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Ability to share Smart Lists

wss7932 says:

I've set up RTM to use smart lists quite extensively with the idea that they would be shareable just like regular lists only to find this is not the case. Please add this. This would be great. As it is currently everything goes to my inbox and the smart lists filter it all out for me.

Posted at 11:36pm on December 1, 2007

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Answeredemily (Remember The Milk) says:

Smart Lists right now are just a set of criteria that gets applied dynamically to your account. So, if I had a Smart List that was:

dueWithin:"7 days of today"

and I was able to share this with Bob, all Bob would see is the criteria applied to his own account (i.e., all his tasks due within 7 days, not mine).

From reading this topic, I understand that most (if not all?) people would like the ability to share the Smart List along with the tasks that show up for that Smart List in your account. (So in that example, Bob would see my tasks due within 7 days.)

I'm trying to get a better understanding of this feature request, so was wondering if folks here could answer the following quick questions:

1) What's the criteria of the Smart List(s) you're interested in sharing?

2) Who would you share the Smart List(s) with? (e.g., spouse, boss, co-workers, etc)

3) Why do you want to be able to share Smart List(s) with them?

4) Does the person (or people) you'd share the Smart List(s) with need access to edit the tasks, or just see them?

Thanks! :)

Posted 3 years ago

prunella says:

Being able to share smart lists would be extremely helpful.

Posted 6 years ago

toneill says:

Hear hear!

Posted 6 years ago

gesmith says:

I just talked out office into using rtm and tried to share a smart list. :(

Posted 6 years ago

g.bay says:

Smart lists are so fantastic. Would love to be able to share as well.

Posted 6 years ago

snowcrash2k says:

Please!!!!

Posted 6 years ago

docdoc78 says:

I'd love to be able to share smart lists with my contacts also. Additionally, It'd be great to be able to make a smart list public.

Posted 5 years ago

fabriciosn says:

I would also love to do so.

Posted 5 years ago

sdouche.sa says:

+10 :)

Posted 5 years ago

lyncollege says:

I think sharable Smart Lists would be incredibly useful.

Posted 5 years ago

coopbmt Pro says:

I think I could make this work effecitvely for my workflow if I could just have a short-cut for sharing a task. For example, I use tag's to assign tasks to the various smartlists I have coordinated. Then if the task is appropriately tagged, and shared with someone else, it will show up in the correcft smartlist for them (based on tag) as well.

Just means I have to select and use the pull-down to share tasks. It would be great to be able to "assign/share" a task with a hotkey, then select the user to share it with.

Posted 5 years ago

fbiljecki Pro says:

+1
I really miss this feature! I have only few tasks to share with few people so it is really non-sense to create a special list for those tasks. I would like to just put the name of the person as a tag, and then create a smart list with that tag that I would share.

Posted 5 years ago

innuendo888 says:

im overwhelmed with RTM but just today discovered that smart list sharing is not possible. pleaseee

Posted 5 years ago

gwen168 says:

sharing smart list ? Cant believe you dont have this

Posted 5 years ago

chimericdream says:

Sharing and publishing a smart list is definitely the highest on my priority list for RTM. Everything else is so customizeable that it doesn't make sense not to have this feature.

Please add it!!

Posted 5 years ago

matthew.fallshaw Pro says:

+1

Posted 5 years ago

jfiat says:

+1

Posted 5 years ago

driggins says:

+1

The inability to share my smart lists undermines RTM's applicability for GTD'ers like me. I have to run an alternate task management system (via RTM) in order to delegate tasks to others.

Posted 5 years ago

sunjana1 Pro says:

+1
yes this would be super valuable!

Posted 4 years ago

nathan.reiter says:

+1

Posted 4 years ago

jonmadison says:

+1

Posted 4 years ago

stormy.peters says:

+1

Posted 4 years ago

ghostsquad says:

I totally agree! +1

Posted 4 years ago

leah.shalomPower Poster says:

+1.

Posted 4 years ago

danygeller Pro says:

+1

Posted 4 years ago

driggins says:

+1 again

Posted 4 years ago

cbi Pro says:

+1

Posted 4 years ago

mvrkljan says:

+1

Posted 4 years ago

ctresor says:

+1

Posted 4 years ago

patrick.scheuerer says:

+1
would be incredibly useful for me!

