Forums / Tips & Tricks

Make them repeating tasks to stay on top of the weekly review.

Posted 2 years ago

ovanrijswijk

@amoslemi

- In reply to my tip of e-mailing a mind dump to your RTM Import e-mailadres, you wrote : "Make them repeating tasks to stay on top of the weekly review."

That would be handy, if more tasks are in the Inbox and you want the new Mind Dump items appear on top of them. I see your point, although it is no issue for me, because I empty my RTM-Inbox every day.

But ...

The body of the mind dump email send to the RTM Import e-mailadres contains a list of items (one item per line). Adding metadata is not an option. So making them repeating tasks has to be done after sending them (the import of the list) and it has to be done manually in RTM.

While you are doing that, you might as well add the other metadata as well.

If you want to write down a minddump and import it into RTM - and after that action forget about it and add the metadata sometime in the future, I suggest this alternative for importing the mind dump into your Inbox in RTM:

Make a list for tasks you'll do "Someday". Choose a name for that list and put that list-name in the subject of your mind dump e-mail. The items will be imported to that list. Make sure - of course - that you'll review your 'Someday'-list during your next Weekly Review.

Using this alternative, the mind dump will not clutter the list with next actions and/or other lists that you look into every day during your Daily Review.

Posted 2 years ago

leah.shalom

I like the idea of making a mind-dump part of the weekly review. With the new Smart Add feature of RTM (http://blog.rememberthemilk.com/2009/09/introducing-smart-add-a-smarter-way-to-add-your-tasks/) you can include the metadata in the one line per item in your email.

Posted 2 years ago

ranbarton

A perfect example, right off the bat, of the power of the new Smart Add features.

Posted 2 years ago

Indeed, ranbarton. Almost prescient, ovanrijswijk! ;)

Posted 2 years ago

ovanrijswijk

@leah.shalom, @ranbarton, @andrewski

You are right: the Smart Add Bonus Feature is a great feature to help importing mind dumps by e-mail.

I've taken a rtfm-look at the *new*
http://www.rememberthemilk.com/services/email

Indeed, what I wrote in reply @amoslemi is run over by this new feature.

I now see a Smart Mind Dump:
Import a list via email + Smart add coding + mind dump = Smart Mind Dump.

The Smart Mind Dump can combine the two alternatives in one import e-mail:

-1- items to be converted to actions, with all the metadata attached -

These are written down and put into your RTM-system in one fast-and-easy action

-2- items without metadata -

The 'raw ideas' that need a little more thought, because you are not sure yet what al the specifics are. During the mind dump you don't have the time and the focus to think them through.

You can send these items - in the same import e-mail inbetween items 1-, to your "Someday"-list (or your "Maybe"-list) to be reviewed later on. Just add # , followed by your list name.

Posted 2 years ago

Hi ovanrijswijk,

Great tip -- and now extra useful with Smart Add. :)

I just wanted to let you know that your tip is a Tips & Tricks Tuesday winner. We've upgraded your RTM account to have a free year of Pro. :)

Posted 2 years ago

Thanks this is such a good dear. It so much quicker then adding takes one by one. Being dyslexic if I have a lot of tasks to enter there is a chance that during the writing of one task I will forget the rest .

Posted 2 years ago

So doing them in one big email does not give me time to forget

Posted 2 years ago