very rough Siri setup but you showing how to use the "Task" "Field" combo in Shortcuts opens up a whole bunch of possibilities. Many thanks!</p>werfel2020-05-22T11:48:22Z2020-05-22T11:48:22Z2020-05-22T11:48:22Ztag:rememberthemilk.com,1995:forum-tips-topic-24153-reply88938Quick save versions with duplicate task and complete<p><b>werfel (Pro)</b> says:</p><p>Ever want to quick save a task or note before making edits that you may want to undo?<br/><br/>Want to reduce notes clutter by keeping just the current information in view without losing history?<br/><br/>Or capture milestones for tasks in progress?<br/><br/>Here's how you do it.<br/><br/>Duplicate task you are working on, and complete it.<br/>Continue working on the duplicate task.<br/><br/>Yep, it is that simple, and it is powerful. <br/>Go on, try it now, and do more.<br/><br/>But wait.. bummer, it only works on the web app, not available on the iOS and iPad apps. Would @bobtmonkey wave the magic banana and make it happen please?<br/><br/>(Sorry about the shopping channel style entry, it's an unfortunate side effect of the Covid19 situation.) <br/><br/>Sending love to the world, from down under. Stay safe everyone.</p>gnjudy2020-05-12T22:50:52Z2020-05-12T22:50:52Z2020-05-12T22:50:52Ztag:rememberthemilk.com,1995:forum-tips-topic-23847-reply88849Reply to Separating work and home: two accounts?<p><b>gnjudy</b> says:</p><p>Yes I just have two separate accounts. It's useful - not just to keep my head clear of thinking about home tasks when at work - but also because I can set them up differently eg I use the tags in a totally different way on my personal vs my work account. ditto separate favourites , separate defaults on the list sort etc. You may find that you have very different requirements between work and home so it's great to be able to optimise each system fully without compromising to the needs of the other part of your life.<br/> Another benefit of two separate accounts - if i want to share work tasks on my work account I have no fear that I could accidentally share a private personal task with someone. Ditto if i want to share the password with an assistant.<br/>The other benefit is that I have different attachments systems on both. I need a more secure attachment service for my work tasks. Whereas dropbox is adequate for attachments to my personal tasks.<br/> RTM is such good value that it's a small cost for a business to bear to pay for the second account.<br/>The only problem I have had is if I email in a task to both accounts addresses - eg sometimes i have a task that needs doing both at work and at home. The system doesn't seem to handle sending a single email to both rtm email addresses. I can't recall exact error but i think it may have duplicated it in one account and missed it off the other. <br/>But this is pretty rare and easy to work around so it's not a problem at all. </p>dillo992020-03-12T17:58:40Z2020-03-12T17:58:40Z2020-03-12T17:58:40Ztag:rememberthemilk.com,1995:forum-tips-topic-23847-reply88543Reply to Separating work and home: two accounts?<p><b>dillo99 (Pro)</b> says:</p><p>For my home tasks I have a "Weekend" List and a "Night" list. I put any home things on one of those lists and then I access them when it is the weekend or during an evening for the night list. </p>fabianhemmert2020-02-27T21:13:40Z2020-02-27T21:13:40Z2020-02-27T21:13:40Ztag:rememberthemilk.com,1995:forum-tips-topic-23855-reply88444Reply to Create recurring emails directly from a task with mailto: URLs<p><b>fabianhemmert (Pro)</b> says:</p><p>Great that you like it!<br/><br/>Here's a *very* good "Mailto Link Generator" that I found:<br/><br/>https://mailtolink.me/<br/></p>(closed account)2020-02-26T18:38:23Z2020-02-26T18:38:23Z2020-02-26T18:38:23Ztag:rememberthemilk.com,1995:forum-tips-topic-23306-reply88435Reply to Share how you're using the iOS Shortcuts app with Remember The Milk<p><b>(closed account)</b> says:</p><p>That is great! Thanks Emily!</p>emily2020-02-26T01:48:05Z2020-02-26T01:48:05Z2020-02-26T01:48:05Ztag:rememberthemilk.com,1995:forum-tips-topic-23306-reply88431Reply to Share how you're using the iOS Shortcuts app with Remember The Milk<p><b>emily (Remember The Milk)</b> says:</p><p>pszaro, these are all excellent tips! You're our <a rel="nofollow" href="https://blog.rememberthemilk.com/post/610985483731976192/tips-tricks-tuesday-using-ios-shortcuts-to-keep">Tips & Tricks Tuesday winner</a> this week, and we've added a free year of Pro to your Remember The Milk account. :)</p>raymond.bergmark2020-02-24T09:58:46Z2020-02-24T09:58:46Z2020-02-24T09:58:46Ztag:rememberthemilk.com,1995:forum-tips-topic-23855-reply88428Reply to Create recurring emails directly from a task with mailto: URLs<p><b>raymond.bergmark (Pro)</b> says:</p><p>Great idea! (Tuesday winner soon I suspect ;-)</p>robfreundlich2020-02-19T22:15:14Z2020-02-19T22:15:14Z2020-02-19T22:15:14Ztag:rememberthemilk.com,1995:forum-tips-topic-21878-reply88414Reply to How I use "Okay, Google - Note To Self" handsfree to add RTM task when driving, using Android Auto, Gmail filters, and ifttt.com<p><b>robfreundlich</b> says:</p><p>Thanks, @maciek.ziernicki! I've been looking for a way to use Note To Self to get things into both RTM and Evernote, but never knew about Google Scripts. This looks like a perfect solution! I can modify the script to look for "task" or "note" in the body and route it appropriately.</p>(closed account)2020-02-19T16:34:46Z2020-02-19T16:34:46Z2020-02-19T16:34:46Ztag:rememberthemilk.com,1995:forum-tips-topic-23856-reply88410Reply to Archive lists, but don't archive them<p><b>(closed account)</b> says:</p><p>I do the same thing, and posted about this in my GTD post a couple of weeks ago. But instead of using "+" and ">" I use "1." and "2.". Good method. </p>(closed account)2020-02-19T16:15:18Z2020-02-19T16:15:18Z2020-02-19T16:15:18Ztag:rememberthemilk.com,1995:forum-tips-topic-23847-reply88409Reply to Separating work and home: two accounts?<p><b>(closed account)</b> says:</p><p>I do not have two accounts; I think you can if you want to spend the money but I don't know of a way to link the accounts. The work around that I have for this is a two-step process:<br/><br/>Step 1 is in the way that I name my lists. For anything related to work, I start the name of those lists with the number 1. So for example: "1. Work_Single Actions", "1. Project A", "1. Project B", and so on. For anything related to personal, I start the name of those lists with the number 2. So for example: "2. Personal_Single Actions", "2. Grocery List", "2. Summer Vacation", and so on. <br/><br/>Step 2 is that I use create SmartLists for actions only relating to Work actions or Personal actions. The query is " ListContains: 1." and by doing that it captures any list containing 1. which in this example would be my Work actions. You can then use this in conjunction with any other query such as "ListContains:1. AND dueDAte:today" or whatever else you need to come up with. <br/><br/>You can create a SmartList for only Work actions or a SmartList for only Personal Actions this way and then add that particular Smartlist to your Favorites. <br/><br/>I hope this helps. </p>fant2020-02-19T13:51:24Z2020-02-19T13:51:24Z2020-02-19T13:51:24Ztag:rememberthemilk.com,1995:forum-tips-topic-23856-reply88408Archive lists, but don't archive them<p><b>fant (Pro)</b> says:</p><p>Hello everybody,<br/><br/>it happens that I want to give some of currently actionable projects (lists) a rest. <br/>Okay, I have to confess that this is rather selfish - I want them not bother me, so I can concentrate on the more important projects/stuff (if there's any).<br/><br/>On the frontend I have a very simple setup. In the backend it's more complex thanks to the mighty smartlists. Following I discribe this subject by showing only the neccessary points. But it should be easy to implement this in any setup.<br/> <br/>_Setup: Lists_<br/><br/>My list for 'one-off-Task' is named '+' (yes, only a +)<br/><br/>All Projects (in my case lists) which are active _start_ with an '+'.<br/>(for example: '+Conquer.The.World')<br/><br/>All Projects/Lists which I want to put in a dormant state, but they resist to move to the archive start with an '>'.<br/>(for example: '>Conquer.The.MilkyWay')<br/><br/>Thus, simply by editing the listname the projects, hence the tasks in those lists, get active or dormant. The lists themself get not out of sight. For example when doing a weekly review you can resurrect dormant projects simply by replacing the '>' with an '+' and vice versa.<br/><br/>Sort order of lists is alphabetically so the active projects are separated from the dormant ones.<br/><br/>_Setup - smartlists_<br/><br/>The simple thing is to start every smartlist which should show only active tasks (like '@desk', '@home' and so forth) with:<br/><br/> listcontains:+ AND ("here comes and the rest, what suits you best ")<br/><br/>(for example: listContains:+ AND tag:desk AND tag:next)<br/><br/>_Effect_<br/>As mentioned above, only tasks in active lists (starting with a '+') will be shown. Nothing else must be changed. <br/><br/>_Drawback_<br/>Due to the fact, that there is no syntax like 'listStartWith:' the name of dormant lists should not have a '+' in its name.<br/>For example: '>Conquer.The.MilkyWay_+_Conquer.The.AndromedaGalaxy' will not work. I've tried, but I had to surrender :-(<br/><br/>That's all.<br/>Hope it's of use to anyone.<br/>Cheers! Jens</p>fabianhemmert2020-02-19T06:28:04Z2020-02-19T06:28:04Z2020-02-19T06:28:04Ztag:rememberthemilk.com,1995:forum-tips-topic-23855-reply88407Create recurring emails directly from a task with mailto: URLs<p><b>fabianhemmert (Pro)</b> says:</p><p>I often have recurring emails to send - remind my students to do X every semester, ask my landlord for report Y, and the likes.<br/><br/>I use RTMs URL field in recurring tasks for that. <br/><br/>Clicking "mailto:" links in the URL field, my computer will open a ready-to-send (or tweak) email with a preset recipient, subject and content. Just what I need!<br/><br/>You will find plenty of tools on the web to turn recipient, subject and body into a mailto:-link.<br/><br/>Hope this helps!<br/>Fabian</p>apurvamishra2020-02-18T23:05:45Z2020-02-18T23:05:45Z2020-02-18T23:05:45Ztag:rememberthemilk.com,1995:forum-tips-topic-23847-reply88396Separating work and home: two accounts?<p><b>apurvamishra (Pro)</b> says:</p><p>Do you use separate RTM accounts for your work and home life? I don't want to see work tasks at home nor home tasks at work. Is separate accounts (linked to separate email addresses) the answer?</p>dave.liao2020-02-11T01:52:31Z2020-02-11T01:52:31Z2020-02-11T01:52:31Ztag:rememberthemilk.com,1995:forum-tips-topic-15478-reply88345Reply to Get Creative with Emoji for Smart Lists (and other stuff!)<p><b>dave.liao</b> says:</p><p>I wonder why I've never done this before!<br/><br/>I added emoji as a prefix some list names, which DOES spruce things up.<br/><br/>Unfortunately on Android it kicks those lists to the bottom of the list of lists... I guess I'll submit an Idea for that: https://www.rememberthemilk.com/forums/ideas/23825/</p>paisleybuddy2020-02-09T21:14:12Z2020-02-09T21:14:12Z2020-02-09T21:14:12Ztag:rememberthemilk.com,1995:forum-tips-topic-23822-reply88337Drag and drop sequencing<p><b>paisleybuddy (Pro)</b> says:</p><p>How can I retain sequence of repeating actions when sort by drag and drop is selected. I have a list of actions recurring daily and drag and drop to the sequence I want. As I complete the actions they are then in the list for the next day but in a random sequence.</p>(closed account)2020-02-08T12:08:07Z2020-02-08T12:08:07Z2020-02-08T12:08:07Ztag:rememberthemilk.com,1995:forum-tips-topic-23819-reply88334My GTD Setup Using RTM<p><b>(closed account)</b> says:</p><p>Hello, I've been a Pro User now for about a year and wanted to share with everyone how I've set up my GTD methodology within RTM. <br/><br/>A couple of things to note about my approach to GTD... I am a user of Start Dates, and having a Start Date field is one of the main reasons I'm a RTM user as most other apps out there only have Due Date. For me, there are a lot of things that I have to do, but I can't start them until a specific date in the future. Hence, I use the Start Date field to capture the date I want to "start" working on them. Until that date, I don't want to see the action on my Next Actions list. So as you will see below with my set up, Start Date (or Start After Today) is a key query item for my set up. <br/><br/>Second note, I use a "Focus" smartlist. This smartlist is the list that I work from 95% of my day. The Focus smartlist is a hack that I set up within RTM using the Priority Field. RTM uses 4 levels of Priority (none, 3, 2, and 1 with 1 being the highest priority). So my hack is that Priority Level 1 are those things that I chose to work on today. I then use Priority Level 2 to denote any "important" tasks that I need to keep my eye on, but other than that I don't use the Priority Feature. <br/><br/>Lists<br/>I have my lists set up into various groupings and the name of each list begins with the corresponding number below. I sort the Lists alphabetically and the number is used in my SmartLists queries that I will discuss later. <br/><br/>1. Work - lists associated with projects or single actions for my job. A few example would be: 1. Single Actions_Work; 1. Project ABC; 1. Project XYZ<br/>2. Personal - lists associated with projects or single actions for my personal family life. A few examples would be: 2. Single Actions_Personal; 2. Finances; 2. Rental Property<br/>3. Routines - those things that happen routinely either everyday (take vitamins), every week (weekly review), every month (pay bills), or annually (birthdays, etc). <br/>4. Agendas - I have a list here for every person in my life that I interact with on a regular basis and put actions here regarding things that I need to speak to them about. I pull up "John's" list when having a 1:1 with John and can review all the topics I need to discuss with John. A few examples here would be: 4. John; 4. Kathie; 4. Jenny. <br/>5. Reference Lists - These are not so much as actions items but simple things that I want to remember. They could be TV shows I want to watch at some point, places to eat, or other general reference items. A few examples here would be: 5. To Watch; 5. To Eat; 5. To Read<br/><br/>Tags<br/>I use the following tags in my GTD set up: waiting, someday, home, office, phone, and computer. The first two (waiting and someday) reference what "state" the task is in for my GTD setup, and the the last four (home, office, phone, and computer) reference context. <br/><br/>SmartLists<br/>My smartlists are set up to to correspond with the GTD methodology. Along with the default Inbox, I have these smartlists in My Favorites section and go between these Smartlists throughout the day. I have the following Smartlists:<br/><br/>Focus: The query for this smartlist is- priority:1 OR start:today OR dueBefore:today Or due:today . This query allows me to focus on those things that are overdue, start today, due today or those actions that for whatever reason, I've determined need attention today. <br/><br/>Next Actions: The query for this smartlist is - (listContains:1. OR listContains:2. OR list:Inbox) AND (NOT startAfter:today) AND (NOT tag:someday) AND (NOT tag:waiting) - Note: For my next actions list, I only want to see actionable tasks. So using the first part of this query, limits which lists to pull from. I'm only pulling from 1. Work lists, 2. Personal Lists, or my Inbox). All the tasks that are in the other lists (Routines, Reference, Agendas) I do not consider for the purposes of my Next Actions lists. Routines will pop up on my Focus list either when they need to "start" or when they are "due". Agenda items are only used when meeting with someone either in person or virtually. And Reference items are simply that, for Reference. The second part of the query is where the "magic" happens in my opinion. By limiting the query to only those tasks that do not start after today, I'm only seeing those tasks that are "actionable" right now. And the magic part happens by way of a task's start date comes to pass, the task will automatically appear on the Next Actions list. I call this "magic" as though I don't have to constantly be moving actions from one list to another, or changing tags like some other people's set up. Or a set up that is required with a system that doesn't offer Start Dates. It's fully "automatic". <br/><br/>Scheduled: The query for this smartlist is - Startafter:today Note: This goes back to my introductory statement on how I use Start Date. To me, a scheduled task is one that can't start until sometime in the future, not one that is due sometime in the future. If a task that has a due date, but not a start date, will be on my next actions list with it's corresponding due date. A task with a start date (regardless of due date) goes on my Scheduled smart list. And as stated above, when the start date comes and passes, it will automatically move from scheduled to Next Actions smartlist by the nature of the query. <br/><br/>Waiting: The query for this smartlist is - tag:waiting . This is self evident, but anything that I delegate to someone else, I tag with "waiting" and then in the notes section of the task, I add the person's name. I add this note as the note is date stamped, and allows me to do two things: see when I delegated it, and to whom I've delegated it to. <br/><br/>Someday: The query for this smartlist is - tag:someday . Again, this one is self evident, but these tasks are ones that I will only get to when I have the time. So these get the someday tag. <br/><br/>Process Flow<br/><br/>So when I add tasks to my system they usually get added to my Inbox. Then once a day (usually at the end of the day) I'll process my Inbox and assign each task to their respective list, add due dates, tags, and start dates if appropriate. <br/><br/>Each morning when I start, I will review my Next Actions list and determine what actions I want to work on today based on Context, Priorities, and other external factors. Those actions that I want to work on I will turn their priority to Level 1. This usually takes me 5-15 minutes. <br/><br/>I then move to my Focus List. The Focus List will have all the actions that are overdue, due today, start today, and then any next actions (from my previous step) that I have set to Priority Level 1. I then work from this list the rest of the day.<br/><br/>At the end of the week, each Friday, I complete a Weekly Review where I go through each one of my lists and "clean up" or process actions to reflect the state of each project. This takes me about 90 minutes. I have blocked this on my calendar from 7:30 am to 9:00 am accordingly. <br/><br/>I hope this set up helps a few people who are looking for a way to set up their RTM accounts using a GTD methodology. <br/><br/>Thank you. <br/>Heath</p>davehenning2020-01-29T13:49:56Z2020-01-29T13:49:56Z2020-01-29T13:49:56Ztag:rememberthemilk.com,1995:forum-tips-topic-23446-reply88288Reply to Updated Grocery Shopping<p><b>davehenning (Pro)</b> says:</p><p>Clever. I like it. <br/><br/>When you have two recipes with the same ingredient, I suppose you just uncheck one of them, correct? </p>clivey2020-01-29T06:11:16Z2020-01-29T06:11:16Z2020-01-29T06:11:16Ztag:rememberthemilk.com,1995:forum-tips-topic-23786-reply88286Avoid accidentally forgetting about a Task Note when completing<p><b>clivey (Pro)</b> says:</p><p>I write MEMO in the Task Name for any tasks with a Note, and URL for any with a link. That way, without glancing at the task details, I know if I need to see the Note(s) or URL before completing the task</p>emily2020-01-29T02:50:32Z2020-01-29T02:50:32Z2020-01-29T02:50:32Ztag:rememberthemilk.com,1995:forum-tips-topic-23446-reply88285Reply to Updated Grocery Shopping<p><b>emily (Remember The Milk)</b> says:</p><p>Hi kerrpe,<br/><br/>I especially love the use of tags with this! You're our <a rel="nofollow" href="https://blog.rememberthemilk.com/post/190525135878/tips-tricks-tuesday-meal-planning-and-grocery">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>sandeepksaini2020-01-27T06:17:11Z2020-01-27T06:17:11Z2020-01-27T06:17:11Ztag:rememberthemilk.com,1995:forum-tips-topic-23501-reply88270Reply to NOT using Remember the Milk for everything!<p><b>sandeepksaini</b> says:</p><p>Cool Tip! </p>jondcoleman2020-01-23T15:30:09Z2020-01-23T15:30:09Z2020-01-23T15:30:09Ztag:rememberthemilk.com,1995:forum-tips-topic-23451-reply88249Reply to Streamline your weekly review with RTM pro features<p><b>jondcoleman (Pro)</b> says:</p><p>Nice post! I also use a similar method for deferring tasks by using a smart list filtering out future due dates. I really wish that I could use start dates instead because that would be more accurate but you can't recur based on start dates (https://www.rememberthemilk.com/forums/ideas/21297/).</p>kerrpe2020-01-22T17:58:34Z2020-01-22T17:58:34Z2020-01-22T17:58:34Ztag:rememberthemilk.com,1995:forum-tips-topic-23491-reply88243Reply to Turn off but Save all my Tasks<p><b>kerrpe</b> says:</p><p>If you go into Settings> Account Settings you can change your notification Contact Preferences. Just uncheck the boxes where you don't want to receive notifications, and check them on again when you return. Much easier than changing dates.</p>emily2020-01-22T03:55:42Z2020-01-22T03:55:42Z2020-01-22T03:55:42Ztag:rememberthemilk.com,1995:forum-tips-topic-23451-reply88227Reply to Streamline your weekly review with RTM pro features<p><b>emily (Remember The Milk)</b> says:</p><p>Hi Evan,<br/><br/>Great way to use sorting and grouping! You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/190395731238/tips-tricks-tuesday-using-advanced-sorting-to">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>nodonovan2020-01-16T23:09:38Z2020-01-16T23:09:38Z2020-01-16T23:09:38Ztag:rememberthemilk.com,1995:forum-tips-topic-22798-reply88204Reply to Linking an RTM Task to another RTM task<p><b>nodonovan (Pro)</b> says:</p><p>Hi christoph76. I don't think it's possible; you have to find the URL on the web. I think!<br/>Nick</p>christoph762020-01-15T13:18:37Z2020-01-15T13:18:37Z2020-01-15T13:18:37Ztag:rememberthemilk.com,1995:forum-tips-topic-22798-reply88196Reply to Linking an RTM Task to another RTM task<p><b>christoph76 (Pro)</b> says:</p><p>"Every Task that you create in RTM has its own unique URL."<br/><br/>I can see these urls in the web client, but can somebody explain how to get the url if you are using the Desktop client? </p>nodonovan2020-01-15T07:39:35Z2020-01-15T07:39:35Z2020-01-15T07:39:35Ztag:rememberthemilk.com,1995:forum-tips-topic-22798-reply88194Reply to Linking an RTM Task to another RTM task<p><b>nodonovan (Pro)</b> says:</p><p>Hi Emily<br/><br/>Thank you!<br/><br/>Nick</p>emily2020-01-15T04:39:23Z2020-01-15T04:39:23Z2020-01-15T04:39:23Ztag:rememberthemilk.com,1995:forum-tips-topic-22798-reply88193Reply to Linking an RTM Task to another RTM task<p><b>emily (Remember The Milk)</b> says:</p><p>Hi nodonovan,<br/><br/>Neat tip! You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/190265814003/tips-tricks-tuesday-linking-specific-tasks">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>nodonovan2020-01-14T20:21:48Z2020-01-14T20:21:48Z2020-01-14T20:21:48Ztag:rememberthemilk.com,1995:forum-tips-topic-23749-reply88192Reply to DELETE not COMPLETE for simple, regular repeat Tasks<p><b>nodonovan (Pro)</b> says:</p><p>Of course, the downside is that the yearly message from RTM about the number of Tasks I've completed will plummet, but a small price to pay!</p>nodonovan2020-01-14T19:12:47Z2020-01-14T19:12:47Z2020-01-14T19:12:47Ztag:rememberthemilk.com,1995:forum-tips-topic-23749-reply88191DELETE not COMPLETE for simple, regular repeat Tasks<p><b>nodonovan (Pro)</b> says:</p><p>For some time now, I've 'Completed' regular repeating tasks like:<br/><br/>Put the bins (trash) out<br/>Checking the Tips & Tricks Forum(!)