Posted 4 years ago

apstein says:

+1

Posted 4 years ago

caylanlee says:

Yeah seriously, this needs to be implemented.

Posted 4 years ago

ascrichton Pro says:

mmm +1

Posted 4 years ago

jonny.walton says:

I think this would be very helpful. It would also be useful to be able to set a reminder for smart lists as for a task so that every day / week a list of all tasks coming up in the next week / month were listed. Both of these would be very helpful indeed

Posted 4 years ago

pablo.cerdeira says:

One more. Please, I need to share smart lists with my contacts. I would be a very useful option to set tasks faster and to get a better control over it. Sometimes I forget to share some specific task but if RTM allowed me to share a smart list, it probably would never occur again.

But, as I can see here, there are more than one year since the first request :-(

I cannot believe that it will be developed soon...

Posted 4 years ago

ctresor says:

+1

Posted 4 years ago

kanntara says:

+1

Posted 4 years ago

r.trevor.hughes says:

+1

Posted 4 years ago

benmjt says:

+1 Thanks

Posted 4 years ago

wmono says:

+1

Posted 4 years ago

glenn.hope says:

Pretty please with nomnoms on top?

Posted 4 years ago

kylir Pro says:

+1

Posted 4 years ago

gwllosa says:

Or at least an explanation why they aren't easily shareable?

Posted 4 years ago

janvanderploeg Pro says:

+1

Posted 4 years ago

ernfors Pro says:

+1

Would be very very useful for me as well. I actually have a greater need to share "smart lists" than "normal lists".

Posted 4 years ago

chasedeluca Pro says:

+1

Posted 4 years ago

stephen.nevison Pro says:

+1

Posted 4 years ago

keoni8888 says:

+1

Posted 4 years ago

common.csc says:

+1

Posted 4 years ago

jennwilgo says:

+1

Posted 4 years ago

rauros Pro says:

+1

Posted 4 years ago

nobody4711 Pro says:

+1

Posted 4 years ago

hetp0st says:

+1

Posted 4 years ago

casutton Pro says:

+1

Posted 4 years ago

discomcdisco says:

Ok, so i'm weighing in here. .. I want this very much...

Essentially, i'm working around not having subtasks by using tags (which works great), having the ability to share smart lists for 'Release' / 'Patch' etc would provide a really good view on current actions.

Sharing normal lists is fine... til you have way to many to interact with...

Posted 4 years ago

darcy.sharman says:

+1

Posted 4 years ago

rmavery says:

C'mon... Share the smart list... :-(

Posted 4 years ago

eduardoconde says:

C'mon this request is too old and this would be very useful!!!

Posted 4 years ago

thechilibuddy Pro says:

Share smart lists please!

Posted 4 years ago

alecjtaylor Pro says:

+1 from me, smart lists are really, really cool!

Posted 3 years ago

watkins.family says:

+1 This is essential for what we want to do.

Posted 3 years ago

daniel940 says:

I second (or 100th) the motion. Share the smart lists.

Posted 3 years ago

kwegner says:

+1 much needed

Posted 3 years ago

craig.jessup says:

I was shocked to find that this was not already a feature; please get this implemented as a priority!

Posted 3 years ago

tobbesjufem says:

+1 essential feature, must have

Posted 3 years ago

ankgt says:

Please add this feature. It would be absolutely amazing! I stumbled upto this thread while trying to Google this functionality and am glad to see that there are soo many people already asking for the same thing. Please add it soon though... its already been 2 years since this thread started!

Posted 3 years ago

mailman1175 says:

Looks like this is a pretty popular request. I, too, would love to see it implemented.

Posted 3 years ago

ellenme says:

Just one example: I'd like to share my @grocerylist with my husband so that he can pick up items when he happens to be at the grocery store. If he were to use RTM on his smartphone as I do, he'd be able to edit the tasks, though since he likely won't, I just want him to be able to see the list (possibly printing it out). I realise I could easily set this list as a regular list, however, I like that when adding an item to my smart list on my iPhone, it will automatically tag it appropriately. Again... just one example.

Posted 3 years ago

heisenman says:

+3 This is excellent and precisely what I need. I need the ability to share smartlists with my boss so he can see, at a glance, what I'm up to at any given moment. Giving him an "unlisted" URL he can bookmark and return to at will would save real time. Our meetings would be more productive because he would already see my daily roadmap of productivity, if you will, track completed tasks, etc.

Posted 3 years ago

ranbarton ProPower Poster says:

Emily:

I'd love to share a grocery list or an errand list with my wife, and have it be editable.

I'd like to share a list with subordinates at work, and have it be uneditable.

These lists are generated by searches for tags and, sometimes, due dates.

I wish to share these to enable me to use RTM as a communications tool, so that tasks I share with others can be usefully managed in RTM.

I don't use lists - everything is organized by smartlist via tag, so the current sharing options are of limited utility to me.

Thanks for pursuing this.

Posted 3 years ago

tomkerswill says:

+1 for sharing Smart Lists

Posted 3 years ago

ghisamd says:

+1

Posted 3 years ago

lkolny Pro says:

@ emily

I'd like to shortly explain my implementation of smart lists and then answer your questions:

I use RememberTheMilk to organize work with my office. I tag tasks with the names of my colleagues and create smart lists so I can see who is responsible for a certain job. I'd like to share those lists with co-workers, so they could easily keep track of tasks assigned to them.

1) What's the criteria of the Smart List(s) you're interested in sharing?

basically - certain tags

2) Who would you share the Smart List(s) with? (e.g., spouse, boss, co-workers, etc)

co-workers

3) Why do you want to be able to share Smart List(s) with them?

so they can keep track of tasks I made them responsible for

4) Does the person (or people) you'd share the Smart List(s) with need access to edit the tasks, or just see them?

just seeing tasks is enough for me, although an option to let them edit tags would be nice

And - of course - big +1 for sharing smart lists :-)

Posted 3 years ago

vihendrik says:

+1

1) What's the criteria of the Smart List(s) you're interested in sharing?

certain tags.

2) Who would you share the Smart List(s) with? (e.g., spouse, boss, co-workers, etc)

co-workers.

3) Why do you want to be able to share Smart List(s) with them?

to not having to rearrange my task-List-structure (of course, I could manually create a task-list witht these tasks and share it) and - more specifically, use the list with certain tags and filters for weekly meetings.

4) Does the person (or people) you'd share the Smart List(s) with need access to edit the tasks, or just see them?

in my case seeing them would be enough.

On a glance, very similar to lkolny.

Posted 3 years ago

cdrynan says:

For the RTM-resistant spouse. This is a MUST have. :) honey-go-do lists would go to a new level.

Posted 3 years ago

j.aitken Pro says:

+1 - I would find this a productive & time saving feature, below are my responses to emily's ?s.

1) What's the criteria of the Smart List(s) you're interested in sharing?

The results of a Smart List search criteria which has been setup by me.

2) Who would you share the Smart List(s) with? (e.g., spouse, boss, co-workers, etc)

* Management team (in my main job I have 3 bosses) & colleagues
* Family

3) Why do you want to be able to share Smart List(s) with them?

@ Work
On Monday I have to produce a weekly prioritised 'todo' list for my 3 bosses. Invariably this list is out of date by lunch time. It would be better if I could just send them a link to a dynamic Smart List which would enable my management team to monitor my constantly changing priorities. In addition to this it would be good if other colleagues could see this dynamic 'todo' list.

@ Home
To give the extended family a means of submitting & progress monitoring odd jobs & tasks.

4) Does the person (or people) you'd share the Smart List(s) with need access to edit the tasks, or just see them?

In order to make this feature really effective I suspect there needs to be a range of access/edit permission levels. Ranging from view only as a public or password protected webpage (I have management & colleagues who would not be prepared to open an RTM :-( account to get access). Right up to, well... (this is were I feel it gets tricky) something close to full edit permission. But, without the collaborator being able to see any other lists in the owners account which are outside the original search criteria.

Posted 3 years ago

fionaussie says:

+! for sharing smart lists/tagged items.

I tag items I need with several tags so when I'm at one of many stores, I can see what I need even though it may reside on a 'master' list since that is where I would normally purchase the item. If I am able to tag and share the task, I can pull up the tag, depending on which store I'm at. I would also be able to share the smart list with my husband so he can use his phone to see what we need.

For work, I start a list for a project, but may tag certain tasks with the names of various people who are involved in the project. Sharing a smart list, or list with similarly tagged tasks would allow the person to see their responsibilities, as well as me, and I would still be able to track the project under one 'master' list.

Posted 3 years ago

dbenjan Pro says:

+1

Posted 3 years ago

tdemarest says:

+1 here as well. My issue is very similar to fionaussie's.