<br/>Check bank balance<br/>Test smoke detectors<br/>Clean washing-machine filter<br/>Reboot internet router<br/><br/>None of these tasks need any other information adding. I just need reminding and the task needs doing.<br/><br/>The problem with Completing them comes to light if I run a search for something in Completed tasks. I just get pages and pages of these repeated tasks if they happen to have the same word in them as the word in my search. <br/><br/>I have just stumbled across the fact that there is another way. Now, instead of COMPLETING these tasks, I DELETE them. It takes a few more key strokes (3 to be precise), but it saves the Completed section of RTM cluttering up with junk that has no interest or value and helps with my searches no end. Don't worry about deleting the Task itself as one of the extra key strokes I have mentioned allows the repeat to continue!<br/></p>alan.porter2020-01-14T02:34:48Z2020-01-14T02:34:48Z2020-01-14T02:34:48Ztag:rememberthemilk.com,1995:forum-tips-topic-23748-reply88189Staying on top of Bills vs Statements<p><b>alan.porter (Pro)</b> says:</p><p>I use RTM for lots of things: personal items, yearly goals, lists of books to read and movies to watch. But my biggest motivation for using RTM is for staying on top of bills. It easily handles the various schedules on which recurring bills come due.<br/><br/>So I have a list called "bills", which my wife and I share. It contains monthly bills like credit cards, annual bills like property tax and insurance, and also some reminders to do some financial hygiene like balancing checkbooks and downloading statements.<br/><br/>To separate the different kind of financial tasks, I created three tags (with different colors): pay.manual, pay.auto and pay.none.<br/><br/> * Pay.manual is for bills that we have to pay ourselves (not auto-drafted). It requires manual action from us to initiate it.<br/><br/> * Pay.auto is for bills that are auto-drafted from our bank, so we don't actually need to DO anything, except maybe check on it later.<br/><br/> * Pay.none is for tasks like balancing the checkbook or downloading statements, which need to be done from time to time, but that can slide a few days without penalty.<br/><br/>With these tags, my wife and I can tell at a glance whether the time-critical stuff needs immediate attention. And when we get a rainy Sunday, we can take care of all of those other cleanup items.<br/></p>nodonovan2020-01-11T17:43:01Z2020-01-11T17:43:01Z2020-01-11T17:43:01Ztag:rememberthemilk.com,1995:forum-tips-topic-22786-reply87905Reply to Dynamic Packing Lists<p><b>nodonovan (Pro)</b> says:</p><p>Hi Evan. Very impressed with your technique. I’ve just set it up myself, but I think I made a big mistake. I set up a TASK called packing and then listed all the ‘Items’ as subtasks with various tags attached to each subtask. This creates an error when I run a smart search as the TASK (‘packing’) is in a LIST called ‘Packing’. Presumably you set up a LIST called ‘Packing’ and then each item (shirts, sunglasses etc) are TASKS within that list rather than subtasks? If this is the case, any idea how I go about changing it all to your technique without starting afresh??! 😫</p>emily2020-01-08T02:29:33Z2020-01-08T02:29:33Z2020-01-08T02:29:33Ztag:rememberthemilk.com,1995:forum-tips-topic-23336-reply87887Reply to Low maintenance GTD<p><b>emily (Remember The Milk)</b> says:</p><p>Hi mjh_sakh,<br/><br/>Thanks for sharing your set up! We've shared this on our blog as this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/190132100093/tips-tricks-tuesday-low-maintenance-gtd-with">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>countdiso2020-01-06T09:28:36Z2020-01-06T09:28:36Z2020-01-06T09:28:36Ztag:rememberthemilk.com,1995:forum-tips-topic-23501-reply87855Reply to NOT using Remember the Milk for everything!<p><b>countdiso (Pro)</b> says:</p><p>haha, good tip.<br/><br/>Funnily enough, I have my put the bin out reminders in Google Calendar rather than RTM!<br/><br/>However, I do also have some mundane repeating tasks in RTM that perhaps do get ignored because they are there every day and I end up just marking them as done when they are not (mainly the ones about doing some exercise). So I agree, not everything belongs in RTM.</p>evan.fredericks2020-01-06T06:08:15Z2020-01-06T06:08:15Z2020-01-06T06:08:15Ztag:rememberthemilk.com,1995:forum-tips-topic-22786-reply87854Reply to Dynamic Packing Lists<p><b>evan.fredericks (Pro)</b> says:</p><p>Haha yes! Good catch!</p>nodonovan2020-01-05T00:38:15Z2020-01-05T00:38:15Z2020-01-05T00:38:15Ztag:rememberthemilk.com,1995:forum-tips-topic-22786-reply87847Reply to Dynamic Packing Lists<p><b>nodonovan (Pro)</b> says:</p><p>"** Examples: "c:jeans," "h:chapstick" (the first letter denotes the category of item - in this case 'c' for chap stick and 'h' for hygiene - and is used to keep the list sorted by category when sorting alphabetically)"<br/><br/>I think you meant, "in this case 'c' for CLOTHES not CHAP STICK didn't you, Evan?!</p>nodonovan2020-01-05T00:24:31Z2020-01-05T00:24:31Z2020-01-05T00:24:31Ztag:rememberthemilk.com,1995:forum-tips-topic-23501-reply87846NOT using Remember the Milk for everything!<p><b>nodonovan (Pro)</b> says:</p><p>I use RTM to remind me of every little thing. For those things that *have* to be done on a certain day, using RTM may not be the best way.<br/><br/>For instance, I used to have a fortnightly reminder for me to put out the Recycling bin for collection and another (on another day) for the Garden Waste bin. This works fine, but has two disadvantages. 1) The Task list can become cluttered with recurring tasks that become too familiar and paradoxically, tasks can be missed. 2) Searches can be tricky. For instance, I knew I had recorded some information about a Garden magazine subscription in Remember the Milk, but couldn't find it. I thought that the information might have been 'Completed', but searching for the word 'Garden' in the Completed tasks section, just came up with page after page after page of Garden waste bin tasks so that I couldn't see the wood for the trees. (And yes, I *did* run searches for 'magazine', 'subscription' etc!)<br/><br/>Repeated Tasks that a) have no other subtasks or notes and b) have to be done on a *specific* day, are much better put as an entry in my electronic diary rather than Remember the Milk. <br/><br/>So, interestingly, my Tip is NOT to use Remember the Milk for EVERYTHING!</p>cobrastyle2020-01-02T17:53:36Z2020-01-02T17:53:36Z2020-01-02T17:53:36Ztag:rememberthemilk.com,1995:forum-tips-topic-23486-reply87838Reply to Displaying sub tasks<p><b>cobrastyle (Pro)</b> says:</p><p>Completely agree with this suggestion.<br/><br/>My perfered solution would be display in small text a breadcrumb trail of where the task comes from, starting with it's list:<br/><br/>work >> perform project x >> final evaluation <br/>Send out pre year end letter<br/><br/>I don't like solutions where you have to click around to figure it out; this would solve it with a glance... </p>clifford9492019-12-31T17:16:23Z2019-12-31T17:16:23Z2019-12-31T17:16:23Ztag:rememberthemilk.com,1995:forum-tips-topic-23491-reply87830Reply to Turn off but Save all my Tasks<p><b>clifford949</b> says:</p><p>I'm answering my own question because I couldn't figure out how to edit my post.<br/><br/>Is changing the due date for after I get back a good solution? Will I stop getting reminders until the due date?<br/><br/>Thanks!</p>clifford9492019-12-31T17:09:07Z2019-12-31T17:09:07Z2019-12-31T17:09:07Ztag:rememberthemilk.com,1995:forum-tips-topic-23491-reply87829Turn off but Save all my Tasks<p><b>clifford949</b> says:</p><p>I go overseas to work for several months at a time. I want to stop getting email notices on my (home routine) tasks but don't want to delete the tasks (like I did before my last trip).<br/><br/>What's the easiest way to accomplish this?<br/><br/>Thanks!</p>andrew.ripley2019-12-27T14:11:43Z2019-12-27T14:11:43Z2019-12-27T14:11:43Ztag:rememberthemilk.com,1995:forum-tips-topic-23486-reply87812Displaying sub tasks<p><b>andrew.ripley</b> says:</p><p>Hi everybody,<br/><br/>Is there a way for a subtask to have its parent task displayed when the sub task is due. I have a generic sub task called "Send out pre year end letter" that is common to many tasks but when the due date arrives all that's displayed is "Send out pre year end letter" instead of if the parent task was Bob T Monkey Year End Accounts and Send out pre year end letter was a subtask, the subtask was displayed as maybe Bob T Monkey Year End Accounts: Send out pre year end letter.<br/><br/>I hope that makes sense.<br/><br/>Regards<br/><br/>Andrew</p>evan.fredericks2019-12-08T08:56:09Z2019-12-08T08:56:09Z2019-12-08T08:56:09Ztag:rememberthemilk.com,1995:forum-tips-topic-23451-reply87754Streamline your weekly review with RTM pro features<p><b>evan.fredericks (Pro)</b> says:</p><p>One of the most important parts of any productivity system is a periodic (weekly/monthly/etc.) review. Unfortunately, it's also one of the most often skipped steps and is a main point of failure for many systems. I've fallen victim to this in the past, missing my appointment with myself to review my commitments and make sure I wasn’t missing anything. So I sought to use some of the pro features to fix this hole in my system.<br/><br/>In GTD, the part of the weekly review that mainly concerns your to-do lists is to have a parking lot for tasks that aren't current (referred to as the someday/maybe list) and review the list to see what should be made into a current task (next action). I had such a list that I would review along with my actionable list every week, and noticed the following issues:<br/>1. If the someday/maybe list gets long, reviewing it every week can become daunting and inefficient, since you end up reviewing the same tasks week in and week out even if they won't become current until a predictably later date.<br/>2. The simple step of having to open another list than my actionable items to start the process was enough of an extra step that it created friction to kicking off the process.<br/><br/>So I wanted a way to streamline the process by chunking the someday/maybe list, reviewing the appropriate chunks when they become relevant, and putting them more "in my face" to be reviewed. Here is my current solution:<br/><br/>1. Rather than having a separate list for my deferred tasks, I assign them their own priority (I use priority 2)<br/>2. I assign a due date for the tasks based on the *earliest* review date in which they might become relevant.<br/>3. In a Smart List that acts as my main working list, I include "OR (priority: 2 AND NOT dueAfter:Now)" so that all deferred items will pop onto my main list at the appropriate date.<br/>4. Use an advanced sort that sorts or groups (I prefer grouping) by priority before sorting by other criteria (due date in my case)<br/><br/>This way, the deferred items are thrown onto my main list in their own section, demanding some kind of action. If I'm really overwhelmed, I can simply adjust the due date of all the deferred items to a later time/date, but this is a conscious decision rather than neglecting to check a separate list that becomes a hiding spot.<br/><br/>https://i.imgur.com/EiZx5E7.png<br/><br/>BONUS:<br/>I do keep a separate smart list that only shows my future deferred items (Priority is 2 and due date is after today). This list is grouped by due date so I can quickly see the amount of tasks that will be coming in for any given review. During my weekly reviews, I'll have my main list open next to this list, and use the Deferred list as reference for effective task punting. My weekly/monthly reviews take place on Sundays, so I'll generally punt any tasks that don't become next actions either to a future week within the current calendar month or to the first Sunday of a future month. By keeping all of the deferred tasks in view, I can make sure I'm not punting too many tasks to a single review date and keep everything better distributed throughout the month/year.<br/><br/>https://i.imgur.com/L3n0bzy.png</p>kerrpe2019-12-06T13:48:32Z2019-12-06T13:48:32Z2019-12-06T13:48:32Ztag:rememberthemilk.com,1995:forum-tips-topic-23446-reply87736Updated Grocery Shopping<p><b>kerrpe</b> says:</p><p>I haven't seen any recipe / grocery suggestions in a long time, so I'll share my set up. This has been the evolution of ten years of RTM. ;)<br/><br/>I have three lists, one for each major type of recipe - Mains, Sides, Other (you could make these subtasks, but I find it easier to just have a list.)<br/>The recipes are tasks under these lists.<br/>The actual recipe instructions are either in the notes or just a URL (sometimes that's much faster, although I have had some web pages disappear over time so I recommend putting in the note.)<br/><br/>Here's the good part:<br/>Ingredients are sub-tasks to the recipe task, and are tagged "g" for grocery. Mostly they're all checked, but when I want to make a recipe I just uncheck the items I need to buy and they appear in my "g" tag list. I assign priority based on how my store is arranged (1=veg area, 2=meat, 3=dairy, none=shelf or freezer) and arrange my "g" list by priority.<br/><br/>Random items (like paper towels) are also tagged "g" and prioritized, but just go on a Shopping list.<br/>Now when I enter the store, I have a list for exactly what I need, in the order I need. <br/></p>johnp22019-12-06T06:24:39Z2019-12-06T06:24:39Z2019-12-06T06:24:39Ztag:rememberthemilk.com,1995:forum-tips-topic-16916-reply87735Reply to Using the iOS Drafts App to Add RTM Tasks<p><b>johnp2</b> says:</p><p>So can I assume RTM is not support X-Callback URL schmes? I've looked for any documentation but not finding anything. This is preventing me from getting a Pro subscription (which I want to do) but need to try it out first of course). If I am missing something here, forgive me (BTW, not looking for a hack via email etc(. Essentiually want to /create, /replace notes, /append to notes, and /attach files to any task. Thanks!</p>rothm2019-12-05T17:17:49Z2019-12-05T17:17:49Z2019-12-05T17:17:49Ztag:rememberthemilk.com,1995:forum-tips-topic-21474-reply87727Reply to Thank you, devs - making task into subtasks<p><b>rothm (Pro)</b> says:</p><p>Can only agree on that. I was not aware of this feature yet, but just now in urgent need for it the first time. And it worked as I woud have programmed the user interaction. Well done.</p>raymond.bergmark2019-12-04T08:32:38Z2019-12-04T08:32:38Z2019-12-04T08:32:38Ztag:rememberthemilk.com,1995:forum-tips-topic-22798-reply87711Reply to Linking an RTM Task to another RTM task<p><b>raymond.bergmark (Pro)</b> says:</p><p>Great idea!</p>hkas2019-12-03T10:32:44Z2019-12-03T10:32:44Z2019-12-03T10:32:44Ztag:rememberthemilk.com,1995:forum-tips-topic-22798-reply87707Reply to Linking an RTM Task to another RTM task<p><b>hkas</b> says:</p><p>+1</p>wardaxx2019-11-29T16:37:13Z2019-11-29T16:37:13Z2019-11-29T16:37:13Ztag:rememberthemilk.com,1995:forum-tips-topic-22658-reply87682Reply to My GTD set up <p><b>wardaxx</b> says:</p><p>Some great ideas for a newbie. Thanks</p>ranbarton2019-11-08T19:55:56Z2019-11-08T19:55:56Z2019-11-08T19:55:56Ztag:rememberthemilk.com,1995:forum-tips-topic-23252-reply87577Reply to An Updated To Do List<p><b>ranbarton (Pro)</b> says:</p><p>Pretty darn handy. Thanks!</p>(closed account)2019-10-24T01:41:30Z2019-10-24T01:41:30Z2019-10-24T01:41:30Ztag:rememberthemilk.com,1995:forum-tips-topic-23306-reply87519Reply to Share how you're using the iOS Shortcuts app with Remember The Milk<p><b>(closed account)</b> says:</p><p>I have been going for daily 4 mile walks now for years. Likewise, I have a daily repeating task called "Daily Walk!"<br/><br/>I have it setup now with Personal Automation that once I end my "Outdoor Walk" workout on my Apple Watch, it will automatically complete my "Daily Walk!" task.<br/><br/><img src="http://www.szaro.net/RTMDailyWalkTask.png" alt="" /></p>raymond.bergmark2019-10-23T14:40:41Z2019-10-23T14:40:41Z2019-10-23T14:40:41Ztag:rememberthemilk.com,1995:forum-tips-topic-23306-reply87516Reply to Share how you're using the iOS Shortcuts app with Remember The Milk<p><b>raymond.bergmark (Pro)</b> says:</p><p>This post made me look into Shortcuts again, can't understand why I didn't get their greatness at first glance! Thanks to Emily and pszaro for this!</p>(closed account)2019-10-22T11:25:07Z2019-10-22T11:25:07Z2019-10-22T11:25:07Ztag:rememberthemilk.com,1995:forum-tips-topic-23306-reply87511Reply to Share how you're using the iOS Shortcuts app with Remember The Milk<p><b>(closed account)</b> says:</p><p>@cobrastyle - No problem, I hope you find it useful!</p>cobrastyle2019-10-20T04:56:41Z2019-10-20T04:56:41Z2019-10-20T04:56:41Ztag:rememberthemilk.com,1995:forum-tips-topic-23306-reply87502Reply to Share how you're using the iOS Shortcuts app with Remember The Milk<p><b>cobrastyle (Pro)</b> says:</p><p>pszaro - you RULE for showing screenshots of how to do this. THANKS! </p>starkeycapital2019-10-08T03:32:16Z2019-10-08T03:32:16Z2019-10-08T03:32:16Ztag:rememberthemilk.com,1995:forum-tips-topic-22727-reply87471Reply to Business Travel Checklist Template<p><b>starkeycapital</b> says:</p><p>Great Tip</p>mjh_sakh2019-10-05T12:50:42Z2019-10-05T12:50:42Z2019-10-05T12:50:42Ztag:rememberthemilk.com,1995:forum-tips-topic-23336-reply87461Low maintenance GTD<p><b>mjh_sakh</b> says:</p><p>I am that kind of person who does not write down every small task, tracks time for completion and measures productivity of a single day; as well, I don't like to «snooze» task again and again. I learn that all that puts too much stress on me and discourages me from using tasks manager long term. So eventually I come up with easy going, low maintenance (thanks to RtM smart lists) time management based on GTD (Getting Things Done). <br/><br/><br/>*Bird's eye view<br/>As usually, there is normal inbox for things to write down. Then there are 4 levels: monthly, quarterly, someday, scheduled. <br/><br/>Someday bucket of tasks is reviewed once a quarter. Those tasks are not expected to be completed any soon. <br/><br/>Quarterly bucket is reviewed once a month. Tasks here are desired to be completed this quarter.<br/><br/>Monthly bucket is reviewed once a week. Tasks from it are selected for action this week. <br/><br/>Tasks are moved between buckets based on load, plans and desires. <br/><br/>Scheduled tasks have specific day when completion is expected, e.g. maintenance tasks like check smoke detector. I use «repeats» feature of RtM heavily and prefer «repeat after x period» to «every x period». <br/><br/><br/>*Routine<br/>Every morning I review my tasks marked for action and scheduled this week. It helps me to plan my day, e.g. pick something from home to work so I can complete errand during a day. I come back to the list several times per day, as time permits, to select tasks to action now. <br/><br/>Once a week/month/quarter I review monthly/quarterly/someday bucket and plan what I want try to complete next week/month/quarter. Move tasks between buckets accordingly. <br/><br/><br/>*RtM set up<br/>I mark Someday bucket tasks with «.someday» tag, and Quarterly with «.q» tag. I have «review .someday» and «review .q» tasks that repeat every quarter and month respectively. <br/><br/>I have "Monthly" smart list with following search query: <br/>NOT(tag:.someday OR tag:.q OR tag:na OR isLocated:true) AND due:never AND start:never AND isSubtask:false<br/><br/>I tag task with «na» tag, when selecting to action it this week. <br/><br/>I have "Action" smart list with following search query:<br/>tag:na OR dueBefore:Monday OR startBefore:Monday OR locatedWithin:"1 km"<br/><br/>This way I have 5 things in Favorite tab:<br/>- Inbox (sorted to other lists on occasion)<br/>- Action (default view and reviewed several times per day)<br/>- Monthly (reviewed once a week)<br/>- .q tag (reviewed once a month)<br/>- .someday tag (reviewed once a quarter)<br/><br/><br/>*Results<br/>I use this system together with RtM for more than a year now. I have about 100 open tasks at any given moment, but only 10 to 20 are in my attention every day. I close about 60 every month (thanks to RtM connection with IFTTT, I can track it in google sheets). </p>(closed account)2019-10-04T17:31:10Z2019-10-04T17:31:10Z2019-10-04T17:31:10Ztag:rememberthemilk.com,1995:forum-tips-topic-23306-reply87457Reply to Share how you're using the iOS Shortcuts app with Remember The Milk<p><b>(closed account)</b> says:</p><p>I also have two shortcut icons on the phone. Once called "Today" and "Tomorrow". Inside each shortcut, it performs a bunch of queries (Show calendar schedule, Check for any scheduled deliveries, etc), One of those entries is to show my tasks that are due "Today" and "Tomorrow" in RTM, depending on which shortcut I execute. It's a quick way to see what is happening "Today" and "Tomorrow".<br/><br/>Hopefully that makes sense to everyone.</p>(closed account)2019-10-04T17:22:24Z2019-10-04T17:22:24Z2019-10-04T17:22:24Ztag:rememberthemilk.com,1995:forum-tips-topic-23306-reply87456Reply to Share how you're using the iOS Shortcuts app with Remember The Milk<p><b>(closed account)</b> says:</p><p>I am currently using a shortcut to create a task to follow up from a particular URL in Safari. Basically, once setup, when in Safari, I click the share button and select "Create Task in RTM to Follow Up". Behind the scenes, it performs the following:<br/><br/>Creates a task: "Follow Up With This: ", due today, with a High priority and an estimated 15 min. It also adds a note with the exact URL pointing back to the original URL.<br/><br/>So, when I have time to follow up, I click on the link in the Tasks and performed the needed action.<br/><br/><img src="http://szaro.net/CreateTaskInRTMToFollowUp.png" alt="" /></p>emily2019-10-01T18:02:58Z2019-10-01T18:02:58Z2019-10-01T18:02:58Ztag:rememberthemilk.com,1995:forum-tips-topic-23255-reply87436Reply to Remembering to Contact Old Friends<p><b>emily (Remember The Milk)</b> says:</p><p>Hi eoe,<br/><br/>Awesome tip! This definitely makes it much less overwhelming to stay in touch with all your old friends. You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/188068779088/tips-tricks-tuesday-contacting-friends-to-stay">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. Thanks for sharing your tip!</p>mirbogat2019-09-30T08:34:46Z2019-09-30T08:34:46Z2019-09-30T08:34:46Ztag:rememberthemilk.com,1995:forum-tips-topic-23306-reply87418Reply to Share how you're using the iOS Shortcuts app with Remember The Milk<p><b>mirbogat</b> says:</p><p>I'm really enjoying the new shortcuts integration, it's been truly amazing for my daily routines!<br/><br/>One use case I would like to share is the ability to use shortcuts to quickly add groceries to my Grocery shopping List. <br/><br/>This is how I have it set up:<br/><br/>1. Create a new Shortcut and tap 'Add Action'.<br/>2. Under apps choose RTM and the 'Add Task' action.<br/>3. Enter the name of a common household item that you usually buy.<br/>4. Add the RTM action 'Set task field', choose 'List' and pick the list you want the task to be added to (e.g. 'Grocery Shopping List')<br/>5. Use the 'Set task field' action again to add other properties to the task. I have it set to add the location 'Grocery store'.<br/>6. Tap 'Next' and give the Shortcut a fitting name, e.g. 'Buy Milk'. You can also pick an icon and color for the Shortcut.<br/>7. On the 'My Shortcuts' screen, tap the three dots to open your newly created Shortcut.<br/>8. Tap the 'Share' icon in the bottom toolbar and choose 'Add to home screen'. <br/><br/>You now have a Shortcut icon on your home screen that you can easily just tap whenever you need to remember to buy the specific grocery item.<br/><br/>I have added all my grocery shortcuts to a separate folder on my home screen so I can quickly find them when needed. <br/><br/>I have also set an Automation in Shortcuts to automatically show me my Grocery Shopping List when I arrive at the store.<br/><br/>A bonus tip is that on the 'Add to home screen' dialogue (step 8 above), you can tap the icon under 'Name and Symbol on Home Screen' and choose either a photo or a file as the icon. I made a Google search for 'milk icon' and saved an icon to my iCloud Drive. I have now picked it as the icon for my 'Buy Milk' shortcut. This makes it even faster to distinguish one grocery item from another!<br/></p>emily2019-09-26T16:49:59Z2019-09-26T16:49:59Z2019-09-26T16:49:59Ztag:rememberthemilk.com,1995:forum-tips-topic-23306-reply87396Share how you're using the iOS Shortcuts app with Remember The Milk<p><b>emily (Remember The Milk)</b> says:</p><p>With our <a rel="nofollow" href="https://blog.rememberthemilk.com/post/187964643308/new-for-remember-the-milk-on-ios-13-dark-mode-and">latest app update</a>, we now have support for the new Shortcuts app in iOS 13 (yay!).<br/><br/>There are infinite ways to use shortcuts, and we'd love to hear what you've come up with. :)<br/><br/>To get started, here's a few shortcut ideas we've come up with so far:<br/><br/>* Add a task using the clipboard contents as the task name, then set the task's due date to today.<br/>* Get all the tasks from my "Overdue" <a rel="nofollow" href="https://www.rememberthemilk.com/help/answer/basics-smartlists-whatare">Smart List</a>, and postpone them (i.e., make them due today).<br/>* When my alarm is stopped, open my Today list.<br/>* When I arrive at work, show me the tasks with an "Office" location.<br/>* At 9:00 AM on Mondays, get all the tasks from my “Due This Week” Smart List, and make them high priority.<br/>* At 9:00 AM on Mondays, get all the tasks from that match the search “priority:1 AND list:Work”, and give them all to Bob T. Monkey.<br/>* At 12:00 AM every day, get all the tasks from my “Overdue” Smart List, and postpone them (i.e., make them due today).<br/>* At 6:00 PM on Fridays, open my “Weekend” Smart List.<br/>* When I open the Remember The Milk app, start playing my “Get Things Done” playlist in Apple Music.</p>emily2019-09-24T21:03:22Z2019-09-24T21:03:22Z2019-09-24T21:03:22Ztag:rememberthemilk.com,1995:forum-tips-topic-15665-reply87383Reply to Tracking Daily Routines<p><b>emily (Remember The Milk)</b> says:</p><p>Hi amirmasoudabdol,<br/><br/>Great tip! You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/187928436223/tips-tricks-tuesday-tracking-your-daily-routine">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>zerzawy2019-09-22T14:03:24Z2019-09-22T14:03:24Z2019-09-22T14:03:24Ztag:rememberthemilk.com,1995:forum-tips-topic-23299-reply87368Saving money on auctions<p><b>zerzawy (Pro)</b> says:</p><p>I often use online auctions similar to ebay. When I find time I stroll around the products and when I see something interesting I share it to RTM, together with the due time which I think I should react at least. When this product pops up in RTM I still have time to decide if I need it and can enter the auction. So in many cases I found out I do not need it and because I did not bid I have no obligations.</p>zerzawy2019-09-12T11:04:38Z2019-09-12T11:04:38Z2019-09-12T11:04:38Ztag:rememberthemilk.com,1995:forum-tips-topic-23268-reply87303Reply to purge attachements in dbox or gdrive<p><b>zerzawy (Pro)</b> says:</p><p>Nice idea. Thank you very much</p>fant2019-09-12T10:35:49Z2019-09-12T10:35:49Z2019-09-12T10:35:49Ztag:rememberthemilk.com,1995:forum-tips-topic-23268-reply87302purge attachements in dbox or gdrive<p><b>fant (Pro)</b> says:</p><p>Hi,<br/><br/>the attachments archived in dropbox or gdrive pile up.<br/><br/>Here a simple query to purge the archive:<br/><br/> status:completed and hasAttachments:true<br/><br/>Now, attachments of completed task can be deleted by a klick on the garbage bin near the attachment. You can decide if you want to keep it in dbox/gdrive or delete it physically.<br/><br/>Probably too simple ;-)<br/></p>emily2019-09-10T21:12:15Z2019-09-10T21:12:15Z2019-09-10T21:12:15Ztag:rememberthemilk.com,1995:forum-tips-topic-23194-reply87297Reply to What's in the Freezer?<p><b>emily (Remember The Milk)</b> says:</p><p>Hi jjcardil,<br/><br/>Great tip! I've definitely been known to shop without regard for how full our freezer already is. :) You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/187628225613/tips-tricks-tuesday-tracking-whats-in-your">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. Thanks for sharing!</p>emily2019-09-03T17:15:52Z2019-09-03T17:15:52Z2019-09-03T17:15:52Ztag:rememberthemilk.com,1995:forum-tips-topic-23203-reply87280Reply to What to do when I get a chance to travel to (city)?<p><b>emily (Remember The Milk)</b> says:</p><p>Hi radmoose,<br/><br/>Awesome idea, and one that Bob needs to use for his various travels. :)<br/><br/>Thanks for sharing -- you're our <a rel="nofollow" href="https://blog.rememberthemilk.com/post/187468672038/tips-tricks-tuesday-organizing-destinations-for">Tips & Tricks Tuesday winner</a> this week, and we've added a free year of Pro to your Remember The Milk account.</p>eoe2019-08-28T01:56:31Z2019-08-28T01:56:31Z2019-08-28T01:56:31Ztag:rememberthemilk.com,1995:forum-tips-topic-23255-reply87254Remembering to Contact Old Friends<p><b>eoe (Pro)</b> says:</p><p>I have friends all over the world and it's hard to keep up. I don't use Facebook and like to write emails to them (emails are the new snail mail!), but often procrastinate or don't remember who I contacted recently and who I haven't contacted in 3 years.<br/><br/>I made a list, `Contacts`, where I list all the people I want to stay in touch with. Each person gets a start date of a Saturday and each time I write I cycle them to the end of the list. An example is easier to follow:<br/><br/>Bob - Start Date: Saturday, August 31st<br/>Jane - Start Date: Saturday, September 7th<br/>Larry - Start Date: Saturday, September 14th<br/>...<br/><br/>After I write Bob, I make his Start Date: Sept 21st<br/><br/>I love this for 2 main reasons:<br/>1. Having only 1 pop up every week makes it easier to tackle<br/>2. I make sure I keep in touch with everyone equally<br/><br/>The one eye-opening thing I discovered when I did this is that if I contact 1 friend every week, I only contact them twice a year! This gives me more motivation to write them since it's so easy to lose touch for years.<br/><br/>The bonus is the emails you get back!<br/><br/></p>emily2019-08-27T21:03:42Z2019-08-27T21:03:42Z2019-08-27T21:03:42Ztag:rememberthemilk.com,1995:forum-tips-topic-23199-reply87253Reply to General Storage<p><b>emily (Remember The Milk)</b> says:</p><p>Hi hwebbjr,<br/><br/>Excellent tip, and one I need to use. :) You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/187312581213/tips-tricks-tuesday-use-quick-searches-to-find">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account.</p>(closed account)2019-08-24T18:10:47Z2019-08-24T18:10:47Z2019-08-24T18:10:47Ztag:rememberthemilk.com,1995:forum-tips-topic-23194-reply87248Reply to What's in the Freezer?<p><b>(closed account)</b> says:</p><p>This is a great idea to use with my Costco list. We like to stay stocked up on shrimp, salmon, cod and blueberries at all times. Thank you for the great tip.</p>ashley.banks2019-08-23T21:51:40Z2019-08-23T21:51:40Z2019-08-23T21:51:40Ztag:rememberthemilk.com,1995:forum-tips-topic-23252-reply87247An Updated To Do List<p><b>ashley.banks</b> says:</p><p>Several years ago, I shared a smart list for capturing upcoming events without deadlines, along with other near future to-dos. Now I'm back, with a few tweaks to share!<br/><br/>The new search terms I'm using are:<br/><br/>((status:incomplete) AND (due:never OR due:today OR dueBefore:now OR (dueWithin:"1 week" AND NOT tag:recur))) AND (startBefore:tomorrow OR start:never)<br/><br/>This captures all stray items that either have no due date, or a nearby (or overdue) due date. I'm not caught by surprise on upcoming deadlines and I also don't let smaller things that don't have strict due dates fall through the cracks. Adding NOTtag:recur allows me to use tagging to filter out recurring events that I don't want to keep track of (like submitting my timesheet, which is unlikely to take me by surprise), but makes sure I still capture recurring events that may need to be on my radar, like seasonal events.<br/><br/>Similarly, the start exclusions help me filter out tasks which are small and need doing but simply can't be done until a specific time. These combine to ensure the list is clear of any tasks that you can't take immediate action on or at least begin preparation for.<br/><br/>Note that you could also add a location or list parameter to the search terms, allowing you to have a filtered to do list for work, one for home, and so on!</p>emily2019-08-21T17:34:31Z2019-08-21T17:34:31Z2019-08-21T17:34:31Ztag:rememberthemilk.com,1995:forum-tips-topic-23113-reply87229Reply to Track your projects, not just to-do list<p><b>emily (Remember The Milk)</b> says:</p><p>Hi riazullah,<br/><br/>Awesome tip! You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/187146522838/tips-tricks-tuesday-organizing-your-tasks-and">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>stefank602019-08-18T19:03:26Z2019-08-18T19:03:26Z2019-08-18T19:03:26Ztag:rememberthemilk.com,1995:forum-tips-topic-22696-reply87219Reply to "Eat the frog" with RTM<p><b>stefank60</b> says:</p><p>Loving the idea of frog as a Tag - I may well adopt this myself too :)</p>stefank602019-08-17T23:34:00Z2019-08-17T23:34:00Z2019-08-17T23:34:00Ztag:rememberthemilk.com,1995:forum-tips-topic-23194-reply87214Reply to What's in the Freezer?<p><b>stefank60</b> says:</p><p>I like this idea :)</p>anhthuytnguyen2019-08-17T07:11:40Z2019-08-17T07:11:40Z2019-08-17T07:11:40Ztag:rememberthemilk.com,1995:forum-tips-topic-22496-reply87212Reply to Weekend Tasks in one list<p><b>anhthuytnguyen (Pro)</b> says:</p><p>Lovely! This one has been stumping me for a while.</p>timothy.odell2019-08-16T17:22:27Z2019-08-16T17:22:27Z2019-08-16T17:22:27Ztag:rememberthemilk.com,1995:forum-tips-topic-15665-reply87209Reply to Tracking Daily Routines<p><b>timothy.odell</b> says:</p><p>I'm going to try this now <br/></p>lirazhaim12019-08-15T10:07:51Z2019-08-15T10:07:51Z2019-08-15T10:07:51Ztag:rememberthemilk.com,1995:forum-tips-topic-23199-reply87201Reply to General Storage<p><b>lirazhaim1</b> says:</p><p>Thank!!!</p>lirazhaim12019-08-15T10:07:48Z2019-08-15T10:07:48Z2019-08-15T10:07:48Ztag:rememberthemilk.com,1995:forum-tips-topic-23199-reply87200Reply to General Storage<p><b>lirazhaim1</b> says:</p><p>Thank!!!</p>(closed account)2019-08-14T18:11:20Z2019-08-14T18:11:20Z2019-08-14T18:11:20Ztag:rememberthemilk.com,1995:forum-tips-topic-23199-reply87194Reply to General Storage<p><b>(closed account)</b> says:</p><p>Love it! Thanks for the idea. I'll be implementing this.</p>(closed account)2019-08-14T18:08:54Z2019-08-14T18:08:54Z2019-08-14T18:08:54Ztag:rememberthemilk.com,1995:forum-tips-topic-23230-reply87193Reply to Can I see tasks overdue by 2 weeks?<p><b>(closed account)</b> says:</p><p>The real topic is in Help: https://www.rememberthemilk.com/forums/help/23239/<br/><br/>This can be ignored or deleted by the moderators (or by Bob).</p>(closed account)2019-08-14T18:08:38Z2019-08-14T18:08:38Z2019-08-14T18:08:38Ztag:rememberthemilk.com,1995:forum-tips-topic-23231-reply87192Reply to Can I see tasks overdue by 2 weeks?<p><b>(closed account)</b> says:</p><p>The real topic is in Help: https://www.rememberthemilk.com/forums/help/23239/<br/><br/>This can be ignored or deleted by the moderators (or by Bob).</p>(closed account)2019-08-11T12:51:29Z2019-08-11T12:51:29Z2019-08-11T12:51:29Ztag:rememberthemilk.com,1995:forum-tips-topic-23231-reply87174Reply to Can I see tasks overdue by 2 weeks?<p><b>(closed account)</b> says:</p><p>Also, I meant to put this in the Help forum. Can the other one be moved?<br/><br/>I'm not batting 1.000 today, am I?? :)</p>(closed account)2019-08-11T12:50:17Z2019-08-11T12:50:17Z2019-08-11T12:50:17Ztag:rememberthemilk.com,1995:forum-tips-topic-23231-reply87173Reply to Can I see tasks overdue by 2 weeks?<p><b>(closed account)</b> says:</p><p>I'm sorry for the duplication. Can someone delete this one?</p>(closed account)2019-08-11T12:49:15Z2019-08-11T12:49:15Z2019-08-11T12:49:15Ztag:rememberthemilk.com,1995:forum-tips-topic-23231-reply87172Can I see tasks overdue by 2 weeks?<p><b>(closed account)</b> says:</p><p>I would like to see tasks that are dueWithin 2 weeks ago. Is there a way to do that without hard coding a date?<br/><br/>If I search for dueWithin:"2 weeks of today" it assumes 2 weeks in the future rather than 2 weeks in the past.<br/>If I search for dueBefore:"2 weeks ago" it ignores the word "ago" and, again, assumes 2 weeks in the future.<br/>Same with dueWithin:"2 weeks before today". It ignores the words "before today" and assumes 2 weeks in the future.<br/><br/>Is there a way to see all tasks that are 2 weeks or more overdue, or tasks that are overdue by no more than 2 weeks without hard coding a date?<br/><br/>Thanks!</p>(closed account)2019-08-11T12:48:56Z2019-08-11T12:48:56Z2019-08-11T12:48:56Ztag:rememberthemilk.com,1995:forum-tips-topic-23230-reply87171Can I see tasks overdue by 2 weeks?<p><b>(closed account)</b> says:</p><p>I would like to see tasks that are dueWithin 2 weeks ago. Is there a way to do that without hard coding a date?<br/><br/>If I search for dueWithin:"2 weeks of today" it assumes 2 weeks in the future rather than 2 weeks in the past.<br/>If I search for dueBefore:"2 weeks ago" it ignores the word "ago" and, again, assumes 2 weeks in the future.<br/>Same with dueWithin:"2 weeks before today". It ignores the words "before today" and assumes 2 weeks in the future.<br/><br/>Is there a way to see all tasks that are 2 weeks or more overdue, or tasks that are overdue by no more than 2 weeks without hard coding a date?<br/><br/>Thanks!</p>raymond.bergmark2019-08-08T06:44:20Z2019-08-08T06:44:20Z2019-08-08T06:44:20Ztag:rememberthemilk.com,1995:forum-tips-topic-23136-reply87158Reply to errands<p><b>raymond.bergmark (Pro)</b> says:</p><p>Error message:<br/>Sidan fungerar inte<br/>www.rememberthemilk.com kan för närvarande inte hantera förfrågan.<br/>HTTP ERROR 500</p>raymond.bergmark2019-08-08T06:43:09Z2019-08-08T06:43:09Z2019-08-08T06:43:09Ztag:rememberthemilk.com,1995:forum-tips-topic-23136-reply87157Reply to errands<p><b>raymond.bergmark (Pro)</b> says:</p><p>I also got an error message after posting the last message.</p>raymond.bergmark2019-08-08T06:41:30Z2019-08-08T06:41:30Z2019-08-08T06:41:30Ztag:rememberthemilk.com,1995:forum-tips-topic-23136-reply87156Reply to errands<p><b>raymond.bergmark (Pro)</b> says:</p><p>There seems to be a problem in the forum with all these double posts, affecting even Emily in this case ;-)</p>raymond.bergmark2019-08-08T06:39:38Z2019-08-08T06:39:38Z2019-08-08T06:39:38Ztag:rememberthemilk.com,1995:forum-tips-topic-23203-reply87155Reply to What to do when I get a chance to travel to (city)?<p><b>raymond.bergmark (Pro)</b> says:</p><p>Great idea, the mobile app adds extra functionality here!</p>raymond.bergmark2019-08-08T06:38:24Z2019-08-08T06:38:24Z2019-08-08T06:38:24Ztag:rememberthemilk.com,1995:forum-tips-topic-23199-reply87154Reply to General Storage<p><b>raymond.bergmark (Pro)</b> says:</p><p>Excellent idea!</p>emily2019-08-06T19:50:49Z2019-08-06T19:50:49Z2019-08-06T19:50:49Ztag:rememberthemilk.com,1995:forum-tips-topic-23136-reply87148Reply to errands<p><b>emily (Remember The Milk)</b> says:</p><p>Hi stevenov,<br/><br/>Thanks for sharing this! You're our <a rel="nofollow" href="https://blog.rememberthemilk.com/post/186821180873/tips-tricks-tuesday-keeping-a-running-list-for">Tips & Tricks Tuesday winner</a> this week. :) We've added a free year of Pro to your Remember The Milk account.</p>emily2019-08-06T19:50:38Z2019-08-06T19:50:38Z2019-08-06T19:50:38Ztag:rememberthemilk.com,1995:forum-tips-topic-23136-reply87147Reply to errands<p><b>emily (Remember The Milk)</b> says:</p><p>Hi stevenov,<br/><br/>Thanks for sharing this! You're our <a rel="nofollow" href="https://blog.rememberthemilk.com/post/186821180873/tips-tricks-tuesday-keeping-a-running-list-for">Tips & Tricks Tuesday winner</a> this week. :) We've added a free year of Pro to your Remember The Milk account.</p>radmoose2019-07-31T17:58:19Z2019-07-31T17:58:19Z2019-07-31T17:58:19Ztag:rememberthemilk.com,1995:forum-tips-topic-23209-reply87085Test<p><b>radmoose</b> says:</p><p>please delete</p>radmoose2019-07-31T17:57:45Z2019-07-31T17:57:45Z2019-07-31T17:57:45Ztag:rememberthemilk.com,1995:forum-tips-topic-23208-reply87084Test<p><b>radmoose</b> says:</p><p>please delete</p>radmoose2019-07-31T17:56:58Z2019-07-31T17:56:58Z2019-07-31T17:56:58Ztag:rememberthemilk.com,1995:forum-tips-topic-23207-reply87083Test<p><b>radmoose</b> says:</p><p>Please delete</p>radmoose2019-07-31T02:23:54Z2019-07-31T02:23:54Z2019-07-31T02:23:54Ztag:rememberthemilk.com,1995:forum-tips-topic-23206-reply87081s<p><b>radmoose</b> says:</p><p>x</p>radmoose2019-07-31T02:23:26Z2019-07-31T02:23:26Z2019-07-31T02:23:26Ztag:rememberthemilk.com,1995:forum-tips-topic-23205-reply87080Visit these places when I am in (city)!<p><b>radmoose</b> says:</p><p>I love using RTM for my general tasks, both personal and work related, however, I found that RTM is also good for my travel time!<br/><br/>I have created city lists for the next time I travel to them so I don't forget to visit the places I would like to.<br/><br/>I always remember that I wanted to go to a place when I get back!<br/><br/>I add a city list, then put the places I want to visit into the list as seperate ToDo items. I add notes and URLs about the place so I don't have to go running all over to find them when I need the info most. <br/><br/>I find that setting a location in the particular city and adding the items I have created, the Mobile Apps can let me know that I am near a place that I wanted to visit.<br/><br/>Using RTM make it great to plan for a trip without having to remember all of the little details.<br/></p>radmoose2019-07-31T02:17:08Z2019-07-31T02:17:08Z2019-07-31T02:17:08Ztag:rememberthemilk.com,1995:forum-tips-topic-23204-reply87079What to do when I get a chance to travel to (city)?<p><b>radmoose</b> says:</p><p>I have found a method to use RTM in yet another way....<br/>What to do when I get a chance to travel to (city)!<br/><br/>I create a list that is the name of the city as throughout the time I have before I visit, I add places that I find or think of to the list, so when I get to the particular city I can bring up the list and check them off as I get to visit them.<br/><br/>For example, when I next go to Vancouver BC I want to visit the Capilano Suspension Bridge. I added it to my RTM list, add the URL and notes.<br/><br/>When I am ready to visit Vancouver,BC the list of places to visit is already completed and easy to use.<br/><br/>It also helps that I can share the list with friends or family.<br/><br/>To take it to the next level, I can put in locations of areas that I want to visit and using the mobile app, the suggestions popup when I am in the area.<br/></p>radmoose2019-07-31T02:16:57Z2019-07-31T02:16:57Z2019-07-31T02:16:57Ztag:rememberthemilk.com,1995:forum-tips-topic-23203-reply87078What to do when I get a chance to travel to (city)?<p><b>radmoose</b> says:</p><p>I have found a method to use RTM in yet another way....<br/>What to do when I get a chance to travel to (city)!<br/><br/>I create a list that is the name of the city as throughout the time I have before I visit, I add places that I find or think of to the list, so when I get to the particular city I can bring up the list and check them off as I get to visit them.<br/><br/>For example, when I next go to Vancouver BC I want to visit the Capilano Suspension Bridge. I added it to my RTM list, add the URL and notes.<br/><br/>When I am ready to visit Vancouver,BC the list of places to visit is already completed and easy to use.<br/><br/>It also helps that I can share the list with friends or family.<br/><br/>To take it to the next level, I can put in locations of areas that I want to visit and using the mobile app, the suggestions popup when I am in the area.<br/></p>hwebbjr2019-07-27T19:37:10Z2019-07-27T19:37:10Z2019-07-27T19:37:10Ztag:rememberthemilk.com,1995:forum-tips-topic-23198-reply87071Reply to General Storage<p><b>hwebbjr</b> says:</p><p>Sorry for the double entry! I got a message that said my post couldn't be processed the first time...</p>hwebbjr2019-07-27T19:36:49Z2019-07-27T19:36:49Z2019-07-27T19:36:49Ztag:rememberthemilk.com,1995:forum-tips-topic-23199-reply87070Reply to General Storage<p><b>hwebbjr</b> says:</p><p>Sorry for the double entry! I got a message that said my post couldn't be processed the first time...</p>hwebbjr2019-07-27T19:29:38Z2019-07-27T19:29:38Z2019-07-27T19:29:38Ztag:rememberthemilk.com,1995:forum-tips-topic-23199-reply87069General Storage<p><b>hwebbjr</b> says:</p><p>Before I retired, I dealt with hundreds of files containing confidential information. To facilitate being able to locate what I needed quickly, I created a spreadsheet wherein I indexed all my files, locations, and content notes. A quick search could find the location of any document within seconds and I could retrieve any file within minutes.<br/><br/>Upon my retirement I found a similar system using RTM could assist me in organizing my closets and garage that are filled with storage tubs. Within seconds I can find the location of any stored item within seconds. Here's my simple method:<br/><br/>1. Create a list titled "Storage"<br/>2. Each task in the list is a storage location (e.g., Tub 1, Blue Tub, Box 5).<br/>3. Items within the storage locations are listed as subtasks within each main task.<br/><br/>Now, a quick search (e.g., name:sweater) will find the location of all sweaters in storage.<br/><br/>Tags added to each item can be used to help create broader searches. So, if all Christmas items are tagged with the tag, "xmas-decorations", the search, "tag:xmas-decorations" will return the location of all items with that tag. No more fumbling around looking for items that may be in 10 different tubs!</p>hwebbjr2019-07-27T18:59:13Z2019-07-27T18:59:13Z2019-07-27T18:59:13Ztag:rememberthemilk.com,1995:forum-tips-topic-23198-reply87068General Storage<p><b>hwebbjr</b> says:</p><p>Before my retirement, my office files were filled with confidential items. I created a spreadsheet wherein I indexed my files. With the search feature, I was able to determine the location of any of my 739 files within 30 seconds and was able to retrieve it within minutes. <br/><br/>After I retired and I began to organize my garage, I found that Remember The Milk was able to handle the same task of indexing all my possessions and it's powerful search feature can help me locate anything inside my numerous storage crates within seconds. Even better, it was available on my phone so my index was at hand whenever I needed it.<br/><br/>My simple set-up:<br/>1. Create a list titled "Storage".<br/>2. Each "task" in the list is the storage tub (e.g., Tub 01, Gray Tub).<br/>3. Within each task (i.e. storage location), I list each item in the tub as a subtask.<br/>4. As an option, I use tags to indicate if an item is clothing, electronics, tools, etc.<br/><br/>Using this method I'm able to search for a specific item with RTM returning the location immediately (e.g., name:"christmas lights"). I can also search the tag (e.g., tag:xmas-decorations) to do a broader search and RTM will return a list of all stored items with that tag with their locations. No more frustrations!</p>(closed account)2019-07-26T12:59:41Z2019-07-26T12:59:41Z2019-07-26T12:59:41Ztag:rememberthemilk.com,1995:forum-tips-topic-23194-reply87063What's in the Freezer?