Posted 3 years ago

andromac says:

+1

Posted 3 years ago

oleh.boiko says:

+1

Posted 3 years ago

kylir Pro says:

Great idea. Please implement this!

Posted 3 years ago

sandro.tarkhan says:

absolutely! I really need that

it's usually inappropriate to share all the tasks in any of your lists with someone

but let's say you want to share some tasks with John: tag them with "John", create a smart list and share with John

Posted 3 years ago

chasedeluca Pro says:

A read-only option would be sufficient for me (and many other people, it seems). Really the whole "publish" tab that's available for regular lists, should be available for smart-lists. I should be able to publish a read-only smart list for a contact, or I should be able to publish it publicly.

To be honest, I can already generate an atom feed of a smart list; publishing would just be nicer. Sharing (even as read-only) would be ideal, though, if only because RTM users could see it among their lists.

True sharing (read-write) would get very complicated. Read-only, though, makes a lot of sense, and should be much easier to implement.

Posted 3 years ago

k.mueller07 says:

For my uses, it would be sufficient that another person just sees the tasks related to her. As I sort my tasks according to topics in different lists, I tag them with the name of the person who is supposed to help me with these tasks and create a smart-list with these name-tags. It would be nice if that person could see the whole smart-list in her account, too.

Posted 3 years ago

peterlov says:

+1

Posted 3 years ago

alistair.fox Pro says:

+1 for lkolny who said what I would want:

"I'd like to shortly explain my implementation of smart lists and then answer your questions:

I use RememberTheMilk to organize work with my office. I tag tasks with the names of my colleagues and create smart lists so I can see who is responsible for a certain job. I'd like to share those lists with co-workers, so they could easily keep track of tasks assigned to them.

1) What's the criteria of the Smart List(s) you're interested in sharing?

basically - certain tags

2) Who would you share the Smart List(s) with? (e.g., spouse, boss, co-workers, etc)

co-workers

3) Why do you want to be able to share Smart List(s) with them?

so they can keep track of tasks I made them responsible for

4) Does the person (or people) you'd share the Smart List(s) with need access to edit the tasks, or just see them?

just seeing tasks is enough for me, although an option to let them edit tags would be nice

And - of course - big +1 for sharing smart lists :-)"

Posted 3 years ago

jezozwierzak says:

+1

Posted 2 years ago

gstore says:

+1

Posted 2 years ago

alexandergarber says:

+1

Posted 2 years ago

ejlevin1 says:

+1

Posted 2 years ago

joao.g.post Pro says:

come on, this is easy to do and makes the product much more usable. With this feature you can share with your co-workers the topics that you want to discuss with them. Wouldn't you like to keep such a list for each of your co-workers and share that list with them so that they can see it in advance, before you talk to them?

Posted 2 years ago

biancatg says:

this has not been implemented! Why does it say "Answered"?

Posted 2 years ago

nosgoroth says:

I'd love to be able to share a list of tasks with a particular tag with a coworker, or perhaps even (tag:tag1 NOT tag:tag2)

Posted 2 years ago

gerry.steele says:

+1

Posted 2 years ago

idahogray says:

+1

Posted 2 years ago

aka178 Pro says:

+1

Posted 2 years ago

bordaigorl says:

I guess a first, easier, approximation of this feature would be the ability of *publishing* a smart list. This avoids the problems of co-editing.

Use case: a list of gift ideas you want to share with your partner, hiding the gift ideas for him/her!

Posted 2 years ago

gregchesney Pro says:

So let me give you an example of how this should work. I have a list called appointments. I wanted to assign a tag that says family and create a corresponding smart list. This smart list would be shared. If the other party entered something into the list than it would create a task with the same tag as the rule in the smart list (just like it was in the owners RTM account).

Posted 1 year ago

milkmaid88 says:

Can't you already share using the RSS feed for that list?

Posted 1 year ago

larrinski Pro says:

For me I'd like smart lists to be shared with my wife. I have a Costco list, Grocery Store list, Appointments. I'd like to share the smart list with her and have it show up in her smart lists. I don't need her to be able to edit the lists/tasks, just be able to see them the same way I do...

Posted 1 year ago

isaacab Pro says:

So much needed! +1

Posted 1 year ago

blair.kelsie Pro says:

This would be a great addition :)

Posted 1 year ago

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