<p><b>(closed account)</b> says:</p><p>We have a cottage located 1 hour from our house. Every weekend when we leave for the cottage my wife asks "whats in the freezer for dinner." I say I don't know so we go buy food for the weekend only to arrive at the cottage to find we had plenty of food in the freezer!! I tried solving the problem with paper lists but I never had the list at my fingertips when I needed it. <br/><br/>I solved the problem with RTM. I created a List called "Freezer". I inventoried the freezer and added everything to the list. When we take something out of the freezer I check it off the list. When we bring groceries and add them to the freezer I add to the list. This is easy to do because I always have my phone with me and with RTM it is quick and easy to check things off.<br/><br/>My wife is now amazed when she's asks whats in the freezer at the lake....I know exactly what we have.<br/><br/>Thank you RTM!!</p>emily2019-07-23T20:24:53Z2019-07-23T20:24:53Z2019-07-23T20:24:53Ztag:rememberthemilk.com,1995:forum-tips-topic-23133-reply87058Reply to Friends suggestions<p><b>emily (Remember The Milk)</b> says:</p><p>Hi hhmacedo,<br/><br/>Excellent tip! It's our <a rel="nofollow" href="https://blog.rememberthemilk.com/post/186498220453/tips-tricks-tuesday-organize-your">Tips & Tricks Tuesday winner</a> this week. We've added a free year of Pro to your Remember The Milk account.</p>countdiso2019-07-22T09:00:09Z2019-07-22T09:00:09Z2019-07-22T09:00:09Ztag:rememberthemilk.com,1995:forum-tips-topic-23133-reply87051Reply to Friends suggestions<p><b>countdiso (Pro)</b> says:</p><p>I do this, although I never had the idea of adding in who made the suggestion, so I'll start doing that too. Thank you.</p>ilq2019-07-08T17:35:41Z2019-07-08T17:35:41Z2019-07-08T17:35:41Ztag:rememberthemilk.com,1995:forum-tips-topic-22658-reply87006Reply to My GTD set up <p><b>ilq</b> says:</p><p>Thank you for your post!</p>(closed account)2019-06-23T20:32:59Z2019-06-23T20:32:59Z2019-06-23T20:32:59Ztag:rememberthemilk.com,1995:forum-tips-topic-23136-reply86953Reply to errands<p><b>(closed account)</b> says:</p><p>all of those ITEMS can be challenging! Sorry!</p>(closed account)2019-06-23T19:07:19Z2019-06-23T19:07:19Z2019-06-23T19:07:19Ztag:rememberthemilk.com,1995:forum-tips-topic-23136-reply86952errands<p><b>(closed account)</b> says:</p><p>I have my whole life in RTM, which is great, but all of those tags can be challenging when I'm on the go. I use a tag called errand for things I need to do when I'm out of the house: pick up dry cleaning, get cash, etc. This when, when I'm in our business district, I just pull up the errand tag on my phone, and I have a list of everything I need to do. <br/><br/>I add things all week long, so the list is always ready for me, even if I didn't expect to be out out and about.</p>hhmacedo2019-06-20T18:46:44Z2019-06-20T18:46:44Z2019-06-20T18:46:44Ztag:rememberthemilk.com,1995:forum-tips-topic-23133-reply86946Friends suggestions<p><b>hhmacedo</b> says:</p><p>Whenever I talk to friends and they suggest me some TV show, podcast episode or one album, I intend to see, listen or read but not always I can do it that week, sometimes going postponing for months. When a lot of time goes by, I may end up forgetting who suggested it, which makes feedback difficult. To avoid this, I've created a list called "must-" with everything I have to do there, whether it's suggested by someone I know or because I've seen it somewhere. If it was a friend that suggested, I mark with the tag "suggested" and in "Notes" I put who was the person who suggested me.<br/><br/>I also use emojis in the tasks to identify easier what each thing is, according to the list below:<br/>🎞️ movies or series<br/>💿 albums<br/>🎙️ podcast episodes<br/>📄 journal articles<br/>📖 books</p>fant2019-06-15T07:22:27Z2019-06-15T07:22:27Z2019-06-15T07:22:27Ztag:rememberthemilk.com,1995:forum-tips-topic-22966-reply86912Reply to The fate of tasks...<p><b>fant (Pro)</b> says:</p><p>Hi, sorry for the late answer.<br/>I meant the emojis as Geojono described. I only wrote (skull) or (snail) because I was not sure if the emojis will be shown correctly in my post.</p>riazullah2019-06-09T01:26:21Z2019-06-09T01:26:21Z2019-06-09T01:26:21Ztag:rememberthemilk.com,1995:forum-tips-topic-23113-reply86897Track your projects, not just to-do list<p><b>riazullah (Pro)</b> says:</p><p>I used to monitor a master list of to-do items that I struggled to prioritize on a daily basis.<br/><br/>After reading/listening to some productivity advice. I have been tracking my projects instead of to-do lists. In essence, the approach is to review all open projects on daily basis and identify one or 2 activities on a daily basis that need to be accomplished that day in order to make progress on one or more projects. This project based approach helps me pick at the most valuable task that will move my projects closer to completion.<br/> <br/>There are 2 ways to accomplish this in RTM.<br/>1) You can create each of your project as a list. Tasks per project go to the relevant list<br/>2) The approach that I have adapted is, to create lists for active projects and passive projects each. Then add each project as a task within that list. You can then list subtasks within each of these projects. A pro account will help to track each of these subtasks with a due date, priority etc.<br/><br/>Some of my projects are: Career progressoin, Sell home, Author a book, Trip to France and India. <br/><br/>The nice thing with RTM is you can still look at your master list of tasks in a snap just by selecting 'All tasks' option. Hence the change shouldn't be hard. Give it a try and share your feedback. </p>maciek.ziernicki2019-06-03T18:01:07Z2019-06-03T18:01:07Z2019-06-03T18:01:07Ztag:rememberthemilk.com,1995:forum-tips-topic-21878-reply86880Reply to How I use "Okay, Google - Note To Self" handsfree to add RTM task when driving, using Android Auto, Gmail filters, and ifttt.com<p><b>maciek.ziernicki (Pro)</b> says:</p><p>Here is a more flexible approach utilizing Google Scripts. It's better because it removes the need for IFTTT, a third-party, to be accessing your email. Furthermore, it allows you to add due dates, priorities, etc. directly with your voice. I've modified this script further for myself, but it's an excellent start:<br/><br/>https://gist.github.com/westonruter/4528421</p>maciek.ziernicki2019-06-03T17:56:03Z2019-06-03T17:56:03Z2019-06-03T17:56:03Ztag:rememberthemilk.com,1995:forum-tips-topic-23070-reply86879Reply to Not "losing" emailed tasks<p><b>maciek.ziernicki (Pro)</b> says:</p><p>Two other solutions to this issue:<br/><br/>1. Don't BCC the email to RTM. Just send the email reply as usual, then forward it, and change the subject there.<br/><br/>2. Set RTM to add a due date by default to all new tasks. Set it to "today". Then, if you're ever adding a task through some other method and do not want it to get a default due date, add ^never to it when adding.</p>(closed account)2019-05-10T13:14:36Z2019-05-10T13:14:36Z2019-05-10T13:14:36Ztag:rememberthemilk.com,1995:forum-tips-topic-22966-reply86811Reply to The fate of tasks...<p><b>(closed account)</b> says:</p><p>Thanks, countdiso! Super good information and resource!</p>irfan.bashir2019-05-07T12:21:23Z2019-05-07T12:21:23Z2019-05-07T12:21:23Ztag:rememberthemilk.com,1995:forum-tips-topic-23078-reply86802Archived List - Quick Search / Filter?<p><b>irfan.bashir (Pro)</b> says:</p><p>Hello all -<br/><br/>I frequently look at my 'Archived List' to revive some old projects / lists. <br/><br/>This 'Archived List' is now getting quite long / big, I spend a lot of time scrolling up and down to find the relevant list / project. <br/><br/>It would be great to have a 'search box' where I can insert key text and filter / surface the relevant project / list ...<br/><br/>Thanks,<br/>Irfan.</p>nrroach2019-05-03T20:25:28Z2019-05-03T20:25:28Z2019-05-03T20:25:28Ztag:rememberthemilk.com,1995:forum-tips-topic-23070-reply86788Not "losing" emailed tasks<p><b>nrroach</b> says:</p><p>I often will "bcc" Remember the Milk when replying to an email, thus creating a task. But because I'm replying to the person who sent the email, I don't want to change the subject line of the email to create a due date and/or a tag. So when I work from my "Today" list, which is what I usually do, those emailed tasks don't show up, since they don't have due dates. I created a Smart List to fix this, with the query: "(due:today OR due:never OR dueBefore:today) AND list:main" I call this list "Today+" and made it a favorite that RTM defaults to. Now I can create tasks at the same time I respond to a client's email, and I'm not in danger of forgetting to review those tasks when I'm at work because they're not in my default list.</p>countdiso2019-04-30T13:25:53Z2019-04-30T13:25:53Z2019-04-30T13:25:53Ztag:rememberthemilk.com,1995:forum-tips-topic-22966-reply86774Reply to The fate of tasks...<p><b>countdiso (Pro)</b> says:</p><p>Hi Geojono,<br/><br/>I use icons in RTM, whilst using the web version I copy them from https://emojipedia.org/ whilst on the phone it is just the emoji from your phone keyboard.</p>countdiso2019-04-30T09:49:04Z2019-04-30T09:49:04Z2019-04-30T09:49:04Ztag:rememberthemilk.com,1995:forum-tips-topic-22886-reply86771Reply to Simplest Journal<p><b>countdiso (Pro)</b> says:</p><p>Thanks for the response quietmind.<br/><br/>I already do something similar using google calendar but do think that using RTM would be better. I tried to bulk add them, but found I wasn't savvy enough either.<br/><br/>I'll take your advice an add a couple of weeks and find out if I like it before adding a full year. Thanks for the tip!</p>progress4ward2019-04-30T06:26:09Z2019-04-30T06:26:09Z2019-04-30T06:26:09Ztag:rememberthemilk.com,1995:forum-tips-topic-22886-reply86769Reply to Simplest Journal<p><b>progress4ward</b> says:</p><p>Nope. I'm not that savvy, lol. I entered a month or so at a time because I wasn't sure I'd stick with it. What's cool though is when you enter the date in the form of "month/date", it automatically makes it due for that day. Like, for April 30th I'll input "04/30 *every year" so when I hit enter it automatically makes it due on that day every year. The task name will read "04/30" if you're okay with that. I keep them all in a list called 'Journal'. You could just input enough for a week or month to see if you like the idea.</p>(closed account)2019-04-27T15:21:09Z2019-04-27T15:21:09Z2019-04-27T15:21:09Ztag:rememberthemilk.com,1995:forum-tips-topic-22966-reply86750Reply to The fate of tasks...<p><b>(closed account)</b> says:</p><p>I have the same question that lane.lauderdale has. Are the icons specific to the iphone app perhaps (I did a forum search for icons and saw a few posts or iphone)? I use the web and Android and I'm not seeing icons for tags, though I'd really like to. If it's not an option, I'd like to add that to the suggestion box.<br/><br/>Thanks!</p>countdiso2019-04-25T14:29:00Z2019-04-25T14:29:00Z2019-04-25T14:29:00Ztag:rememberthemilk.com,1995:forum-tips-topic-22886-reply86739Reply to Simplest Journal<p><b>countdiso (Pro)</b> says:</p><p>Love this idea, and fancy doing it myself, but not eager on adding all those tasks.<br/><br/>Did you use a trick to bulk add them?</p>countdiso2019-04-25T13:24:26Z2019-04-25T13:24:26Z2019-04-25T13:24:26Ztag:rememberthemilk.com,1995:forum-tips-topic-23048-reply86738Online Shopping Collection<p><b>countdiso (Pro)</b> says:</p><p>I'm a bit of a bad lad for buying things from eBay (and Amazon, and pretty much everywhere else). However, during the day I am out at work, so not at home to get the delivery, so have it redirected to a local collection point.<br/><br/>Because I order a lot, I do often lose track of what I need to collect, so RTM to the rescue.<br/><br/>I started off by creating a new e-mail address just to use for online purchases, and then have that e-mail address just automatically forward all incoming mail to RTM.<br/><br/>On my phone, I already had a home screen widget to display my RTM Inbox tasks. So anything getting e-mailed in is displayed there.<br/><br/>When a new eBay item to collect pops up, I move it from Inbox to a shopping to collect list, which I also have a widget for. So that I now have a simple list showing me what outstanding items I have to collect.<br/><br/>A side bonus is that I also have is that if I'm outbid on an item on eBay, then it comes up as a task in my Inbox so I know to go and up my bid if I want to win. In completed tasks I also have a great log of communication from eBay allowing me to track all my purchases, or allowing the wife to track them :(</p>lane.lauderdale2019-04-24T23:17:07Z2019-04-24T23:17:07Z2019-04-24T23:17:07Ztag:rememberthemilk.com,1995:forum-tips-topic-22966-reply86736Reply to The fate of tasks...<p><b>lane.lauderdale (Pro)</b> says:</p><p>Are the snail and skulls symbols a new type of tag I'm not aware of, or should I just use the words "snail" and "skull"?</p>fant2019-04-24T07:06:08Z2019-04-24T07:06:08Z2019-04-24T07:06:08Ztag:rememberthemilk.com,1995:forum-tips-topic-22966-reply86728Reply to The fate of tasks...<p><b>fant (Pro)</b> says:</p><p>Emily, thanks a lot :-)</p>emily2019-04-23T23:16:49Z2019-04-23T23:16:49Z2019-04-23T23:16:49Ztag:rememberthemilk.com,1995:forum-tips-topic-22966-reply86725Reply to The fate of tasks...<p><b>emily (Remember The Milk)</b> says:</p><p>Hi fant, awesome tip! You're our <a rel="nofollow" href="https://blog.rememberthemilk.com/post/184399298253/tips-tricks-tuesday-decide-the-fate-of-your">Tips & Tricks Tuesday winner</a> this week, and we've added a free year of Pro to your Remember The Milk account. :)</p>raymond.bergmark2019-04-18T07:57:36Z2019-04-18T07:57:36Z2019-04-18T07:57:36Ztag:rememberthemilk.com,1995:forum-tips-topic-14383-reply86708Reply to Remember to flip and rotate your mattress<p><b>raymond.bergmark (Pro)</b> says:</p><p>How would you remember if it's time to rotate or flip when the task is due? Remember what you did last time?</p>mankalas2019-04-15T02:42:07Z2019-04-15T02:42:07Z2019-04-15T02:42:07Ztag:rememberthemilk.com,1995:forum-tips-topic-14383-reply86693Reply to Remember to flip and rotate your mattress<p><b>mankalas</b> says:</p><p>You shouldn't need to "flip and rotate" your mattress. every 6 months: Flip -> Rotate -> Flip -> Rotate should do the trick. But yeah, neat trick!</p>jamezzz2019-04-11T22:35:58Z2019-04-11T22:35:58Z2019-04-11T22:35:58Ztag:rememberthemilk.com,1995:forum-tips-topic-21915-reply86681Reply to Wisdom sentences<p><b>jamezzz (Pro)</b> says:</p><p>Nice!!</p>test.ios0012019-04-06T00:41:47Z2019-04-06T00:41:47Z2019-04-06T00:41:47Ztag:rememberthemilk.com,1995:forum-tips-topic-18490-reply86643Reply to Pressuring yourself into forming daily habits<p><b>test.ios001</b> says:</p><p>1</p>test.ios0012019-04-06T00:41:25Z2019-04-06T00:41:25Z2019-04-06T00:41:25Ztag:rememberthemilk.com,1995:forum-tips-topic-21915-reply86642Reply to Wisdom sentences<p><b>test.ios001</b> says:</p><p>1</p>test.ios0012019-04-06T00:40:12Z2019-04-06T00:40:12Z2019-04-06T00:40:12Ztag:rememberthemilk.com,1995:forum-tips-topic-21878-reply86641Reply to How I use "Okay, Google - Note To Self" handsfree to add RTM task when driving, using Android Auto, Gmail filters, and ifttt.com<p><b>test.ios001</b> says:</p><p>1</p>emily2019-04-02T19:32:50Z2019-04-02T19:32:50Z2019-04-02T19:32:50Ztag:rememberthemilk.com,1995:forum-tips-topic-22946-reply86619Reply to Tag tasks with tags that relate to colors that are connected to emotion <p><b>emily (Remember The Milk)</b> says:</p><p>Very creative idea! You're our <a rel="nofollow" href="https://blog.rememberthemilk.com/post/183896334323/tips-tricks-tuesday-choose-tag-colors-by-mood">Tips & Tricks Tuesday winner</a> this week, and we've added a free year of Pro to your Remember The Milk account. :)</p>xtoq2019-03-29T11:21:17Z2019-03-29T11:21:17Z2019-03-29T11:21:17Ztag:rememberthemilk.com,1995:forum-tips-topic-22818-reply86592Reply to Plain text tags<p><b>xtoq (Pro)</b> says:</p><p>@mmoore100: another tip I've seen about context vs location is to use RTM's location feature for your contexts but give them a ridiculous GPS location like the middle of the Pacific Ocean. That way you can still utilize the built-in location feature of RTM in searches and smart lists without cluttering up your tag list.<br/><br/>Of course, this is proprietary to RTM and doesn't solve the universality that OP does, but still. Maybe that might help you out!</p>zygmunt.wysocki2019-03-27T17:05:33Z2019-03-27T17:05:33Z2019-03-27T17:05:33Ztag:rememberthemilk.com,1995:forum-tips-topic-22747-reply86590Reply to Using RTM as a Contact Manager (CRM)<p><b>zygmunt.wysocki</b> says:</p><p>Great tip!</p>emily2019-03-27T03:04:34Z2019-03-27T03:04:34Z2019-03-27T03:04:34Ztag:rememberthemilk.com,1995:forum-tips-topic-22800-reply86588Reply to Getting some Productive Movement in your Day<p><b>emily (Remember The Milk)</b> says:</p><p>Hi evan.fredericks,<br/><br/>Awesome tip to stay active! You're our <a rel="nofollow" href="https://blog.rememberthemilk.com/post/183737160998/tips-tricks-tuesday-getting-some-productive">Tips & Tricks Tuesday winner</a> this week, and we've added a free year of Pro to your Remember The Milk account. :)</p>antoinebugleboy2019-03-25T00:20:10Z2019-03-25T00:20:10Z2019-03-25T00:20:10Ztag:rememberthemilk.com,1995:forum-tips-topic-22994-reply86580Reply to Remember The Milk with Trello, for sprints and Kanban<p><b>antoinebugleboy (Pro)</b> says:</p><p>With big touchscreens on laptops and tablets becoming more commonplace, a board should definitely be in RTM's roadmap. </p>antoinebugleboy2019-03-25T00:18:15Z2019-03-25T00:18:15Z2019-03-25T00:18:15Ztag:rememberthemilk.com,1995:forum-tips-topic-23009-reply86579Reply to Moving Inventory<p><b>antoinebugleboy (Pro)</b> says:</p><p>Great idea! You could further subdivide your list to specific rooms your stuff go into. And it's probably a great way to keep records for home/renters insurance, too!</p>chashmish2019-03-24T17:42:20Z2019-03-24T17:42:20Z2019-03-24T17:42:20Ztag:rememberthemilk.com,1995:forum-tips-topic-23009-reply86578Moving Inventory<p><b>chashmish</b> says:</p><p>I'm in the middle of a cross-country move and I am using RTM to inventory my items. I'm packing everything up myself and am essentially categorizing each box into one of the following categories:<br/><br/>-Boxes I am taking with me in my car<br/>-Boxes to move to my new home<br/>-Boxes to move into storage<br/><br/>When my movers come to pack up the place, I am planning to use these lists to double check against the inventory list they provide and ensure all items are counted. It's a nice way to double check everything!</p>mmoore1002019-03-22T15:58:11Z2019-03-22T15:58:11Z2019-03-22T15:58:11Ztag:rememberthemilk.com,1995:forum-tips-topic-22994-reply86572Reply to Remember The Milk with Trello, for sprints and Kanban<p><b>mmoore100 (Pro)</b> says:</p><p>Yeah, I'd love to have boards like Trello. There are some projects I do that I enter RTM tasks for, then enter the tasks in Trello. Others don't really need a visual aid like that.</p>tccookcpe2019-03-21T14:37:49Z2019-03-21T14:37:49Z2019-03-21T14:37:49Ztag:rememberthemilk.com,1995:forum-tips-topic-23004-reply86562Estimated Time for completed tasks<p><b>tccookcpe (Pro)</b> says:</p><p>I have always entered estimated time for my tasks and when looking at the total estimated time for today's tasks, I'm able to match it with my available time for tasks. What would be a nice addition is to see the estimated time for the completed tasks to review how much was estimated for all completed tasks. This would help refine future estimates. Any thoughts would be appreciated.</p>olsansky2019-03-21T12:15:19Z2019-03-21T12:15:19Z2019-03-21T12:15:19Ztag:rememberthemilk.com,1995:forum-tips-topic-22994-reply86558Reply to Remember The Milk with Trello, for sprints and Kanban<p><b>olsansky</b> says:</p><p>I'd love to have this straight in RTM</p>ready2thrive22019-03-20T16:18:57Z2019-03-20T16:18:57Z2019-03-20T16:18:57Ztag:rememberthemilk.com,1995:forum-tips-topic-22752-reply86549Reply to Bullet Journal Tips: Paper and Pen Syncing<p><b>ready2thrive2</b> says:</p><p>Love the idea but don't get the how. More details please about how to start using bullet journaling on RTM. Thanks.<br/></p>brianmury2019-03-19T22:30:40Z2019-03-19T22:30:40Z2019-03-19T22:30:40Ztag:rememberthemilk.com,1995:forum-tips-topic-22966-reply86545Reply to The fate of tasks...<p><b>brianmury (Pro)</b> says:</p><p>Nice idea, thanks for sharing! I have a lot of old tasks that I never look at. I'm giving this a try.</p>emily2019-03-19T22:24:27Z2019-03-19T22:24:27Z2019-03-19T22:24:27Ztag:rememberthemilk.com,1995:forum-tips-topic-22105-reply86544Reply to Keeping a log of what you have done<p><b>emily (Remember The Milk)</b> says:</p><p>Hi birrellwalsh and antoinebugleboy,<br/><br/>These were both such helpful tips that you're both <a rel="nofollow" href="https://blog.rememberthemilk.com/post/183571177393/tips-tricks-tuesday-keep-an-ongoing-log-just">Tips & Tricks Tuesday winners</a> this week. :)<br/><br/>We've added a free year of Pro to both of your Remember The Milk accounts. :)</p>olsansky2019-03-18T11:06:11Z2019-03-18T11:06:11Z2019-03-18T11:06:11Ztag:rememberthemilk.com,1995:forum-tips-topic-22994-reply86534Remember The Milk with Trello, for sprints and Kanban<p><b>olsansky</b> says:</p><p>Hey people, I've made a video explaining what I've worked on this weekend.<br/><br/>https://www.youtube.com/watch?v=E9N-JoHol8k<br/><br/>Basically it automatically syncs tasks between RTM and Trello. This enables my and my girlfriend to have sprints with the visual element.<br/><br/>I'm thinking of making this public so other people can use it, if there is enough interest.<br/><br/>The setup is completely free. You only have to use IFTTT and my service. You won't have to use Zapier which costs around $20/m to have this working. I mean, maybe you could combine those 5 free zaps to make this work, but who wants to do that.<br/><br/>I really wish RTM would have "boards" or "sprints" functionality by default.<br/><br/>Currently it's only possible by using many tags, and doesn't allow for visual aid of the board/columns.<br/><br/>Note to RTM developers,<br/>Hey people, this is my portfolio https://olso.space<br/><br/>Maybe I can help you out. Reach out to me, please.<br/><br/></p>emily2019-03-12T21:06:58Z2019-03-12T21:06:58Z2019-03-12T21:06:58Ztag:rememberthemilk.com,1995:forum-tips-topic-22752-reply86515Reply to Bullet Journal Tips: Paper and Pen Syncing<p><b>emily (Remember The Milk)</b> says:</p><p>Hi macness,<br/><br/>This is really interesting way to combine systems! Thanks for sharing your set up. :)<br/><br/>You're our <a rel="nofollow" href="https://blog.rememberthemilk.com/post/183408977223/tips-tricks-tuesday-bullet-journaling-alongside">Tips & Tricks Tuesday winner</a> this week, and we've added a free year of Pro to your Remember The Milk account. :)</p>mikebeee2019-03-07T15:50:34Z2019-03-07T15:50:34Z2019-03-07T15:50:34Ztag:rememberthemilk.com,1995:forum-tips-topic-22973-reply86480Reply to Daily email digest - all tasks in a list<p><b>mikebeee</b> says:</p><p>Yes I've thought about an RSS feed approach. I'll look at it when I get some time and report back what I find out.</p>emily2019-03-05T21:19:01Z2019-03-05T21:19:01Z2019-03-05T21:19:01Ztag:rememberthemilk.com,1995:forum-tips-topic-22864-reply86474Reply to Learning Travel Phrases before a Foreign Trip<p><b>emily (Remember The Milk)</b> says:</p><p>Hi dillo99,<br/><br/>Creative idea! You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/183248290788/tips-tricks-tuesday-learning-travel-phrases-in">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>andrewski2019-03-04T18:26:47Z2019-03-04T18:26:47Z2019-03-04T18:26:47Ztag:rememberthemilk.com,1995:forum-tips-topic-22973-reply86465Reply to Daily email digest - all tasks in a list<p><b>andrewski (Remember The Milk)</b> says:</p><p>Hi mikebeee,
<br/>Remember The Milk supports the Daily Digest with certain sets of tasks based on date—today, tomorrow, within a week—but it's not possible currently to use with all dated tasks.
<br/>
<br/>It might be possible to configure some kind of reminder through a calendar app or to use the iCalendar or RSS feeds themselves to set something up.
<br/>
<br/>Hope this helps a bit, but sorry we don't have any further ideas just now!</p>mikebeee2019-03-04T17:08:30Z2019-03-04T17:08:30Z2019-03-04T17:08:30Ztag:rememberthemilk.com,1995:forum-tips-topic-22973-reply86463Daily email digest - all tasks in a list<p><b>mikebeee</b> says:</p><p>I get the daily email digest which gives me all tasks due in the next day. However I'm more of a true GTD adherent where you only put date based tasks on the calendar.<br/>I'm trying to figure out a way to get a smart list emailed to my inbox each morning. I have a Next Actions and Immediate list set up, but I can't figure out how to email those automatically.<br/>I've been playing around with IFTT, and can get new tasks in those smart lists emailed, but not a digest of all tasks each morning.<br/>Does anyone have something like this set up?</p>emily2019-02-26T20:30:11Z2019-02-26T20:30:11Z2019-02-26T20:30:11Ztag:rememberthemilk.com,1995:forum-tips-topic-22894-reply86434Reply to Repeating the Same Task Daily to Develop a Habit<p><b>emily (Remember The Milk)</b> says:</p><p>Hi dtreusch,<br/><br/>Great use of subtasks and repeating tasks! You're our <a rel="nofollow" href="https://blog.rememberthemilk.com/post/183077303533/tips-tricks-tuesday-build-habits-throughout">Tips & Tricks Tuesday winner</a> this week, and we've added a free year of Pro to your Remember The Milk account. :)</p>fant2019-02-25T11:38:42Z2019-02-25T11:38:42Z2019-02-25T11:38:42Ztag:rememberthemilk.com,1995:forum-tips-topic-22966-reply86426Reply to The fate of tasks...<p><b>fant (Pro)</b> says:</p><p>Sorry, should be ...due:never AND start:never...<br/>Purpose: Tasks which are scheduled should not appear on the smart list.<br/><br/>Thus:<br/>list:# AND due:never AND start:never AND updatedBefore:today NOT updatedWithin:"2 weeks of today" </p>fant2019-02-22T11:26:26Z2019-02-22T11:26:26Z2019-02-22T11:26:26Ztag:rememberthemilk.com,1995:forum-tips-topic-22966-reply86422The fate of tasks...<p><b>fant (Pro)</b> says:</p><p>"shrug it all off - wipe it all clean and you will reach utter stillness" (Marc Aurel, Meditations)<br/><br/>Do you expirence the same as I? Tasks pile up inexorable...<br/><br/>One advantage of impermanence is, that this belongs also to tasks. And the other adavantage is, that RTM has a mighty query feature (aka smartlist).<br/><br/>Here is my pretty simple tip how to get rid of "persistant" tasks:<br/><br/>REQUIREMENTS<br/>Tags: 🐌 (snail) , 💀 (skull)<br/>Smartlist: 💨 dusty<br/>Query:<br/>list:# AND (due:never OR start:never) AND updatedBefore:today NOT updatedWithin:"2 weeks of today" <br/><br/>PROCESS<br/>Review the list every week or so (e.g. weekly review)<br/>Tasks not touched within 2 weeks will appear. <br/>Tasks which have none of the tags above get the tag 🐌 (snail).<br/>The tagged tasks will vanish form the this smartlist, and you can can identify them in your other lists as the slow ones.<br/>If this snail-tagged tasks are not touched again for 2 weeks they will reappear. Change the tag to / or add the tag 💀 (skull).<br/>Now, you can identify tasks in your lists which are about to vanish soon.<br/>Task appearing in this smartlist which already have the tag 💀 (skull) get done immediately, get rephrased/broken down in smaller ones or you bury them with deep grief. I like the last...<br/><br/>Note: <br/>In my setup the list "#" (used in the query) is a smartlist which contains only actionable tasks, so called "next actions"<br/>As I wrote this tip I can't remember why I put "...AND updatedBefore:today..." into the query. Should work without.</p>emily2019-02-12T20:56:23Z2019-02-12T20:56:23Z2019-02-12T20:56:23Ztag:rememberthemilk.com,1995:forum-tips-topic-22758-reply86388Reply to Track current task with Priority Flag<p><b>emily (Remember The Milk)</b> says:</p><p>Hi John,<br/><br/>Simple but very handy! You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/182764822178/tips-tricks-tuesday-keeping-track-of-your">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>progress4ward2019-02-06T01:52:31Z2019-02-06T01:52:31Z2019-02-06T01:52:31Ztag:rememberthemilk.com,1995:forum-tips-topic-22886-reply86364Reply to Simplest Journal<p><b>progress4ward</b> says:</p><p>emily - Thank you SO much! I'm sure the Pro version will totally spoil me. I doubt that I'll ever go back to the basic!<br/><br/>sepidre - That's a wonderful idea to add questions! I like the idea of a weekly summary, too!</p>(closed account)2019-02-05T20:08:28Z2019-02-05T20:08:28Z2019-02-05T20:08:28Ztag:rememberthemilk.com,1995:forum-tips-topic-22886-reply86363Reply to Simplest Journal<p><b>(closed account)</b> says:</p><p>Thank you very much for that idea! I have added your idea with some the sub tasks morning and evening with some repeating questions and once a week with a cw summary 🤩</p>emily2019-02-05T18:28:26Z2019-02-05T18:28:26Z2019-02-05T18:28:26Ztag:rememberthemilk.com,1995:forum-tips-topic-22886-reply86362Reply to Simplest Journal<p><b>emily (Remember The Milk)</b> says:</p><p>Hi quietmind,<br/><br/>This is really creative! You're our <a rel="nofollow" href="https://blog.rememberthemilk.com/post/182583714088/tips-tricks-tuesday-a-simple-daily-journal">Tips & Tricks Tuesday winner</a> this week, and we've added a free year of Pro to your Remember The Milk account. :)</p>dougbrown772019-02-04T21:36:21Z2019-02-04T21:36:21Z2019-02-04T21:36:21Ztag:rememberthemilk.com,1995:forum-tips-topic-22946-reply86359Tag tasks with tags that relate to colors that are connected to emotion <p><b>dougbrown77 (Pro)</b> says:</p><p>I have started adjusting tag colors to match emotions that i often feel when dealing with a particular kind of task. <br/><br/>For example I enjoy camping and hiking. I use the words hiking, camping, campingsupplies, etc for my tags. I also change the color of those tags to blue. I do this because the color blue is restful to me. These tags catch my eye easily. <br/><br/>I did a bit of research regarding various colors that correspond to emotions. Here is a link to a helpful article: https://thelogocompany.net/blog/infographics/psychology-color-logo-design/<br/><br/>I have found that colors really are a personal choice. So you may need to tweak your color choices. The colors of tags are easily changed in RTM. Look for the pull down button by each tag and you will see various colors.<br/>Thank you RTM!</p>jszmak2019-01-31T23:11:27Z2019-01-31T23:11:27Z2019-01-31T23:11:27Ztag:rememberthemilk.com,1995:forum-tips-topic-22411-reply86343Reply to Scheduling “Pomodorely” with RTM<p><b>jszmak (Pro)</b> says:</p><p>Cool! I'm gunna give it a try. Sounds interesting indeed. Have you created a Smart List to assist with this?</p>andrewski2019-01-29T22:27:48Z2019-01-29T22:27:48Z2019-01-29T22:27:48Ztag:rememberthemilk.com,1995:forum-tips-topic-21381-reply86340Reply to How can I convert a task into A) a sub-task B) a Project ?<p><b>andrewski (Remember The Milk)</b> says:</p><p>Hi Josh,
<br/>Currently that's not possible as a separate action. Sorry for any inconvenience!
<br/>
<br/>It would be possible to create a list that matches a task, and move subtasks to that new list, etc. for different kinds of organization.
<br/>
<br/>Hope this helps a bit!</p>joshua.theisen2019-01-29T18:48:24Z2019-01-29T18:48:24Z2019-01-29T18:48:24Ztag:rememberthemilk.com,1995:forum-tips-topic-21381-reply86335Reply to How can I convert a task into A) a sub-task B) a Project ?<p><b>joshua.theisen (Pro)</b> says:</p><p>That website covers converting tasks to sub-tasks and sub-tasks to tasks, but it doesn't cover converting tasks to projects (Lists) or projects (Lists) to tasks. Is that possible?<br/>Thanks<br/>Josh</p>emily2019-01-23T01:00:06Z2019-01-23T01:00:06Z2019-01-23T01:00:06Ztag:rememberthemilk.com,1995:forum-tips-topic-22702-reply86309Reply to Moving to New Apartment<p><b>emily (Remember The Milk)</b> says:</p><p>Hi mmoore100,<br/><br/>This is super useful for anyone moving house -- I love the use of different lists for each stage of moving. You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/182230885258/tips-tricks-tuesday-tasks-for-each-stage-of">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>jrothlis2019-01-19T15:13:13Z2019-01-19T15:13:13Z2019-01-19T15:13:13Ztag:rememberthemilk.com,1995:forum-tips-topic-22786-reply86298Reply to Dynamic Packing Lists<p><b>jrothlis</b> says:</p><p>Would love to get the whole list of items!</p>zaldin2019-01-19T07:31:09Z2019-01-19T07:31:09Z2019-01-19T07:31:09Ztag:rememberthemilk.com,1995:forum-tips-topic-22786-reply86297Reply to Dynamic Packing Lists<p><b>zaldin</b> says:</p><p>Evan, any chance we can connect at some point. This seems brilliant but for some reason I am not understanding it. Would you be willing to help me?</p>(closed account)2019-01-16T20:14:17Z2019-01-16T20:14:17Z2019-01-16T20:14:17Ztag:rememberthemilk.com,1995:forum-tips-topic-22915-reply86281Reply to RTM repeat 'After...' formats and examples<p><b>(closed account)</b> says:</p><p>Thank you for the info, will reference for future use!</p>emily2019-01-15T23:27:22Z2019-01-15T23:27:22Z2019-01-15T23:27:22Ztag:rememberthemilk.com,1995:forum-tips-topic-22786-reply86278Reply to Dynamic Packing Lists<p><b>emily (Remember The Milk)</b> says:</p><p>Hi Evan,<br/><br/>This is an awesome use of tagging. :) You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/182042597033/tips-tricks-tuesday-dynamic-packing-lists-with">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. Thanks for sharing!</p>martonz2019-01-15T06:03:24Z2019-01-15T06:03:24Z2019-01-15T06:03:24Ztag:rememberthemilk.com,1995:forum-tips-topic-22915-reply86264RTM repeat 'After...' formats and examples<p><b>martonz</b> says:</p><p>This list illustrates possible formats of repeat 'After...' syntax. Also it illustrates a result of applying these formats. Date of completion in every example is Tue 15 Jan 19. New due date you can see before example of syntax. Some formats are specially repeated to be more illustrative.<br/>There is important diferrence between using day of week and month with day of week. From examples you can see that for the first way days are counted and for the second way weeks are counted.<br/>Maybe it will be useful for someone else. Also you can find this list here: https://workflowy.com/s/rtm-repeat-after-for/i9cbEWcmZIZIlHGU<br/><br/>Day<br/> - Wed 16 Jan 19 - "after one day"<br/> - Fri 18 Jan 19 - "after 3 days"<br/>Day of week<br/> - Mon 21 Jan 19 - "after Monday"<br/> - Mon 28 Jan 19 - "after 2nd Monday"<br/> - Mon 4 Jan 19 - "after 3rd Monday"<br/> - Thu 17 Jan 19 - "after Tuesday or Thursday"<br/> - Tue 22 Jan 19 - "after 2nd Tuesday or Thursday"<br/> - Thu 24 Jan 19 - "after 3rd Tuesday or Thursday"<br/> - Wed 16 Jan 19 - "after Monday, Wednesday or Friday"<br/> - Wed 18 Jan 19 - "after 2nd Monday, Wednesday or Friday"<br/> - Mon 21 Jan 19 - "after 3nd Monday, Wednesday or Friday"<br/>Weekday<br/> - Wed 16 Jan 19 - "after weekday"<br/> - Thu 17 Jan 19 - "after 2nd Monday, Tuesday, Wednesday, Thursday or Friday"<br/> - Mon 21 Jan 19 - "after 4th Monday, Tuesday, Wednesday, Thursday or Friday"<br/>Weekend day<br/> - Sat 19 Jan 19 - "after weekend day"<br/> - Sun 20 Jan 19 - "after 2nd Saturday or Sunday"<br/> - Sun 27 Jan 19 - "after 4th Saturday or Sunday"<br/><br/>Week<br/> - Tue 22 Jan 19 - "after one week"<br/> - Tue 5 Feb 19 - "after 3 weeks"<br/><br/>Month<br/> - Fri 15 Feb 19 - "after one month"<br/> - Mon 15 Apr 19 - "after 3 months"<br/>Month and day<br/> - Fri 1 Feb 19 - "after one month on the 1st day"<br/> - Tue 5 Feb 19 - "after one month on the 14th day"<br/> - Sat 16 Feb 19 - "after one month on the 16th day"<br/> - Thu 28 Feb 19 - "after one month on the last day"<br/>Month and day of week<br/> - Mon 4 Feb 19 - "after one month on the 1st Monday"<br/> - Mon 4 Feb 19 - "after one month on the 2nd Monday"<br/> - Mon 18 Feb 19 - "after one month on the 3rd Monday"<br/> - Tue 5 Feb 19 - "after one month on the 1st Tuesday or Thursday"<br/> - Tue 12 Feb 19 - "after one month on the 2nd Tuesday or Thursday"<br/> - Tue 19 Feb 19 - "after one month on the 3rd Tuesday or Thursday"<br/> - Tue 26 Feb 19 - "after one month on the last Tuesday or Thursday"<br/> - ------ FAIL ------ - "after one month on the 10th Tuesday or Thursday"<br/> - Fri 1 Feb 19 - "after one month on the 1st Monday, Wednesday or Friday"<br/> - Fri 8 Feb 19 - "after one month on the 2nd Monday, Wednesday or Friday"<br/> - Fri 15 Feb 19 - "after one month on the 3th Monday, Wednesday or Friday"<br/> - Fri 22 Feb 19 - "after one month on the last Monday, Wednesday or Friday"<br/> - ------ FAIL ------ - "after one month on the 10th Monday, Wednesday or Friday"<br/>Month and weekday<br/> - Fri 1 Feb 19 - "after one month on the 1st weekday"<br/> - Mon 4 Feb 19 - "after one month on the 2nd weekday"<br/> - Wed 6 Feb 19 - "after one month on the 4th weekday"<br/> - Thu 28 Feb 19 - "after one month on the last weekday"<br/> - ------ FAIL ------ - "after one month on the 100th weekday"<br/>Month and weekend day<br/> - Sat 2 Jan 19 - "after one month on the 1st weekend day"<br/> - Sun 3 Jan 19 - "after one month on the 2nd weekend day"<br/> - Sun 10 Jan 19 - "after one month on the 4th weekend day"<br/> - Sun 24 Jan 19 - "after one month on the last weekend day"<br/> - ------ FAIL ------ - "after one month on the 100th weekend day"<br/><br/>Year<br/> - Wed 15 Jan 20 - "after one year"<br/> - Sat 15 Jan 22 - "after 3 years"<br/> - Sun 1 Mar 20 - "after one year on March 1"</p>andrewski2019-01-14T16:30:03Z2019-01-14T16:30:03Z2019-01-14T16:30:03Ztag:rememberthemilk.com,1995:forum-tips-topic-22911-reply86258Reply to How can I change the way Due Date displays?<p><b>andrewski (Remember The Milk)</b> says:</p><p>Hi lsking64,
<br/>Thanks for getting in touch. The display may not be consistent in all places currently.
<br/>
<br/>I've added this to our list to investigate. Sorry for the inconvenience there.
<br/>
<br/>Which app are you seeing this in and which language do you have set in your Remember The Milk account and/or mobile device Settings?</p>martonz2019-01-14T07:38:34Z2019-01-14T07:38:34Z2019-01-14T07:38:34Ztag:rememberthemilk.com,1995:forum-tips-topic-22438-reply86253Reply to Using emoticons in your tags / list names<p><b>martonz</b> says:</p><p>Very useful.</p>lsking642019-01-13T22:13:51Z2019-01-13T22:13:51Z2019-01-13T22:13:51Ztag:rememberthemilk.com,1995:forum-tips-topic-22911-reply86251How can I change the way Due Date displays?<p><b>lsking64</b> says:</p><p>I want it to display Mar 4, 2019 . but it displays 4 Mar 2019<br/>I've already updated the preferences in the settings</p>jordy19712019-01-08T14:02:07Z2019-01-08T14:02:07Z2019-01-08T14:02:07Ztag:rememberthemilk.com,1995:forum-tips-topic-22752-reply86221Reply to Bullet Journal Tips: Paper and Pen Syncing<p><b>jordy1971</b> says:</p><p>I, too, have been using RTM for a long, long time, sticking with it even though blogs like Lifehacker fail to give it much love when talking about best task management apps. (I've tried them all, LH, and RTM is the best.)<br/><br/>Anyhoo, I got into BuJo in September, and I'm currently using a workflow that leverages both systems. For example, I use RTM for my master list of tasks and projects. If a task/project has a time horizon beyond a few days, it goes in RTM. Recurring tasks (RTM's major advantage, IMO) especially go in RTM. <br/><br/>My bullet journal is my day-to-day dashboard of what I need to focus on. I use it as a tool for planning the next 7-10 days, a meta-system for aligning my activity with my goals, and a record of my life as I live it. I gather information from RTM, my calendars (work and personal,) my bug tracker at work, my fitness apps, the weather, and more into my journal, effectively making it my life's dashboard. <br/><br/>So, for me, RTM and BuJo are complimentary.</p>dtreusch2019-01-06T13:16:01Z2019-01-06T13:16:01Z2019-01-06T13:16:01Ztag:rememberthemilk.com,1995:forum-tips-topic-22894-reply86207Repeating the Same Task Daily to Develop a Habit<p><b>dtreusch</b> says:</p><p>I have some tasks that I want to remind myself to do multiple times per day and then I want a wrap-up task at the end of the day to record notes, etc. <br/><br/>Lets take logging food into MyFitnessPal as an example. I've been using MyFitnessPal for awhile, but I am not consistent with logging. My goal for this year is to log shortly after each meal then check things over at the end of the day and close the day out in MyFitnessPal. <br/><br/>To set this up I created a task in RTM that repeats daily at 8 pm. This is my daily wrap up task where I can log notes, check over everthing for the day and then close out the day in MyFitnessPal. Then I added 3 subtasks that are due at 7 am, 12 pm and 6 pm to remind me to log food into MyFitnessPal at the respective due time. <br/><br/>Finally, I changed my Do Today smart list from (startBefore:tomorrow OR dueBefore:tomorrow) to (startBefore:Now OR dueBefore:Now). This causes the subtasks and the main task to show up in the list based on due time. If I see multiples in the list at the end of the day, I know that I either failed to log my food shortly after the meal or I forgot to mark a subtask as done. <br/><br/>It works great to keep me on track develop the habit of logging into MyFitnessPal 3 times daily and I've started using this pattern for other habits I want to develop. <br/></p>quam2019-01-05T12:20:25Z2019-01-05T12:20:25Z2019-01-05T12:20:25Ztag:rememberthemilk.com,1995:forum-tips-topic-22770-reply86200Reply to Defeating the Early Afternoon Energy Drain!<p><b>quam</b> says:</p><p>Easy and effective. Thanks @geojono!</p>quam2019-01-05T11:17:40Z2019-01-05T11:17:40Z2019-01-05T11:17:40Ztag:rememberthemilk.com,1995:forum-tips-topic-22496-reply86199Reply to Weekend Tasks in one list<p><b>quam</b> says:</p><p>Good thinking @davidep11 and @raymond.bergmark! <br/><br/>I support Raymond's idea for a new operator (https://www.rememberthemilk.com/forums/ideas/22711/) and in the meantime use Davide's weekend generator :-) <br/><br/>Thanks!</p>cek12272019-01-03T20:31:49Z2019-01-03T20:31:49Z2019-01-03T20:31:49Ztag:rememberthemilk.com,1995:forum-tips-topic-22887-reply86189Reply to Organization scheme organized around Time Blocking<p><b>cek1227</b> says:</p><p>Whoops ... I need to correct something. "Tasks" take 5 minutes or less, not 15.</p>cek12272019-01-03T20:30:03Z2019-01-03T20:30:03Z2019-01-03T20:30:03Ztag:rememberthemilk.com,1995:forum-tips-topic-22887-reply86188Organization scheme organized around Time Blocking<p><b>cek1227</b> says:</p><p>I've been through several RTM schemes - they work for a while, and then either I get bored or the weaknesses of the system drive me to rewire everything. Here's my latest rewire:<br/><br/>Only 5 Lists (including Inbox):<br/>- Inbox: Tasks that need to be dispositioned into another list, reviewed daily (see "Open" smartlist below).<br/>- Active: Tasks that I'm working on (or are scheduled)<br/>- Queue: Tasks I want to get to, reviewed weekly.<br/>- Someday: Tasks I might consider, reviewed monthly.<br/>- Delegated: Tasks I'm tracking with others, but not responsible for (using tags so that I can see all tasks that are delegated to Bob the Monkey, for example).<br/><br/>Locations for context:<br/>- Work<br/>- Home<br/>- etc., as needed<br/><br/>But many Smartlists:<br/>- Open: Tasks in the Inbox OR have no location set (i.e., need to be dispositioned, reviewed daily)<br/>- Tasks: Tasks that take less than 15 min (or have no estimate)<br/>- Jobs: Tasks that take 15 - 30 min<br/>- Projects: Tasks that take more than 30 min<br/><br/>Then location-specific smartlists, as needed:<br/>- WkActive: Location = work, list = Active<br/>- WkTasks: Location = work, smartlist = Tasks<br/>- And so on, but only as needed for what follows:<br/><br/>Then my working smartlists, tagged as "favorites" - these are the only lists I work from:<br/>- 1WkActiveTasks: All my work tasks that are active and take less than 15 minutes, sorted by Priority and Due Date, grouped by Due Date.<br/>- 2WkActiveJobs: Like previous, but 15-30 min.<br/>- 3WkActiveProjects: Like previous, but > 30 min.<br/>- 4HmActive: No need to break this out for home stuff into tasks, jobs, and projects.<br/>- Whatever else I need like this. The number prefix keeps them sorted in the favorites list.<br/><br/>The sorting and grouping put the No Due Date items first, then dated items grouped by day in order below. Each group is sorted by priority. I can quickly see what needs attention first.<br/><br/>I use BLOCKS of time at work - some for tasks, some for jobs, and some for projects. So, I use the Favorite Smartlists to keep visible only what my current block of time is for, so that I can focus. I'm not starting at long projects in a list of other things that I can knock out in minutes. My smartlist shows only what applies to my time block.<br/><br/>If there are too many Jobs or Projects in view, then I need to change something in the task to get it out of view - I don't need to look at it.<br/><br/>I don't care that my 1WkActiveTasks smartlist shows a hundred tasks, because of the sorting - the no-date, priority, due-now tasks are what I see, no matter how long the list actually goes down the scroll. If too many are due today, then I change the date to be realistic with myself.<br/><br/>I use tags to collect like tasks, either by to whom I've delegated, a given project, a department at work, etc.<br/><br/>Details of smartlists:<br/>Open: isLocated:false OR list:Inbox<br/>Tasks: timeEstimate:"<6 minutes" OR hasTimeEstimate:false<br/>Projects: timeEstimate:">29 minutes"<br/>Jobs: NOT list:Tasks AND NOT list:Projects<br/>WkActive: location:Work AND list:Active<br/>WkTasks: location:Work AND list:Tasks<br/>WkJobs: location:Work AND list:Jobs<br/>WkProjects: location:Work AND list:Projects<br/>(etc., as needed for each location)<br/>1WkActiveTasks: list:WkTasks AND list:Active<br/>2WkActiveJobs: list:WkJobs AND list:Active<br/>3WkActiveProjects: list:WkProjects AND list:Active<br/>4HmActive: location:Home AND list:Active<br/><br/>Daily: review Open<br/>Weekly: review Queue (true list)<br/>Monthly: review Someday (true list)<br/><br/>The key is to view only the list that corresponds to the block of time you're working.<br/><br/>Delegated items are reviewed by tag at whatever interval makes sense. Just create a task to remind you when for each one, with the same tag.</p>progress4ward2019-01-01T13:41:10Z2019-01-01T13:41:10Z2019-01-01T13:41:10Ztag:rememberthemilk.com,1995:forum-tips-topic-22886-reply86174Simplest Journal<p><b>progress4ward</b> says:</p><p>Last year, I started a list I call 'Journal' and added 365 tasks. Each task is labeled with the day of the year, and scheduled for that particular day of the year. <br/><br/>I live in the US, so examples of my task dates look like:<br/>01/01 (for Jan 1st)<br/>01/02 (for Jan 2nd)<br/>12/31 (this would be Dec 31st)<br/><br/>The 1st part is the number of the month. The 2nd part is the day of that month. Entering the task in the 01/01 form keeps that as the task name AND automatically schedules it for that date as well. I happily found that out by accident. I put all 365 on repeat for yearly.<br/><br/>So, each day this past year I would enter a quick note about what happened that day. It's the 1st time I've ever journaled every single day. I may miss a day or 2, but it's easy to catch up. NOW, I get to go through every day this year adding a note for 2019 while at the same time getting to see what I was doing that same day last year. This could go on for many years. Adding a new note under the date. <br/><br/>It's also a neat way to motivate me to do better than last year. Like, apparently I did a workout last New Year's Day. Now I'll feel lazy if I don't workout this NY day. And, throughout last year I added how many alcoholic beverages I had on the days I did drink. I am determined to drink less than each one of those entries this year. I didn't go into great detail in my notes. Just snippets like: did a workout, took a walk, 3 drinks, 6 degrees outside!, vacation day from work, lazy, got a raise, headache again, etc.<br/><br/>It's the easiest journal I've ever kept because I look at RTM every day.</p>antoinebugleboy2018-12-30T14:40:41Z2018-12-30T14:40:41Z2018-12-30T14:40:41Ztag:rememberthemilk.com,1995:forum-tips-topic-20401-reply86165Reply to Quick task add for Firefox<p><b>antoinebugleboy (Pro)</b> says:</p><p>In Chrome, I use the Send Link by Email or Gmail extension to email links to my RTM address. This lets me change the task name and use Smart Add in the subject line.<br/><br/>https://chrome.google.com/webstore/detail/send-link-by-email-or-gma/plcgkgghkdfgfhiidfjkhmainebgmklf</p>patch_uk2018-12-27T22:15:10Z2018-12-27T22:15:10Z2018-12-27T22:15:10Ztag:rememberthemilk.com,1995:forum-tips-topic-22411-reply86158Reply to Scheduling “Pomodorely” with RTM<p><b>patch_uk</b> says:</p><p>I’m glad I found this.<br/><br/>Awesome idea.</p>patch_uk2018-12-27T19:49:15Z2018-12-27T19:49:15Z2018-12-27T19:49:15Ztag:rememberthemilk.com,1995:forum-tips-topic-22438-reply86157Reply to Using emoticons in your tags / list names<p><b>patch_uk</b> says:</p><p>Love this. 👍🏻</p>patch_uk2018-12-27T19:46:24Z2018-12-27T19:46:24Z2018-12-27T19:46:24Ztag:rememberthemilk.com,1995:forum-tips-topic-22752-reply86156Reply to Bullet Journal Tips: Paper and Pen Syncing<p><b>patch_uk</b> says:</p><p>Also - I’m currently exploring using a printed version of my RTM Daily (Today) as a task List to work through.<br/><br/>I’m a little wary of having a paper list and lists in RTM - but I’m hopeful that I can stay on top of it.<br/><br/>Bullets are great. I use bullets from my iPhone emoji set in RTM (✖️ ✔️ 🔲 ⬛️ ).</p>patch_uk2018-12-27T19:46:23Z2018-12-27T19:46:23Z2018-12-27T19:46:23Ztag:rememberthemilk.com,1995:forum-tips-topic-22752-reply86155Reply to Bullet Journal Tips: Paper and Pen Syncing<p><b>patch_uk</b> says:</p><p>Also - I’m currently exploring using a printed version of my RTM Daily (Today) as a task List to work through.<br/><br/>I’m a little wary of having a paper list and lists in RTM - but I’m hopeful that I can stay on top of it.<br/><br/>Bullets are great. I use bullets from my iPhone emoji set in RTM (✖️ ✔️ 🔲 ⬛️ ).</p>patch_uk2018-12-27T19:42:17Z2018-12-27T19:42:17Z2018-12-27T19:42:17Ztag:rememberthemilk.com,1995:forum-tips-topic-22752-reply86154Reply to Bullet Journal Tips: Paper and Pen Syncing<p><b>patch_uk</b> says:</p><p>I’m new to RTM, but have got here via Bullet Journaling.<br/><br/>I’ve tried pen n’ paper only, digital only, and a hybrid of both to stay on top of my tasks.<br/><br/>Right now, I’m using a combination of Smart Lists in RTM, tags in RTM, and recurring tasks. <br/><br/>I have Lists set up in RTM that act like Bullet Journal “collections” and use tags extensively to keep things in order.<br/><br/>Smart Lists are AWESOME. </p>andrewski2018-12-19T16:24:08Z2018-12-19T16:24:08Z2018-12-19T16:24:08Ztag:rememberthemilk.com,1995:forum-tips-topic-22873-reply86128Reply to Looking for Smart List to show All Completed and All Updated<p><b>andrewski (Remember The Milk)</b> says:</p><p>Hi s_bryson,
<br/>raymond.bergmark covered everything very well! (Thanks as always!)
<br/>
<br/>For subtasks, it's not possible to view those separately when the main task shows up—subtasks collect under the main task when they both appear in the same view.
<br/>
<br/>On the other hand, without creating a separate subtask search, your subtasks would match if they (and not their parent tasks) match the "completed or updated" criteria.
<br/>
<br/>Generally, keep in mind that completed and incomplete tasks cannot show at the same time, so your search for "completed or updated" may show incomplete tasks first when those match the updated date.
<br/>
<br/>Hope this helps!</p>raymond.bergmark2018-12-19T16:03:34Z2018-12-19T16:03:34Z2018-12-19T16:03:34Ztag:rememberthemilk.com,1995:forum-tips-topic-22873-reply86127Reply to Looking for Smart List to show All Completed and All Updated<p><b>raymond.bergmark (Pro)</b> says:</p><p>You could use a combination of the search operators for <b>completed</b>:<br/>completedBefore, completedAfter and completedWithin<br/><br/>For example: <b>completedWithin:"2 weeks" AND NOT completedWithin:"1 week"</b> to get tasks that were completed 1-2 weeks ago.<br/><br/><b>Updated</b> has the same type of search operators, read more about advanced search operators here:<br/><a rel="nofollow" href="https://www.rememberthemilk.com/help/answer/basics-search-advanced">https://www.rememberthemilk.com/help/answer/basics-search-advanced</a> <br/><br/>Regarding subtasks, I have no idea :-(</p>s_bryson2018-12-19T05:11:47Z2018-12-19T05:11:47Z2018-12-19T05:11:47Ztag:rememberthemilk.com,1995:forum-tips-topic-22873-reply86125Looking for Smart List to show All Completed and All Updated<p><b>s_bryson</b> says:</p><p>Hi Everyone,<br/><br/>Is there a way to show all the items completed between a date range, and all the ones update between a date?<br/><br/>I've got: updated:Today but that only shows the main tasks, not subtasks. If I want to show subtasks I have to have a separate smart list: updated:Today AND isSubtask:true. <br/></p>guillaume.babin2018-12-18T15:48:15Z2018-12-18T15:48:15Z2018-12-18T15:48:15Ztag:rememberthemilk.com,1995:forum-tips-topic-20401-reply86119Reply to Quick task add for Firefox<p><b>guillaume.babin (Pro)</b> says:</p><p>Thank you for this addon. Should it be possible in a near future to add a due date option ?</p>emily2018-12-11T21:29:07Z2018-12-11T21:29:07Z2018-12-11T21:29:07Ztag:rememberthemilk.com,1995:forum-tips-topic-22777-reply86091Reply to „star“ tasks as next steps<p><b>emily (Remember The Milk)</b> says:</p><p>Hi Dominic,<br/><br/>This is very creative. :) You're our <a rel="nofollow" href="https://blog.rememberthemilk.com/post/181026511443/tips-tricks-tuesday-starring-tasks-with-a">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. Thanks for sharing!</p>martingchapman2018-12-11T17:11:26Z2018-12-11T17:11:26Z2018-12-11T17:11:26Ztag:rememberthemilk.com,1995:forum-tips-topic-22832-reply86090Reply to Easily add tasks to RTM from a Chrome web page or GMail<p><b>martingchapman</b> says:</p><p>@raymond.bergmark<br/>Thanks for the kind words.<br/>I have been using the above Auto setup for some time now and it really works for me. I wish RTM would develop a proper Gmail/Chrome extension to do this but until they do this is the best I could come up with (I am not skilled in programming).</p>raymond.bergmark2018-12-11T16:53:41Z2018-12-11T16:53:41Z2018-12-11T16:53:41Ztag:rememberthemilk.com,1995:forum-tips-topic-22832-reply86089Reply to Easily add tasks to RTM from a Chrome web page or GMail<p><b>raymond.bergmark (Pro)</b> says:</p><p>Really clever, have to look into this shortly!</p>martingchapman2018-12-08T09:53:17Z2018-12-08T09:53:17Z2018-12-08T09:53:17Ztag:rememberthemilk.com,1995:forum-tips-topic-22832-reply86079Reply to Easily add tasks to RTM from a Chrome web page or GMail<p><b>martingchapman</b> says:</p><p>The Gmail pop up window has changed slightly and now my "Auto" script needs one less {key:tab}, only needs two tabs not three now.</p>antoinebugleboy2018-12-07T23:24:12Z2018-12-07T23:24:12Z2018-12-07T23:24:12Ztag:rememberthemilk.com,1995:forum-tips-topic-22758-reply86077Reply to Track current task with Priority Flag<p><b>antoinebugleboy (Pro)</b> says:</p><p>I've started using Priority 1 for time-dependent tasks, and Priority 2 for day-dependent tasks. I.e., P1 tasks have to be done at or by a certain time, or else it's no good. P2 can be done any time but by or on a certain day. P3 is my actual "priority" pile, where I want to get these done first, outside of time-sensitive tasks.</p>antoinebugleboy2018-12-07T23:21:53Z2018-12-07T23:21:53Z2018-12-07T23:21:53Ztag:rememberthemilk.com,1995:forum-tips-topic-22438-reply86076Reply to Using emoticons in your tags / list names<p><b>antoinebugleboy (Pro)</b> says:</p><p>Great idea!</p>dillo992018-12-07T20:18:27Z2018-12-07T20:18:27Z2018-12-07T20:18:27Ztag:rememberthemilk.com,1995:forum-tips-topic-22864-reply86075Learning Travel Phrases before a Foreign Trip<p><b>dillo99 (Pro)</b> says:</p><p>My wife and I have been traveling quite a bit for the last two years. I've been using RTM to quickly learn travel phrases that I need to know. The process is simple and since I put it in RTM it is available to me on any device whenever I have a few minutes to test myself.<br/><br/>First, look up the phrases you want to learn in the language of the location you are traveling. There are lots of samples on the internet that include all the basic things you will need to say. Next, start a new list for this language - example "Italian". Next put a task on the list for each phrase. I put the English version of the phrase as the task name. but you can easily go in the other direction if you want. Then select each task and copy the translation into a note on the task. Example: <br/>Task Name: How much does it come to?<br/>Note: Quanto viene? (kwahn-toh vyeh-neh) <br/><br/>Once you have all the phrases in as tasks you can look at the list at any time and test yourself. Just select each task to see the answer. Once you know a phrase well enough you can mark it as complete...plus you can always restore completed tasks to re-test at a later date. You can also create a separate list that goes in the other direction to display the Foreign phrase with the English as Notes.<br/><br/>I find this process to simple, convenient and very helpful when learning travel phrases before a trip. I also keep the lists around for quick tune ups in the future!</p>mmoore1002018-12-06T17:09:08Z2018-12-06T17:09:08Z2018-12-06T17:09:08Ztag:rememberthemilk.com,1995:forum-tips-topic-22860-reply86073Reply to Notes feature<p><b>mmoore100 (Pro)</b> says:</p><p>Great idea! I've been copying and pasting email info into tasks, but I never thought of forwarding and tagging. I'll have to try this.</p>emily2018-12-04T20:53:28Z2018-12-04T20:53:28Z2018-12-04T20:53:28Ztag:rememberthemilk.com,1995:forum-tips-topic-22747-reply86067Reply to Using RTM as a Contact Manager (CRM)<p><b>emily (Remember The Milk)</b> says:</p><p>Hi Henry,<br/><br/>Awesome tip! Bob needs to use this to stay in touch with his many contacts. You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/180802460248/tips-tricks-tuesday-building-a-thorough">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>(closed account)2018-11-27T18:48:17Z2018-11-27T18:48:17Z2018-11-27T18:48:17Ztag:rememberthemilk.com,1995:forum-tips-topic-22770-reply86032Reply to Defeating the Early Afternoon Energy Drain!<p><b>(closed account)</b> says:</p><p>Wow! Thanks, emily!</p>emily2018-11-27T18:31:16Z2018-11-27T18:31:16Z2018-11-27T18:31:16Ztag:rememberthemilk.com,1995:forum-tips-topic-22770-reply86031Reply to Defeating the Early Afternoon Energy Drain!<p><b>emily (Remember The Milk)</b> says:</p><p>Hi geojono,<br/><br/>Awesome tip for mindless tasks! :) You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/180558004588/tips-tricks-tuesday-combating-the-afternoon">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account.<br/><br/>(And Raymond, you're correct as always ;)</p>dougbrown772018-11-27T13:49:15Z2018-11-27T13:49:15Z2018-11-27T13:49:15Ztag:rememberthemilk.com,1995:forum-tips-topic-22860-reply86029Notes feature<p><b>dougbrown77 (Pro)</b> says:</p><p>One of the valuable features of RTM is the ability to have multiple notes for each task. This feature is helpful in a number of ways.<br/><br/>For example, an item may be of ongoing concern and regular followup may be necessary. I have a tag #followup and have made that tag a "favorite". I am able to quickly view all items that need regular followup. As i followup I am able to insert a new note and RTM automatically stamps that note with date and time. <br/><br/>I also forward emails to my unique RTM email address and I include #followup in the subject line along with a date if needed. These emails will automatically appear in the #followup "favorite"<br/><br/>RTM's handy search feature allows me to perform a search of all tasks and there is a check box in the search box that expands the search to notes. This is very handy if one is not sure of where to find the task. <br/><br/>Thank you RTM for this powerful feature.<br/><br/></p>yca2018-11-25T15:52:52Z2018-11-25T15:52:52Z2018-11-25T15:52:52Ztag:rememberthemilk.com,1995:forum-tips-topic-22438-reply86013Reply to Using emoticons in your tags / list names<p><b>yca</b> says:</p><p>Thanks, what a great idea :-)</p>(closed account)2018-11-22T19:27:34Z2018-11-22T19:27:34Z2018-11-22T19:27:34Ztag:rememberthemilk.com,1995:forum-tips-topic-22758-reply86008Reply to Track current task with Priority Flag<p><b>(closed account)</b> says:</p><p>Interesting idea - this would probably work very well for me when sorting tasks by priority, but grouped by due date, or even vice versa - just changing the priority to move the task up would be probably better than sorting by drag-and-drop, as I simply like the grouped view more.</p>fant2018-11-15T08:38:27Z2018-11-15T08:38:27Z2018-11-15T08:38:27Ztag:rememberthemilk.com,1995:forum-tips-topic-22777-reply85971Reply to „star“ tasks as next steps<p><b>fant (Pro)</b> says:</p><p>Hi.<br/>the option to star a task is a great feature, which was perfectly implemented by wunderlist. One tap or click, finished.<br/><br/>Your workaround is great. <br/><br/>I star tasks by giving them priority 1. Easy on the web (only press '1'). Not so easy on android. Multiple taps.<br/><br/>Would be great, if RTM will would put this on their development Roadmap :-)</p>mickeypr2018-11-12T17:57:42Z2018-11-12T17:57:42Z2018-11-12T17:57:42Ztag:rememberthemilk.com,1995:forum-tips-topic-22832-reply85948Reply to Easily add tasks to RTM from a Chrome web page or GMail<p><b>mickeypr (Pro)</b> says:</p><p>Thank you so much!!!</p>martingchapman2018-11-06T21:06:01Z2018-11-06T21:06:01Z2018-11-06T21:06:01Ztag:rememberthemilk.com,1995:forum-tips-topic-3133-reply85887Reply to Using the mobile Add as a generic Quick Add tool including all fields<p><b>martingchapman</b> says:</p><p>For ideas on how to easily add tasks from a chrome web page or gmail see this RTM tip;<br/>https://www.rememberthemilk.com/forums/tips/22832/</p>martingchapman2018-11-06T21:03:08Z2018-11-06T21:03:08Z2018-11-06T21:03:08Ztag:rememberthemilk.com,1995:forum-tips-topic-22832-reply85886Easily add tasks to RTM from a Chrome web page or GMail<p><b>martingchapman</b> says:</p><p>This tip uses the “Remember the Milk for email” feature, plus one or two Chrome extensions.<br/><br/>Below are described four version of this tip, increasing in complexity as you go down, use whichever one suites your workflow;<br/><br/>The first two tips (Default and Manual) use the “Send from Gmail (by Google)” chrome extension;<br/>https://chrome.google.com/webstore/detail/send-from-gmail-by-google/pgphcomnlaojlmmcjmiddhdapjpbgeoc<br/><br/>The second two tips (Auto and Scripted) also use the “Text Blaze” chrome extension;<br/>https://chrome.google.com/webstore/detail/text-blaze/idgadaccgipmpannjkmfddolnnhmeklj<br/><br/><br/>Default;<br/>The title of the page/gmail is added into the name of the task, the url of the page/gmail is added into the task note. The task is added to the default list. No other task parameters are set.<br/>Method;<br/>Install the “Send from Gmail (by Google)” chrome extension.<br/>Click the extension button and it will pop up a new Gmail window, with the title of the page/gmail in the title of the Gmail, the url of the page/gmail in the body of the Gmail and the cursor in the “To” field of the Gmail.<br/>All you have to do is insert your RTM secret email address in the “To” field and click Send.<br/><br/><br/>Manual:<br/>The title of the page/gmail is added into the name of the task, the url of the page/gmail is added into the url field of the task. In addition, you can add any other required task parameters in the email before you sent it to RTM.<br/>Method;<br/>Install the “Send from Gmail (by Google)” chrome extension.<br/>Click the extension button and it will pop up a new Gmail window, with the title of the page/gmail in the title of the Gmail, the url of the page/gmail in the body of the Gmail and the cursor in the “To” field of the Gmail. Insert your RTM secret email address in the “To” field.<br/>Click in the body of the Gmail, immediately to the left of the url (which is already in the gmail body).<br/>Enter any required task parameters, each one on a new line, finishing up with “U: “ (note the space after the colon) immediately to the left of the url (which is already in the gmail body).<br/>A typical entry would look like this;<br/>P: 2<br/>L: mylist<br/>D: today<br/>U: https://.................................<br/>This will set the task Priority to 2, the List name to mylist, the Due date to today and put the url in the URL field. Change these parameters and/or add more to suite your workflow.<br/>To send the Gmail to RTM, click Send.<br/><br/>For more information on what parameters are available in the “Remember the Milk for email” feature, see the RTM help article (look for “Method #2”) here - https://www.rememberthemilk.com/services/email/<br/><br/><br/>Auto;<br/>The title of the page/gmail is added into the name of the task, the url of the page/gmail is added into the url field of the task. In addition you can set up default values for any task parameters and change these defaults and/or any other task parameters before you send the email to RTM.<br/>Method;<br/>Install the “Send from Gmail (by Google)” and “Text Blaze” chrome extensions.<br/>Follow the Text Blaze instructions to set up a snippet exactly as shown below (between the quotes);<br/>“yourRTMsecretemailaddress@rmilk.com{key:enter}{key:tab}{key:tab}{key:tab}Priority: 2<br/>Start: <br/>Due: today<br/>Repeat: <br/>Estimate: <br/>Tags: {cursor}<br/>List: mylistA<br/>Location: <br/>URL: “<br/>(note the space after the U:)<br/>The snippet above contains my default parameters (Priority: 2, Due: today, List: mylistA), modify the snippet to your defaults.<br/>When you enter the shortcut for this snippet it will paste the email address into the “To” field of the Gmail.<br/>Then it will input the “Enter” key, it will tab three times to the body of the Gmail and then paste the RTM task parameters (as above) into the body of the Gmail.<br/>The bottom line of the gmail body should be “URL: https://......”and the cursor should be next to the “Tags:” parameter.<br/>Once the snippet has inserted the text (but before you Send the Gmail) you can click in the body of the email to change/delete any task parameters as required.<br/>I use Tags a lot which is why the “{cursor}” command is there, it automatically puts the cursor next to the Tags: parameter so I can easily add tags or, if not required for this task, leave it blank. From here I can also easily arrow down to the List parameter and change it if required.<br/>(note: this snippet is not scraping these values from your RTM account, you must enter them manually when you set up the snippet. If you change your Lists/Tags/Locations in RTM you will need to edit the snippet to suite).<br/>To send the Gmail to RTM, click Send.<br/><br/><br/>Scripted;<br/>The title of the page/gmail is added into the name of the task, the url of the page/gmail is added into the url field of the task. In addition any task parameters can be selected from pre-defined values as required, and you can set any non-pre-defined task parameters before you send the email to RTM. Once the required parameters are set the gmail is automatically sent to RTM.<br/>Method;<br/>Install the “Send from Gmail (by Google)” and “Text Blaze” chrome extensions.<br/>This version of the tip uses some Pro features of Text Blaze and although, in the free version you can use the Pro features up to five times a day, when using the Pro features you should really pay for a Pro subscription.<br/><br/>Follow the Text Blaze instructions to set up a snippet exactly as shown below (between the quotes);<br/>“yourRTMsecretemailaddress @rmilk.com{key:enter}{key:tab}{key:tab}{key:tab}Priority: {formmenu: 1; default=2; 3; 4}<br/>Start: {formtext: name=Start}<br/>Due: {formtext: name=Due: ; default=today}<br/>Repeat: {formtext: name=Repeat}<br/>Estimate: {formtext: name=Estimate}<br/>Tags: {formmenu: default= ; taga; tagb; tagc; tagd; tage}<br/>List: {formmenu: default=mylistA; mylistB; mylistC; mylistD; mylistE}<br/>Location: {formtext: name=Location}<br/>URL: {wait:delay=2s}{key:ctrl-enter} “<br/>The snippet above contains my default parameters (Priority: 2, Due: today, List: mylistA), modify the snippet to your defaults.<br/>When you enter the shortcut for this snippet it will open up a Text Blaze pop-up window filed with the above parameters. You can change the “{formmenu}” values by using the drop-down arrow and the “formtext” values by typing in the associated text box.<br/>Once you have set the required values, click the “Insert” button and it will paste the email address into the “To” field of the Gmail. Then it will input the “Enter” key, it will tab three times to the body of the Gmail and then paste the RTM task parameters as shown above into the body of the Gmail.<br/>It will wait 2 seconds for the paste to complete, and then input the Gmail shortcut “ctrl-enter” to send the email to RTM.<br/>(note: this snippet is not scraping these values from your RTM account, you must enter them manually when you set up the snippet. If you change your Lists/Tags/Locations in RTM you will need to edit the snippet to suite).<br/><br/><br/>Additional tip for keyboard users;<br/>You can set up keyboard shortcuts for Chrome extensions, go to;<br/>chrome://extensions/shortcuts<br/>Click in the “Activate the extension” box for the “Send from Gmail (by Google)” extension and enter the keyboard shortcut you require (must start with ctrl or alt)<br/>You will already have set up a keyboard shortcut for the Text Blaze snippet you are using.<br/>You can also manually use “ctrl-enter” to Send the Gmail and “ctrl-w” to close the Gmail compose window.<br/><br/><br/>Disclaimers;<br/>From their website – “Text Blaze is currently in Beta testing. During the Beta, you may encounter significant issues.”<br/><br/>I have no connection with Remember the Milk, Google or Text Blaze other than as a satisfied customer.<br/></p>antoinebugleboy2018-11-06T17:43:28Z2018-11-06T17:43:28Z2018-11-06T17:43:28Ztag:rememberthemilk.com,1995:forum-tips-topic-22105-reply85882Reply to Keeping a log of what you have done<p><b>antoinebugleboy (Pro)</b> says:</p><p>Here's another idea for keeping a log, instead of using notes:<br/><br/>Have the task repeat after completion, and change the task name each time you complete it. E.g., "Keep track of weight - 180.0"<br/><br/>Then have a smart list that searches for the first portion of the task name, i.e., "keep track of weight," in my example, and look at the completed tasks. You'll have a nice log on the screen right there. :)</p>korey992018-11-05T22:08:29Z2018-11-05T22:08:29Z2018-11-05T22:08:29Ztag:rememberthemilk.com,1995:forum-tips-topic-22822-reply85879Reply to My "hotlist"<p><b>korey99 (Pro)</b> says:</p><p>Also, my hotlist is easy now. Thanks for the advice.<br/><br/>Hotlist:<br/>not list:Excludes-GivenOpFuture and list:Includes-DueByPriority</p>korey992018-11-05T22:04:00Z2018-11-05T22:04:00Z2018-11-05T22:04:00Ztag:rememberthemilk.com,1995:forum-tips-topic-22822-reply85878Reply to My "hotlist"<p><b>korey99 (Pro)</b> says:</p><p>After I posted this - I did change my lists around to do the list:hotlist. Works much better. I have a 2 "Includes" lists, which have a bunch of ORs with all the stuff I want, and and "Excludes" list.<br/><br/>So now, I have a Hotlist Plus New smart list, which has the following:<br/>not list:Excludes-GivenOpFuture AND (list:Includes-DueByPriority OR list:Includes-New)<br/><br/>So that's any new items, and different due time windows by priority, but excluding some things I want skipped. <br/><br/>It's fed by these:<br/><br/>Includes-DueByPriority:<br/>dueWithin: "7 days of today" OR dueBefore:today OR (priority:1 AND (due:never OR dueWithin:"15 days of today")) OR tag:honeydo OR (tag:warnearly AND dueWithin:"21 days of today")<br/><br/>Includes-New:<br/>list:Inbox OR addedWithin: "3 days of today"<br/><br/>Excludes-GivenOpFuture<br/>isGiven: true OR listContains:Opt- OR tag:optional OR startAfter:now</p>mmoore1002018-11-03T19:00:17Z2018-11-03T19:00:17Z2018-11-03T19:00:17Ztag:rememberthemilk.com,1995:forum-tips-topic-22702-reply85872Reply to Moving to New Apartment<p><b>mmoore100 (Pro)</b> says:</p><p>I have a similar list for moving. I have MovePrep, a MoveActual, and MovePost lists. I also have a MoveJettison list, which could actually be a sublist of MovePrep, but for now I'll keep it separate.<br/><br/>I'm downsizing from a house in the suburbs to something smaller closer to a city. <br/><br/>MovePrep is for the things I need to get the house ready for sale, change-of-address tasks, finding a new place, hiring a mover, scheduling utility service, and so on.<br/><br/>MoveActual is for the things I need to do on the day of the move, which I won't know until I sign the contract with the mover, and tips from friends who have been through this recently.<br/><br/>MovePost is for the things I need to do once we're at the new address. Do I need to find a new doctor, new dentist? Get a library card?<br/><br/>MoveJettison is for the things I want to get rid of (jettison) just before the move, but can't do ahead of time. For example, I can't get rid of the snow shovels until I know we're set to move to either a warmer clime or a place where someone else takes care of those things.</p>mmoore1002018-11-03T18:47:44Z2018-11-03T18:47:44Z2018-11-03T18:47:44Ztag:rememberthemilk.com,1995:forum-tips-topic-22760-reply85871Reply to Enhance your creative writing<p><b>mmoore100 (Pro)</b> says:</p><p>I have a list called Write - Ideas that I use to capture those ideas that come out of nowhere. When I'm looking for something to work on, I look at that list and move the item to Write - Work on. I'm still looking for ideas on how to handle the stages of writing (for example, Research, First Draft, Cool, Self-Edit, Peer Edit, Submit, and so on), so if you have any ideas for that, I'd love to hear them!</p>mmoore1002018-11-03T18:44:44Z2018-11-03T18:44:44Z2018-11-03T18:44:44Ztag:rememberthemilk.com,1995:forum-tips-topic-22818-reply85870Reply to Plain text tags<p><b>mmoore100 (Pro)</b> says:</p><p>Interesting. You've given me an idea on how to solve a problem I have coming from another application.<br/><br/>The other application had something called Context, which is similar to Location, but not quite. For example, I had a context called Commute, which meant I wanted to do that tag on my way to or from work, but I didn't want to clutter my Tags list. Another example is if I wanted to do a certain task that involved another person. (For example, the next time I see a colleague named Tim or things I want to discuss with my spouse or do while he's home, I'd use a Context of Tim or Hubby.)<br/><br/>I might give it a try. Thanks!</p>raymond.bergmark2018-11-02T10:03:44Z2018-11-02T10:03:44Z2018-11-02T10:03:44Ztag:rememberthemilk.com,1995:forum-tips-topic-22822-reply85854Reply to My "hotlist"<p><b>raymond.bergmark (Pro)</b> says:</p><p>As you have a hotlist, this list's criteria could be:<br/><b>list:hotlist OR list:Inbox OR addedWithin: "3 days of today"</b> <br/>as it's possible to include smart lists in another smart list's criteria, making it easier to change your system.<br/>However, clever smart list, I agree on the honeydo tag ;-)<br/>Bet you'll be a Tuesday Tips&Tricks winner before long!</p>korey992018-11-01T15:24:49Z2018-11-01T15:24:49Z2018-11-01T15:24:49Ztag:rememberthemilk.com,1995:forum-tips-topic-22822-reply85847My "hotlist"<p><b>korey99 (Pro)</b> says:</p><p>I came from ToodleDo, and used the "hotlist" as my normal working location. It's kind of a mix of tasks that are due and high priority tasks, regardless of due date. <br/><br/>One thing I do that maybe is atypical is that I have a lot of "optional" projects with a lot of tasks, but the world won't end if I don't do them. This is my "want to", not "need to" pile. These tasks all either getting tagged as "optional" or put into a list called "Opt-Video Project" or something like that. <br/><br/>Here's my "Hotlist plus New tasks" query:<br/><br/>NOT (<br/> isGiven: true <br/> OR listContains:Opt- <br/> OR tag:optional <br/> OR startAfter:now<br/>)<br/>AND <br/>(<br/> dueWithin: "7 days of today" <br/> OR dueBefore:today<br/> OR (priority:1 AND (due:never or dueWithin:"15 days of today")<br/><br/> OR list:Inbox <br/> OR addedWithin: "3 days of today" <br/> OR tag:honeydo <br/>)<br/><br/>This smart list shows me all tasks due in the next week, but looks further ahead for P1 tasks (15 days). It also includes newly added tasks, so they don't slip through the cracks if I haven't prioritized or added due dates yet. Also, the "honeydo" items ALWAYS show, because if I don't do them, I'm in trouble. It excludes tasks given to someone else, on the "Optional" lists, individually tagged as optional, or tasks that shouldn't start yet. <br/><br/>I have another smart list, called "hotlist", where I just remove the inbox and addedWithin components. It's smaller, but more likely that I'll miss a new task.</p>gmg20022018-10-29T19:24:08Z2018-10-29T19:24:08Z2018-10-29T19:24:08Ztag:rememberthemilk.com,1995:forum-tips-topic-22818-reply85828Plain text tags<p><b>gmg2002</b> says:</p><p>Instead of using built in tags (which are unique to each task management system) I use plaintext tags either in the body of the note, or at the end of the subject line, prefixed by a letter combination to make the tags unique (and easy to find using Windows indexing or Spotlight search).<br/><br/>For example,<br/><br/>Invoice for service. llFU <br/><br/>The tags I most often use are<br/><br/>llFU = Follow Up<br/>llDue = Deadline (when I want to remind myself that a task has a firm deadline)<br/>llFile = task notes have info that I should permanently file in OneNote<br/>llHot = self explanatory ;)<br/>llProjxxxx = project specific tags. E.g. “llOutside” for landscaping / maintenance outside of home.<br/><br/>All of these tags are automated, using either iOS predefined keyboard shortcuts, or Texter on Windows, so applying a tag takes very little time. (E.g. to enter llOutside all I have to type is llo).<br/><br/>The advantages of this method:<br/><br/>1) It can be used to pull data across different apps / records / systems. Not only tasks. I can make a search for llOutside using Windows Indexing or Spotlight (or any other global indexing tool) and get the list of my tasks, OneNote records, contact names, PDF invoices and anything else tagged with this text. <br/><br/>2) It is infinitely transferable. I can sync to Outlook, switch to another tasks system, export to CSV, 30 years from now I will find all tagged records even if the original service is long gone.</p>martingchapman2018-10-29T09:41:59Z2018-10-29T09:41:59Z2018-10-29T09:41:59Ztag:rememberthemilk.com,1995:forum-tips-topic-3133-reply85816Reply to Using the mobile Add as a generic Quick Add tool including all fields<p><b>martingchapman</b> says:</p><p>+1 for this;<br/>"raymond.bergmark Power Poster says:<br/>Any chance that a API-savvy person could create a new Quick Add that works like the bookmarklet above, with all fields?<br/><br/>Task, List, Priority, Start, Due, Repeat, Estimate, Tags, Location, URL and Notes.<br/><br/>Preferably, the Task/Notes would be the selected text and the URL would be the present page."</p>martingchapman2018-10-29T09:40:35Z2018-10-29T09:40:35Z2018-10-29T09:40:35Ztag:rememberthemilk.com,1995:forum-tips-topic-3133-reply85815Reply to Using the mobile Add as a generic Quick Add tool including all fields<p><b>martingchapman</b> says:</p><p>+1 for this<br/>"jimjoh says:<br/>Emily, I appreciate the heads up. However, the desktop app doesn't seem like a comparable replacement. A bookmarklet can with one click add a web page's title and URL as a task (which is how I add the majority of my tasks). With the desk top app I'll now need to (at a minimum):<br/>1. Start the desktop app<br/>2. Manually type in the name of the task<br/>3. Copy the URL from my browser<br/>4. Paste in the URL from my browser<br/><br/>My bookmarklet also automatically sets the date to today which is correct about half the time for me, so that's another thing I'll need to manually set which I frequently didn't need to set before.<br/><br/>Are there any plans to restore the easy browser based task add functionality?"<br/><br/>@emily<br/>Can you answer this post please.<br/>Also, why do RTM not see this functionality as important, so many people want it and many other ToDo services already include it!</p>emily2018-10-23T20:25:15Z2018-10-23T20:25:15Z2018-10-23T20:25:15Ztag:rememberthemilk.com,1995:forum-tips-topic-22760-reply85795Reply to Enhance your creative writing<p><b>emily (Remember The Milk)</b> says:</p><p>Hi John,<br/><br/>Thanks for sharing your tips! These are great.<br/><br/>Raymond is correct (as usual ;). You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/179358193498/tips-tricks-tuesday-creative-writing-practice">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>emily2018-10-17T02:31:56Z2018-10-17T02:31:56Z2018-10-17T02:31:56Ztag:rememberthemilk.com,1995:forum-tips-topic-22768-reply85757Reply to Using RTM to track my running / training schedule<p><b>emily (Remember The Milk)</b> says:</p><p>Hi connieu,<br/><br/>Awesome tip! You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/179126642378/tips-tricks-tuesday-running-and-training-with">Tips & Tricks Tuesday winner</a> -- we've added a free year of Pro to your Remember The Milk account. :)</p>emily2018-10-17T02:31:12Z2018-10-17T02:31:12Z2018-10-17T02:31:12Ztag:rememberthemilk.com,1995:forum-tips-topic-22727-reply85756Reply to Business Travel Checklist Template<p><b>emily (Remember The Milk)</b> says:</p><p>Hi jondcoleman,<br/><br/>Great tip -- Bob will start using this for all his jet-setting. :)<br/><br/>You're a <a rel="nofollow" href="https://blog.rememberthemilk.com/post/178898640218/tips-tricks-tuesday-creating-a-travel-checklist">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. Thanks for sharing!</p>evan.fredericks2018-10-16T02:16:56Z2018-10-16T02:16:56Z2018-10-16T02:16:56Ztag:rememberthemilk.com,1995:forum-tips-topic-22800-reply85748Getting some Productive Movement in your Day<p><b>evan.fredericks (Pro)</b> says:</p><p>Whenever I try to set up a system to get myself to move more (such as reminders on a fitness tracker) I often find myself ignoring them because I'm "too busy." <br/><br/>One thing that's helped is to have a way to quickly look at what tasks I have that involve moving around. These can be as simple as taking out the trash or filling my water bottle.<br/><br/>Whenever I make a task that involves me getting up from my desk, I tag it with "move" and have a smartlist that searches for this tag along with the appropriate due/start date filters. Then, if my fitness tracker tells me I haven't moved in a while, I jump to that list and see what quick item I can knock off to kill two birds with one stone!</p>nodonovan2018-10-15T16:49:57Z2018-10-15T16:49:57Z2018-10-15T16:49:57Ztag:rememberthemilk.com,1995:forum-tips-topic-22798-reply85741Linking an RTM Task to another RTM task<p><b>nodonovan (Pro)</b> says:</p><p>Every Task that you create in RTM has its own unique URL. This can prove very useful. Sometimes Tasks can get a bit over-complicated and involved especially if they relate to a big project. I'm a big fan of Getting Things Done and the concept of the next Action. If you have an ongoing Task and you just want a bit of that project to be reminded of, the best way of doing this is to set up the reminder as a new Task in its own right and then link it to the main Task by copying the URL of the main Task into the sub Task's URL box when setting the 'sub-Task' up. That way, everything remains linked.</p>dominic.spachmann2018-10-15T14:12:50Z2018-10-15T14:12:50Z2018-10-15T14:12:50Ztag:rememberthemilk.com,1995:forum-tips-topic-22777-reply85737Reply to „star“ tasks as next steps<p><b>dominic.spachmann</b> says:</p><p>hey, nice addition, thanks :-)<br/>You can also use "assign to me" instead of the "star" tag and create the smart list with "givento:me and dueBefore:tomorrow OR startAfter:yesterday"</p>xtoq2018-10-11T11:40:43Z2018-10-11T11:40:43Z2018-10-11T11:40:43Ztag:rememberthemilk.com,1995:forum-tips-topic-22777-reply85724Reply to „star“ tasks as next steps<p><b>xtoq (Pro)</b> says:</p><p>Great tip! I use RTM by myself so I just assign tasks to myself in lieu of starring them, but this is a fantastic idea for people who actually use the assign feature and "givenTo" search functions!</p>xtoq2018-10-11T11:36:18Z2018-10-11T11:36:18Z2018-10-11T11:36:18Ztag:rememberthemilk.com,1995:forum-tips-topic-22727-reply85723Reply to Business Travel Checklist Template<p><b>xtoq (Pro)</b> says:</p><p>Great tip! You can make this even more streamlined by replacing your [after] and [before] with simply [tripdate] and include the X days before in your tasks like so:<br/><br/>Set reminder to get gas for rental car for [tripname] trip #@computer #Work ^2 days before [tripdate]<br/>Process notes/followup for [tripname] trip #@computer #Work ^3 days after [tripdate]</p>fhettenbach2018-10-10T19:45:02Z2018-10-10T19:45:02Z2018-10-10T19:45:02Ztag:rememberthemilk.com,1995:forum-tips-topic-22727-reply85721Reply to Business Travel Checklist Template<p><b>fhettenbach (Pro)</b> says:</p><p>love the tip. Will use this on my own trips as I am also traveling 3-4 times per month<br/><br/>I was experimenting with creating a template tasklist with sub- and subtask, but that makes it much easier.</p>raymond.bergmark2018-10-09T13:01:21Z2018-10-09T13:01:21Z2018-10-09T13:01:21Ztag:rememberthemilk.com,1995:forum-tips-topic-22787-reply85713Reply to So who else can do this? :P<p><b>raymond.bergmark (Pro)</b> says:</p><p>Nice!</p>tigersoul2018-10-07T21:47:51Z2018-10-07T21:47:51Z2018-10-07T21:47:51Ztag:rememberthemilk.com,1995:forum-tips-topic-22787-reply85698So who else can do this? :P<p><b>tigersoul (Pro)</b> says:</p><p>So... who else can do this? :P<br/><br/>https://photos.google.com/share/AF1QipPiCr__hKW6iAqOsnoIG62fe9VAc9FybjGWRh_E0MSwTBa0qbWWTqqO2eI5m3x0jg/photo/AF1QipM1AIiz1ZDTiiG4yZ8FQPEqqQgFJfGUNN3kRtFN?key=YlgwQTlkczBxZU84bUwwMEhpWng3WWxoNHEwYTN3<br/><br/>Unfortunately, this wasn't made thanks to new functions offered on IFTTT from the rmilk team. It's made up of:<br/>* Tasker<br/>* AutoRemote<br/>* Google home / assistant<br/>* IFTTT channels: Google assistant and WebHooks<br/>* PHP script on a web host<br/>* Twitter API via twitteroauth<br/><br/>I guess it's also called, too much free time. But hey, I certainly hope this will make someone at the Rmilk HQ think about an action to complete a task :P</p>evan.fredericks2018-10-06T06:25:59Z2018-10-06T06:25:59Z2018-10-06T06:25:59Ztag:rememberthemilk.com,1995:forum-tips-topic-22786-reply85693Dynamic Packing Lists<p><b>evan.fredericks (Pro)</b> says:</p><p>Tags and Smart Lists are a powerful combo for customizing task list views based on context. I also use these for creating dynamic check-lists from a "master" list based on ad-hoc criteria.<br/><br/>For example, I have a master packing list with over 100 packing items for trips ranging from a quick weekend getaway to a 10 day international camping trip. <br/><br/>Within the master list, I have:<br/>* Items that I'll pretty much always pack<br/>** Examples: "c:jeans," "h:chapstick" (the first letter denotes the category of item - in this case 'c' for chap stick and 'h' for hygiene - and is used to keep the list sorted by category when sorting alphabetically)<br/>* Items that are only packed based on specific criteria<br/>** Example: "c:gloves" is tagged with "t-cold". ('t' is a prefix for "trip" so these tags also bunch together since RTM sorts these alphabetically in drop-downs/autocomplete)<br/><br/>I then make a smart list that has the following criteria:<br/>List - is - Packing<br/>Tag - is not - t-cold <-- modify this to whatever trip attributes you want to filter out, adding an additional "Tag - is not" criteria for each one. (some ideas for these tags are at the bottom of this post)<br/>Tag - is not - skip <-- this will be used to filter out items that I am deciding not to bring on this trip for whatever reason (remember to make a task to remove the "skip" tag from all tasks in your master packing list when you get back from the trip so they don't get filtered out of future trips)<br/><br/>Which will include all of the universal packing items (they are un-tagged) and any tags that I didn't filter out.<br/><br/>As I go about my packing, I either:<br/>1. Mark the items as complete once they are packed.<br/>2. Tag them with "skip" to get them off the list.<br/><br/>This smart list stays in existence until I'm making my return trip, at which time, I can go into the completed list and "uncomplete" items when I pack them for the trip home, so I make sure that I bring back everything I packed.<br/><br/>Advanced tip:<br/>You may find that there are some items that aren't universal packing items, but fit into more than one special criteria (e.g. you want to bring an umbrella on a trip in which you expect rain or one that is longer than a few days, since the weather could change unpredictably). If we filter out either of these tags, (e.g. we have a rainy trip that will only last a day or 2, so we include t-rain but exclude t-long) the umbrella will not show up. We could make two umbrella items in the master list and tag each one differently, but this would make the master list unwieldy to maintain if we have many items that could be used in many contexts.<br/><br/>To best handle this case, you'll need to use the query editor in your smart list (another feature that makes RTM extremely powerful). Using the wizard (I recommend starting in the wizard so you can use the drop-down tag selection), choose the tags that you want to include (rather than exclude) from your packing list in addition to the "tag - is empty" criteria. Going with our example, our search will be:<br/><br/>List - is - Packing<br/>Tag - is empty<br/>Tag - is - t-rain <br/>Tag - is - t-long<br/>Tag - is not - skip<br/><br/>As written, this will return an empty list due to the tag criteria. To fix this, click on the "Switch to the query editor" link. The scripted version of our search will now be:<br/><br/>list:Packing and isTagged:false and tag:t-rain and tag:t-long and not tag:skip<br/><br/>In order to get the desired behavior, change the "and" between the isTagged:false filter and each of the tag:t-*** filters to an "or". So you now have:<br/><br/>list:Packing and isTagged:false or tag:t-rain or tag:t-long and not tag:skip<br/><br/>This will work, but to make it easier to read and understand, you may want to add parentheses (I also like to capitalize the operators):<br/><br/>list:Packing AND (isTagged:false OR tag:t-rain OR tag:t-long) AND not tag:skip<br/><br/>Now all of your items that are tagged with "t-rain" or "t-long", as well as those that are tagged with both (the umbrella) will show up in the search.<br/><br/>This has really streamlined the packing process for me and you could apply the same concept to any check-list based workflow that changes slightly depending on context. This is just one of the many ways you can use tags and smart lists creatively to get on-demand lists in RTM.<br/><br/>Happy travels!<br/><br/>EXAMPLE PACKING LIST TAGS:<br/>t-camping<br/>t-cold<br/>t-drive (for when I'm going somewhere by car)<br/>t-fly (same as above for flying)<br/>t-formal (will need formal attire)<br/>t-hot<br/>t-hotel (staying at a hotel)<br/>t-international<br/>t-long (trips longer than 3 days)<br/>t-rain</p>(closed account)2018-10-03T13:46:24Z2018-10-03T13:46:24Z2018-10-03T13:46:24Ztag:rememberthemilk.com,1995:forum-tips-topic-22770-reply85672Reply to Defeating the Early Afternoon Energy Drain!<p><b>(closed account)</b> says:</p><p>Thanks, Raymond!</p>mcaneted2018-10-03T12:36:00Z2018-10-03T12:36:00Z2018-10-03T12:36:00Ztag:rememberthemilk.com,1995:forum-tips-topic-22696-reply85671Reply to "Eat the frog" with RTM<p><b>mcaneted</b> says:</p><p>Thanks Emily!</p>emily2018-10-03T03:34:20Z2018-10-03T03:34:20Z2018-10-03T03:34:20Ztag:rememberthemilk.com,1995:forum-tips-topic-22696-reply85670Reply to "Eat the frog" with RTM<p><b>emily (Remember The Milk)</b> says:</p><p>Hi mcaneted,<br/><br/>Awesome tip for getting dreaded tasks done! :D<br/><br/>You're our <a rel="nofollow" href="https://blog.rememberthemilk.com/post/178685937618/tips-tricks-tuesday-focusing-on-that-one-task">Tips & Tricks Tuesday winner</a> this week, and we've added a free year of Pro to your Remember The Milk account.<br/><br/>Thanks for sharing!</p>dominic.spachmann2018-10-01T10:12:10Z2018-10-01T10:12:10Z2018-10-01T10:12:10Ztag:rememberthemilk.com,1995:forum-tips-topic-22777-reply85662„star“ tasks as next steps<p><b>dominic.spachmann</b> says:</p><p>many other todo list apps have the feature to star a task. the stared tasked are shown in a separate list highlighted above all other lists.<br/>I found this idea useful to get a short list of tasks to be picked up and get started.<br/><br/>So I took this idea and brought it to my RTM configuration and I really like it, combining the brought options of RTM with this idea.<br/><br/>this is how I set this up:<br/>1) I created a tag (on ios) with the name „__⭐️__“ (shown as a star on ios and as a „__*__“ on the web client)<br/>2) this tag is now at the beginning of the tags list, which makes it easier to assign the tag to a task (still not just tappin on a star but still)<br/>3) I created a smart list „__⭐️__“ in my favorites with „tag:__⭐️__ AND (dueBefore:tomorrow OR startAfter:yesterday)“ (I love to work with start and due dates, this leverages transparency for me)<br/>4) also I took the starred tasks out of other favorite lists like my today and focus list<br/><br/>I now use those lists to get an overview of what is due and star the tasks I will pick up next.<br/><br/>Really works well for me!</p>raymond.bergmark2018-09-27T12:03:37Z2018-09-27T12:03:37Z2018-09-27T12:03:37Ztag:rememberthemilk.com,1995:forum-tips-topic-22770-reply85648Reply to Defeating the Early Afternoon Energy Drain!<p><b>raymond.bergmark (Pro)</b> says:</p><p>Smart and easy tip, bet you'll be a Tuesday winner soon!</p>(closed account)2018-09-26T15:22:38Z2018-09-26T15:22:38Z2018-09-26T15:22:38Ztag:rememberthemilk.com,1995:forum-tips-topic-22770-reply85643Defeating the Early Afternoon Energy Drain!<p><b>(closed account)</b> says:</p><p>Here's something that's helped me with my ever-growing task list and my ever-decreasing energy levels. When my energy level or attention is waning during the day, I try to tackle tasks that are quick and easy or tasks that require less brain power. This accomplishes a couple of things for me.<br/><br/>1. It allows me to maintain productivity by continuing to get things done instead of resorting to the brainless time-wasters I tend to go to when I get tired, especially in the afternoons.<br/>2. It seems to re-energize me when I can check off several items in quick succession, so I can get back to the larger tasks afterward.<br/><br/>Here's how I do that with RTM:<br/><br/>Whenever I add a task (single or recurring) that might be described as quick, easy, or brainless, I add the "quick" tag to it. Some of these items are recurring items, some of them I've emailed in, and some of them are added manually.<br/><br/>I then use a Smart List called "Quick" that includes all of my tasks that are tagged "quick" [tag:quick].<br/><br/>Bonus: If you already use a Smart List for tasks you want to focus on today, you can adjust your "Quick" Smart List to include all of the tasks tagged "quick" that are on your "Tasks for Today" Smart List.<br/><br/>That would look like this, for example:<br/>list:"Tasks for Today" and tag:quick<br/><br/>I hope this is helpful to others who, like me, struggle with the early afternoon decline in energy and focus.</p>projectedwin2018-09-25T23:30:29Z2018-09-25T23:30:29Z2018-09-25T23:30:29Ztag:rememberthemilk.com,1995:forum-tips-topic-22769-reply85642Bullet Journal Tips: Quick capture for brain dumps!<p><b>projectedwin</b> says:</p><p>Bullet Journaling has advantages in the meeting room or coffee house because of its ability to take action items quickly and succinctly. However, I find myself in plenty of situations where having my BuJo is a problem. But this isn’t an issue with my phone! Here’s where RTM comes in perfectly as a companion and allows me to rapid fire tasks and subtasks within seconds. And just before bedtime, as I review my tasks for tomorrow, I’ll migrate them to the BuJo.<br/><br/>Bonus Tip: Set up a List or Tag called “Migrate to Bujo” for exactly this situation. This is one way to ensure you don’t miss a thing!</p>connieu2018-09-25T00:41:58Z2018-09-25T00:41:58Z2018-09-25T00:41:58Ztag:rememberthemilk.com,1995:forum-tips-topic-22768-reply85639Using RTM to track my running / training schedule<p><b>connieu (Pro)</b> says:</p><p>I've decided to train for a half marathon in a few months, and I've started using RTM to track my runs. I have long training runs that I schedule and tag with "running," and there are local races that I tag with "races". If I actually register for the race, I add the tag "confirmed," and if I am running with my daughter, I tag the task with her name as well.<br/><br/>I use a Smart List to look for running or races to see my full schedule all at once, and I can quickly scan to see which races I've already registered for or need to sign up. It's so handy to have the URL field for this purpose, especially since I might find out about a race but take some time to decide whether I want to actually commit to it or not.<br/><br/>Rescheduling training runs is easy, and I also use subtasks to remind myself for any needed tasks for training runs or races (bring bug spray, book a hotel room for an away race, take a picture of my medal :) ).<br/><br/>RTM has been a great companion to my running app because it allows me to plan ahead and see upcoming training and races at a glance.</p>charlypen2018-09-22T14:07:05Z2018-09-22T14:07:05Z2018-09-22T14:07:05Ztag:rememberthemilk.com,1995:forum-tips-topic-20401-reply85623Reply to Quick task add for Firefox<p><b>charlypen</b> says:</p><p>Great work - Thanks</p>emily2018-09-19T04:01:16Z2018-09-19T04:01:16Z2018-09-19T04:01:16Ztag:rememberthemilk.com,1995:forum-tips-topic-22725-reply85614Reply to Climbing Everest<p><b>emily (Remember The Milk)</b> says:</p><p>Hi macness,<br/><br/>Awesome tip! You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/178233891373/tips-tricks-tuesday-climbing-figurative-andor">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>johnfoland2018-09-17T15:43:45Z2018-09-17T15:43:45Z2018-09-17T15:43:45Ztag:rememberthemilk.com,1995:forum-tips-topic-22760-reply85604Reply to Enhance your creative writing<p><b>johnfoland</b> says:</p><p>Thanks Raymond! That's very kind of you. I hope it can be of use.</p>raymond.bergmark2018-09-17T12:53:59Z2018-09-17T12:53:59Z2018-09-17T12:53:59Ztag:rememberthemilk.com,1995:forum-tips-topic-22760-reply85602Reply to Enhance your creative writing<p><b>raymond.bergmark (Pro)</b> says:</p><p>I bet you'll be a Tuesday winner very soon! <br/>Great ideas!</p>johnfoland2018-09-17T11:45:38Z2018-09-17T11:45:38Z2018-09-17T11:45:38Ztag:rememberthemilk.com,1995:forum-tips-topic-22760-reply85601Enhance your creative writing<p><b>johnfoland</b> says:</p><p>Whether you're writing a novel, a play, a stand-up special, or even a sitcom, you certainly know the power of using the right word at exactly the right moment in your text. RTM's functionalities lend themselves beautifully to this.<br/><br/>Furthermore, you can use words and expressions to enrich your writing in both directions with RTM: A locution in your list can both remind you to use it and/or inspire you to write something you otherwise wouldn't! Using an easy combination of tags, smart lists, subtasks, and notes, you can search to find the right word to use, or you can simply let a list jolt your memory and spark the flame of your next paragraph, chapter, or beyond... <br/><br/>The best part of this is that there is virtually no setup to use the system I'm proposing, and it won't impose on your existing task management configuration, because you will decide which parts to include and how you integrate them. It's entirely adaptable to your projects and desires. There is no need to do everything I suggest here; you can mix and match to suit your needs.<br/><br/>The following is an intentionally loose set of prescriptions so that you can use them with whatever writing projects you're working on without messing up your current system. Note that these ideas work well with one or multiple projects, or even as a permanent, living reference of locutions and concepts. Yeah, I didn't mention it before, but this works great for tropes, too!<br/><br/>1) Create a dedicated list or even multiple lists to contain your vocabulary items. These lists should be general (we'll get into specifics with our tags and smart lists), and can encapsulate either projects or groups of projects. This keeps your words and expressions separated from the rest of your system. In the case of using multiple lists, you can use the "listContains" criteria in your searches and smart lists to further narrow down what you're looking for or keep it all isolated from your other tasks.<br/><br/>2) Get creative with tags. You can tag adjectives, verbs, expressions, and so much more! Your tags can be used to identify moods, emotions, and other attributes of your locutions. Tags like "positive" and "negative" are excellent; tags such as "mysterious" and "provocative" are even better! Use them all! Also, don't forget the magic of the "tagContains" criteria to help you contain and isolate your new tags from your existing system.<br/><br/>3) Subtasks and notes are your friends. You can use them everywhere and however you wish. Do whatever feels right here; I imagine everyone will have their own take on the best way to do this. Personally, I like reserving the notes for, well, notes on certain words and phrases, sometimes putting definitions for words I'm not too familiar with or feel awkward using. The notes are also a great place to place quotes and common usage citations. Subtasks are wonderful, too. Sometimes I like to put the the root of a word as the base task and use subtasks as different iterations of it.<br/><br/>4) Duplicate your word/expression tasks all day long. It all depends on how you use this system, but I find it extremely useful to duplicate words I intend to reuse within my project (or even in other projects), use in different contexts, or tag differently so that I see them in other situations.<br/><br/>5) Use the URL field. It's handy when you want to see where you encountered a specific phrase or see it in context. Sometimes it's useful for linking to forums that discuss the expression in question. RTM doesn't display an icon on tasks that have URLs attached to them like it does with notes, so don't forget the very useful "hasURL" search criteria.<br/><br/>6) Go crazy with smart lists. Here's where it all gets extremely interesting. As with any good RTM system, everything comes together with the smart list. Create smart lists that bring together your projects, contexts, tones, and tropes. Make smart lists for "adverbs" that are both "positive" and "mysterious". Make smart lists that show words that you've used ("status:completed") or for words you added last year (addedBefore:"1/1/2018") . The possibilities are endless.<br/><br/>To conclude, I invite you to make this system your own. Depending on how you implement this system (and how you integrate it into your current system and workflow), you may want to do things differently.<br/><br/>Super bonus: You can use everything I've written here towards learning a second (or third, or fourth) language. The sky is the limit!<br/><br/>RTM is the only tool that is powerful and flexible enough to do what I've laid out here. Thank you Bob T. Monkey and the RTM team. You all rock!</p>john.turknett2018-09-11T19:34:17Z2018-09-11T19:34:17Z2018-09-11T19:34:17Ztag:rememberthemilk.com,1995:forum-tips-topic-22758-reply85584Track current task with Priority Flag<p><b>john.turknett</b> says:</p><p>I use the priority flag to sort my tasks as well as determine the current task I am working. <br/><br/>'Priority 1' tasks I need to get done without question. While everything else has 'No Priority'. <br/><br/>When I start a task I mark is as 'Priority 3', which moves it up to the top. If I have to step away in the middle of the task I know where I was when I come back. When the task is complete reset it to 'No Priority' and complete.</p>projectedwin2018-09-07T00:52:14Z2018-09-07T00:52:14Z2018-09-07T00:52:14Ztag:rememberthemilk.com,1995:forum-tips-topic-22752-reply85560Bullet Journal Tips: Paper and Pen Syncing<p><b>projectedwin</b> says:</p><p>I’ve been using RTM for a long time: far longer than I care to admit. I have even left RTM at times when I was trying to switch things up. I used a gamified task manager for a while and that was fun casting spells on tasks, and leveling up, and even dying. But that got old the minute I tried to keep productive.<br/><br/>I found the Bullet Journal method by accident last year and started to find that it was super effective for me. Primarily because I actually responded to having to write tasks over and over and over again if I didn’t complete a task! It kept things in a laser focus.<br/><br/>However, I later came to find that I still really do love using a digital solution for tasks too. So I came back to RTM hard, but this time, with a plan… on pen and paper.<br/><br/>Bullet Journaling is much more than just a task manager and RTM can be used much more than just a Task Management System. So I’ll be sharing my adventures of how I use these two systems to battle the forces of task management like Batman and Robin (you decided which one is which).<br/><br/>For now, I’ll say that my Weekly Bujo spread (2 Journal pages) has two main areas: a daily log (for events/appointments/tasks) and a open tasks section. For the daily section, I take my RTM tasks (due:tomorrow) and place them the evening before in my Bujo. For the open tasks section, these would be used as something I want to do this week but I’m not sure when exactly. I migrate any tasks that I didn’t complete (rewriting them for maximum guilt effectiveness) and yes, I have to check off two boxes, one on RTM and another in my BuJo. But look at this way - checking that complete box feels twice as good. :) <br/></p>henry.alpert2018-09-05T14:30:04Z2018-09-05T14:30:04Z2018-09-05T14:30:04Ztag:rememberthemilk.com,1995:forum-tips-topic-22747-reply85545Using RTM as a Contact Manager (CRM)<p><b>henry.alpert (Pro)</b> says:</p><p>Remember the Milk is a great to-do app, but one thing that’s been always missing for me is that it doesn’t have an integrated way to keep track of professional contacts. I tried out separate programs to manage contacts, but because my contact-related tasks weren’t integrated into my primary to-do app, items would fall through the cracks. Good thing RTM is flexible, so I developed an efficient way to use it as a CRM. Here’s how I do it:<br/><br/>1. Create a new list called “People” or “Contacts”<br/>“Contacts” is already used in RTM for sharing tasks with colleagues, but it can work here too for this new list. I’m using “People.”<br/><br/>2. Each person is a task in People <br/>I create a task for each person and then put the company in parentheses. For example, “John Doe (Top Design)” and “Mary Rochester (Acme Consulting).” Set the People list to be arranged by task name, and you’ll see all your contacts in alphabetical order. <br/><br/>3. Each to-do item for that contact is a subtask<br/>Suppose I want to remind myself to follow up on Tuesday with John at Top Design. As a subtask under that contact, I put “Follow up -- John Doe (Top Design),” and I set the date and add any tags. Note how I copy and paste the contact name and company at the end of the subtask. It’s so that when the subtask populates in a Smart List later, I know whom the task is about. If I just had “Follow up,” it wouldn’t be clear. <br/><br/>4. Add phone, email and other information as another subtask <br/>I have another subtask under each contact called “-Info-”. This subtask is undated. It’s where I put the person’s phone, cell, email, title, and other information I might want to know. I actually keep a blank template for this information at the top of the People list as a task, and whenever I have a new contact to add, I duplicate “-Info-”, drag it into the contact to become a subtask, and then fill it out. <br/><br/>5. Use a smart list for your contact-related tasks <br/>I keep a smart list called “Master List” in which I pull in tasks from other lists. One of the search parameters is (list:People AND dueBefore:tomorrow). That way, any subtask under a contact that’s due today or overdue will show up in my Master List.<br/><br/>6. Use the notes field <br/>Every time I have an interaction with the contact, receive an important email or call, or whatever, I add a note about what happened under that contact’s name. That way I have a history. You can also look at your completed subtasks associated with that contact to see the history of interaction with the contact. <br/></p>(closed account)2018-08-29T21:33:35Z2018-08-29T21:33:35Z2018-08-29T21:33:35Ztag:rememberthemilk.com,1995:forum-tips-topic-20401-reply85525Reply to Quick task add for Firefox<p><b>(closed account)</b> says:</p><p>Hey, first, thanks so very much for this awesome extension. I am returning to RTM after a long absence. I'm wondering if you might consider adding a very small feature -- would it be possible to have an option to simply create the task when clicking the toolbar button (with the values one would specify, i.e., page title, etc.) -- as opposed to clicking it and then clicking 'OK'?</p>raymond.bergmark2018-08-22T10:58:28Z2018-08-22T10:58:28Z2018-08-22T10:58:28Ztag:rememberthemilk.com,1995:forum-tips-topic-22722-reply85484Reply to Daily start up and shut down rituals<p><b>raymond.bergmark (Pro)</b> says:</p><p>:-)</p>emily2018-08-21T20:00:34Z2018-08-21T20:00:34Z2018-08-21T20:00:34Ztag:rememberthemilk.com,1995:forum-tips-topic-22722-reply85482Reply to Daily start up and shut down rituals<p><b>emily (Remember The Milk)</b> says:</p><p>Raymond is right, as usual. :D<br/><br/>jjcardil, I love this tip and plan to start doing this. :) You're our <a rel="nofollow" href="https://blog.rememberthemilk.com/post/177245659518/tips-tricks-tuesday-start-your-day-right-and">Tips & Tricks Tuesday winner</a> this week -- we've added a free year of Pro to your Remember The Milk account.</p>raymond.bergmark2018-08-20T10:49:48Z2018-08-20T10:49:48Z2018-08-20T10:49:48Ztag:rememberthemilk.com,1995:forum-tips-topic-22727-reply85471Reply to Business Travel Checklist Template<p><b>raymond.bergmark (Pro)</b> says:</p><p>Clever, especially the replace part giving you perfect control of all the tasks.<br/>I would guess that you'll be a Tuesday winner before long!</p>raymond.bergmark2018-08-20T10:45:41Z2018-08-20T10:45:41Z2018-08-20T10:45:41Ztag:rememberthemilk.com,1995:forum-tips-topic-22701-reply85470Reply to My Weekend List(s)<p><b>raymond.bergmark (Pro)</b> says:</p><p>Agreed</p>jondcoleman2018-08-17T20:50:35Z2018-08-17T20:50:35Z2018-08-17T20:50:35Ztag:rememberthemilk.com,1995:forum-tips-topic-22727-reply85467Business Travel Checklist Template<p><b>jondcoleman (Pro)</b> says:</p><p>I travel for work about twice a month and there's always around a dozen tasks I don't want to forget for each trip. As soon as I know about the trip, I want to put the tasks for that trip into RTM.<br/><br/>So what I've done is create a template (just in a text file) like this:<br/><br/>Update personal and travel calendar for [tripname] trip #@computer #Work ^[now]<br/>Book flight for [tripname] trip #@computer #Work ^[now]<br/>Book lodging for [tripname] trip #@computer #Work ^[now]<br/>Coordinate airport transportation for [tripname] trip #@computer #Work ^[now]<br/>Book ground transportation for [tripname] trip #@computer #Work ^[now]<br/>Set out of office Outlook message for [tripname] trip #@computer #Work ^[before]<br/>Update calendar for [tripname] trip #@computer #Work ^[before]<br/>Pass off responsibilities/meetings as needed for [tripname] trip #@computer #Work ^[before]<br/>Enable Zendesk Out of Office for [tripname] trip #@computer #Work ^[before]<br/>Set Slack Message for for [tripname] trip #@computer #Work ^[before]<br/>Set reminder to get gas for rental car for [tripname] trip #@computer #Work ^[before]<br/>Disable Zendesk Out of Office for [tripname] trip #@computer #Work ^[after]<br/>Complete expense report for [tripname] trip #@computer #Work ^[after]<br/>Process notes/followup for [tripname] trip #@computer #Work ^[after]<br/><br/>Then, for each trip, I can simply do a find/replace* for 4 things:<br/>[tripname]<br/>[now] = date for currently due tasks<br/>[before] = date a few days before the trip<br/>[after] = date after trip<br/><br/>Once I've done that, I use the email import feature to import the list.</p>yeshan012018-08-17T07:47:54Z2018-08-17T07:47:54Z2018-08-17T07:47:54Ztag:rememberthemilk.com,1995:forum-tips-topic-22701-reply85466Reply to My Weekend List(s)<p><b>yeshan01 (Pro)</b> says:</p><p>"dueBefore:monday AND (due:saturday OR due:sunday)" search doesn't return overdue tasks from previous weekends</p>projectedwin2018-08-16T22:00:04Z2018-08-16T22:00:04Z2018-08-16T22:00:04Ztag:rememberthemilk.com,1995:forum-tips-topic-22725-reply85464Climbing Everest<p><b>projectedwin</b> says:</p><p>I’m a busy guy. I have an ambitious to do list every day. Usually slightly overloaded but not impossible if I put my mind to it. I use the “Today” feature aggressively on my RTM iOS App and the RTM MacOS app. <br/><br/>One of my favorite things to do is really get my 15-20 tasks of varying complexity down to 2, 1, or even 0. I try very hard not to postpone tasks so that I don’t lose focus of items. However there are always a few “optional tasks” always looming about without a date. <br/><br/>At first, I created a smart list for them called “No Due Date” (for you power users — due:never). I started to realize that it made me feel like those tasks weren’t important. So I decided to something more fun. <br/><br/>I needed a reason to do those tasks. So now when I get to zero tasks for the day, it does make me feel good. But now I crave Extra Credit. So I created a tag called “Everest” and assigned it to those those tasks. But I didn’t stop there! I also tagged items Everest that were in the future, but could use me being proactive. Now I keep climbing my own Everest whenever I think my day is done.</p>raymond.bergmark2018-08-15T12:41:42Z2018-08-15T12:41:42Z2018-08-15T12:41:42Ztag:rememberthemilk.com,1995:forum-tips-topic-22722-reply85457Reply to Daily start up and shut down rituals<p><b>raymond.bergmark (Pro)</b> says:</p><p>Great idea, bet you'll be a Tuesday winner soon!</p>(closed account)2018-08-15T09:37:24Z2018-08-15T09:37:24Z2018-08-15T09:37:24Ztag:rememberthemilk.com,1995:forum-tips-topic-22722-reply85456Daily start up and shut down rituals<p><b>(closed account)</b> says:</p><p>Hi, I use daily startup and shutdown rituals to help organize and plan my workday. The startup ritual has 7 tasks that I used to have written in my paper planner. The shutdown ritual also has 7 tasks. I now keep these rituals in RTM and it is SO much easier to follow them on a daily basis.<br/><br/>I created a new list called Rituals. In that list I put a startup task and a shutdown task. I made each of these recurring daily. Then for each of these I added the list of subtasks that I want to do on a daily basis. <br/><br/>Now when I get to work in the morning I see in my tasks for today a workday startup task and workday shutdown task. I open the startup task and see the subtasks I need to do. Same at the end of the day!!! This works incredibly well!<br/><br/>Here are my tasks, yours could be anything.<br/>Startup<br/>1. Review electronic schedule and update in paper planner<br/>2. Determine DEEP hours of work possible and schedule those hours (from book DEEP Work by Cal Newport)<br/>3. Review weekly top 3 goals<br/>4. Review weekly project focus for this week (I have multiple projects setup in RTM and I always pick 2-3 to focus on in a given week)<br/>5. Review projects "next steps" in RTM and add to todays daily action items if appropriate<br/>6. Review other RTM lists and update daily action items<br/>7. Determine daily "top 3" action items based on weekly "top 3" and collected action items<br/><br/>Shutdown list<br/>1. Tally up hrs breakdown from the day (I track meeting hours, shallow work hours and deep work hours)<br/>2. Record tally in yearly calendar (I use this so I can see how I am doing against my DEEP work hours goal)<br/>3. Review daily top 3, if did not complete, write down why<br/>4. Update RTM with any actions I jotted down in daily planner<br/>5. Review RTM "Catchall" list and categorize tasks appropriately<br/>6. Review email and clear todays emails<br/>7. Review tomorrow's schedule<br/><br/>I also have a weekly review ritual. This approach has worked incredibly well and RTM has really helped me be consistent with my rituals.<br/><br/>Thanks RTM!!<br/> </p>emily2018-08-15T02:29:56Z2018-08-15T02:29:56Z2018-08-15T02:29:56Ztag:rememberthemilk.com,1995:forum-tips-topic-22702-reply85455Reply to Moving to New Apartment<p><b>emily (Remember The Milk)</b> says:</p><p>Hi radmoose,<br/><br/>Great tip! You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/177008258913/tips-tricks-tuesday-new-home-living-with-a">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account.<br/><br/>Good luck finding that lifesized moose to complete your home! :)</p>raymond.bergmark2018-08-06T08:42:42Z2018-08-06T08:42:42Z2018-08-06T08:42:42Ztag:rememberthemilk.com,1995:forum-tips-topic-22701-reply85409Reply to My Weekend List(s)<p><b>raymond.bergmark (Pro)</b> says:</p><p>You could hardcode the weekend dates using this method, but it will show overdue tasks from earlier weekends (hence the idea of daysDue above):<br/><a rel="nofollow" href="https://www.rememberthemilk.com/forums/tips/22496/">Weekend Tasks in one list</a><br/></p>raymond.bergmark2018-08-06T08:34:02Z2018-08-06T08:34:02Z2018-08-06T08:34:02Ztag:rememberthemilk.com,1995:forum-tips-topic-22701-reply85408Reply to My Weekend List(s)<p><b>raymond.bergmark (Pro)</b> says:</p><p>I have also been thinking about this for years ;-)<br/><br/>In order to filter out (long) overdue tasks that do not belong on the (present) weekend lists, I have suggested a new search operator <b>daysDue</b> as that would make it easier to create smart lists:<br/><a rel="nofollow" href="https://www.rememberthemilk.com/forums/ideas/22711/">https://www.rememberthemilk.com/forums/ideas/22711/</a> <br/></p>benol2018-08-01T09:23:03Z2018-08-01T09:23:03Z2018-08-01T09:23:03Ztag:rememberthemilk.com,1995:forum-tips-topic-22682-reply85384Reply to Organized tags and locations<p><b>benol</b> says:</p><p>It's a shame RTM doesn't support slashes in tag names, this system would make more sense with tags like #books/thisPerson (similar to file names in directories).</p>emily2018-08-01T03:30:46Z2018-08-01T03:30:46Z2018-08-01T03:30:46Ztag:rememberthemilk.com,1995:forum-tips-topic-22682-reply85382Reply to Organized tags and locations<p><b>emily (Remember The Milk)</b> says:</p><p>Hi enkanadi,<br/><br/>Love your organization system! You're our <a rel="nofollow" href="https://blog.rememberthemilk.com/post/176503973583/tips-tricks-tuesday-keep-your-tags-and">Tips & Tricks Tuesday winner</a> this week, and we've added a free year of Pro to your Remember The Milk account. :)</p>radmoose2018-07-30T16:18:27Z2018-07-30T16:18:27Z2018-07-30T16:18:27Ztag:rememberthemilk.com,1995:forum-tips-topic-22702-reply85371Moving to New Apartment<p><b>radmoose</b> says:</p><p>I recently moved to a new apartment on my own, so as I remembered things I would need (like utensils, and cleaning supplies) I would add them to a list tagged for the new apartment,<br/><br/>This allows me to make sure I get the things I need as well as check what I have gotten, so I don't double buy.<br/><br/>Stuff like "Shower Curtain" that I only seemed to remember at 1am was easily added via my phone. "Kitchen Towels" added via the trip on the light rail. <br/><br/>Then when I was at a store, I would just bring the list up and check off what I can.<br/><br/>Haven't checked off the "Lifesized Moose" yet, however.</p>yeshan012018-07-30T08:17:18Z2018-07-30T08:17:18Z2018-07-30T08:17:18Ztag:rememberthemilk.com,1995:forum-tips-topic-22701-reply85369My Weekend List(s)<p><b>yeshan01 (Pro)</b> says:</p><p>After years of trying to come up with a good way to track weekend tasks, I've implemented this using 2 smart lists:<br/><br/>1. Today (= due:today)<br/>2. This Weekend (=dueBefore:monday AND (due:saturday OR due:sunday))<br/><br/>When today is a:<br/>a) Weekday: Any tasks due on the weekend will appear in the 'This Weekend' list<br/>b) Saturday: Any tasks due today (ie on Saturday) will appear in the 'Today' list. Any tasks due for the rest of the weekend (ie on Sunday) will appear in the 'This Weekend' list<br/>c) Sunday: Any tasks due today (ie on Sunday) will appear in the 'Today' list. The 'This Weekend' list will be empty as the weekend is finished *sob*</p>raymond.bergmark2018-07-25T08:30:36Z2018-07-25T08:30:36Z2018-07-25T08:30:36Ztag:rememberthemilk.com,1995:forum-tips-topic-22682-reply85355Reply to Organized tags and locations<p><b>raymond.bergmark (Pro)</b> says:</p><p>Clever idea!</p>emily2018-07-24T23:12:36Z2018-07-24T23:12:36Z2018-07-24T23:12:36Ztag:rememberthemilk.com,1995:forum-tips-topic-22685-reply85354Reply to GTD-style projects with (pro) subtasks<p><b>emily (Remember The Milk)</b> says:</p><p>Hi skominers,<br/><br/>Love your use of the "next" tag combined with subtasks! You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/176244764958/tips-tricks-tuesday-organizing-gtd-projects">Tips & Tricks Tuesday winner</a>. :) We've added a free year of Pro to your Remember The Milk account.</p>mcaneted2018-07-23T23:29:42Z2018-07-23T23:29:42Z2018-07-23T23:29:42Ztag:rememberthemilk.com,1995:forum-tips-topic-22696-reply85346"Eat the frog" with RTM<p><b>mcaneted</b> says:</p><p>There is a quote from Mark Twain that says: <br/><br/>"If it's your job to eat a frog, it's best to do it first thing in the morning. And If it's your job to eat two frogs, it's best to eat the biggest one first."<br/><br/>It means we all have that one (sometimes two) thing in our list that we know we have to tick off, but is just too hard or boring to begin. So, we normally procrastinate on it, making us feel stressed for not doing it.<br/><br/>The advice is to spot that nasty task (I have a special "frog" tag for it) and just do it first thing in the morning. After that, your day will continue with you feeling happy and liberated. <br/><br/>Hope you find this useful.</p>skominers2018-07-14T12:29:17Z2018-07-14T12:29:17Z2018-07-14T12:29:17Ztag:rememberthemilk.com,1995:forum-tips-topic-22685-reply85315GTD-style projects with (pro) subtasks<p><b>skominers (Pro)</b> says:</p><p>For each of my projects, I generate a master task with subtasks for each associated action. I also use the "notes" and "attachment" fields to store auxiliary information. <br/><br/>Then, I use tags on the subtasks to organize the project actions by location, person, and/or mental mode. A "next action" tag #next indicates which actions are at the top of the stack.<br/><br/>For example, project "Sort out New York travel" might have subtasks:<br/>+ Choose New York travel dates #scheduling #tablet #next<br/>+ Look up restaurants in New York #computer #tablet #next<br/>+ Book New York hotel #computer<br/>+ Book New York flights #computer<br/>+ Send dates to New York friends #computer #email<br/><br/>Then, I syndicate out the subtasks into GTD-style "next actions" lists.<br/><br/>Smart list "At Computer" = tag:computer AND tag:next , for example, will show me "Look up restaurants in New York" and any other next actions I can complete at my computer.<br/><br/>By using multiple tags, individual actions can show up on multiple lists. (As configured, "Look up restaurants in New York" would show up in "At Computer" and "On Tablet".)<br/><br/>This way, I have everything for each project in one place. But for minute-by-minute optimization/ninjitsu, I can just work off the "next actions" lists.<br/><br/>Higher level strats: You can build in "tickler file" functionality in both the "Projects" and next action lists by using start dates on future tasks, and adding "AND (startBefore:Tomorrow OR start:never)" to the smart list queries.<br/><br/>QED.</p>emily2018-07-11T02:46:11Z2018-07-11T02:46:11Z2018-07-11T02:46:11Ztag:rememberthemilk.com,1995:forum-tips-topic-22670-reply85306Reply to Creating “Tickler” smart list in RTM (the GTD way)<p><b>emily (Remember The Milk)</b> says:</p><p>Hi sunilgtder,<br/><br/>This is a great use of Smart Lists! You're this week's <a rel="nofollow" href="https://blog.rememberthemilk.com/post/175764984503/tips-tricks-tuesday-use-a-tickler-list-to">Tips & Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account.<br/><br/>Thanks for sharing! :)</p>enkanadi2018-07-10T20:12:25Z2018-07-10T20:12:25Z2018-07-10T20:12:25Ztag:rememberthemilk.com,1995:forum-tips-topic-22682-reply85304Organized tags and locations<p><b>enkanadi</b> says:</p><p>I had plenty of tags added over the years, at some point it was hard for me to remember what I’ve already added (maybe with slightly different name) and filter through whole list while adding new tasks. I also noticed I was reusing some tags by mistake for different purposes - because of vague naming I forgot over the time what was the purpose of them. Filtering by them was not useful because of that.<br/><br/>To fix this problem, I’ve organized my tags - I’ve created categories for them, which are added to names - before the actual name with underscore (#category_tag).<br/><br/>Example: I have a list of books I want to read. I use tags to keep track of where I’ve heard about it. Previously those tags where looking like this: „thisPerson”, „thatPodcast”, „blogA” etc. I’ve changed that to: „books_thisPerson”, „books_thatPodcast”, „book_blogA”. This way when I add new book idea with Smart Add I just start typing „#book” and see a list of possible options and don't have to go through whole list of tags.<br/>I also have some lists that I share with other RTM users. For tags on that list I use other category - for example AB_tag (for list with users A and B). This way I don’t mix those tags with my own.<br/><br/>I’ve added similar system for my locations. The biggest group of locations consists of different places where I can buy things - like pharmacy (shop_pharmacy), grocery (shop_grocery) or pet shop (shop_pet). I have also more specific locations added, for when I know I can buy something only at this place (shop_thisOneShop) or even online shops (shop_websiteName). I don’t bother with actual GPS location - if there are several shops with same brand near me, I treat them as one.<br/><br/>This helps a lot when adding tasks, and also when I look for something - tags and locations are sorted alphabetically on the list, so with this system are displayed categorised (all tags starting with "books_" are in one place). I can also easily spot tags/locations that I don't use anymore and delete them.</p>2024-03-27T02:34:31Z